RFP_10797_Addendum1.pdf

RFP #10797

Addendum #1

REQUEST FOR PROPOSAL (RFP)

ADDENDUM #1

July 13, 2023

RFP Number: 10797

RFP Services: The Department of Juvenile Justice (DJJ) and the Office of Probation and Community Intervention are issuing this RFP for the provision of Administrative Services, Detention screening, Intake services and Security at the Juvenile Assessment Center (JAC) that serves Circuit 2, North Region, Leon, Gadsden, Franklin, Wakulla, Jefferson, Liberty, and Circuit 6, Pasco and Pinellas County. The Provider shall provide services 24 hours per day, seven days a week.

UNSPSC Code: 92101702

Subject: This Addendum contains questions received from potential Respondents and the Department’s answers to the questions.

Deletions are indicated by “strikethrough”. Additions, updates or replacements are indicated by underscore. All changes are highlighted yellow for quick reference.

Return of this Addendum is not mandatory; however, the Respondent is responsible for its contents and is requested to sign and submit this Addendum with its response to the RFP. Protests must be filed with the General Counsel’s Office, Department of Juvenile Justice, 2737 Centerview Drive, Tallahassee, Florida 32399-3100, within the time prescribed in section 120.57(3), Florida Statutes (F.S.), and chapter 28-110, Florida Administrative Code (F.A.C.). Notices delivered by hand delivery or delivery service shall be to the Agency Clerk, Office of the General Counsel, Florida Department of Juvenile Justice, 2737 Centerview Drive, Tallahassee, Florida 32399-3100, with a copy to the Department’s Procurement Manager responsible for this solicitation. Failure to file a protest within the time prescribed in section

120.57 (3), F.S., or failure to post the bond or other security required by law within the time allowed for filing a bond, shall constitute a waiver of proceedings under chapter 120, F.S. Written notices, formal requests and proceedings must conform to the requirements set forth in chapter 28-110, F.A.C.

Any person who files an action protesting a decision or intended decision pertaining to contracts administered by the department or agency pursuant to section 120.57(3), F.S., shall post with the department or the agency at the time of filing the formal written protest a bond payable to the department or agency in an amount equal to 1 percent (1%) of the estimated contract amount. The estimated contract amount shall be based upon the contract price submitted by the protestor or, if no contract price was submitted, the department or agency shall estimate the contract amount based on factors including, but not limited to, the price of previous or existing contracts for similar commodities or contractual services, the amount appropriated by the Legislature for the contract, or the fair market value of similar commodities or contractual services. The agency shall provide the estimated contract amount to the Respondent within seventy-two (72) hours, excluding Saturdays, Sundays, and state holidays, after the filing of the notice of protest by the Respondent. The estimated contract amount is not subject to protest pursuant to section 120.57(3), F.S. The bond shall be conditioned upon the payment of all costs and charges that are adjudged against the protestor in the administrative hearing in which the action is brought and in any subsequent appellate court proceeding. In lieu of a bond, the department or agency may, in either case, accept a cashier's check, official bank check, or money order in the amount of the bond. If, after completion of the administrative hearing process and any appellate court proceedings, the department or agency prevails, it shall recover all costs and charges which shall be included in the final order or judgment, excluding attorney's fees. This section shall not apply to protests filed by the Office of Supplier Diversity. Upon payment of such costs and charges by the protestor, the bond, cashier's check, official bank check, or money order shall be returned to the protestor. If, after the completion of the administrative hearing process and any appellate court proceedings, the protestor prevails, it shall recover all costs and charges which shall be included in the final order or judgment, excluding attorney's fees.

SIGNED BY: _______________________________________________________________________

NAME: ____________________________________________________________________________

COMPANY: ________________________________________________________________________

TITLE: ____________________________________________________________________________

DATE:_____________________________________________________________________________

REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK

Questions are presented in the exact manner they were received.

DISC Village – Received 7/07/2023

Question #1 Which tab on the budget spreadsheet would you like us to use when we show program operating expenses exclusive of salary and benefits?

Answer #1 Salaries and Benefits can be listed and explained on the “Personnel Services” and “Personnel Narrative” tabs of the budget sheet. Any other expenses can be listed on the tab in which they fall under. Each “Narrative” tab includes a generic description of what expense categories may fall under that tab.

Question #2 What are the annual limits for rate increases over the term of the contract to offset workplace environment and economic factors such as staffing and personnel changes, inflation, healthcare and insurance costs?

Answer #2 The annual maximum contract dollar amount can be found on Attachment B, Section XIV., Total Maximum Contract Dollar Amount, of the solicitation document. In accordance with Florida Statute 287.057, unless additional services are requested and amended into the resulting contract or an additional appropriation is given by the legislature, this amount will not change.