RFP-0658-HHC-FOR BONFIRE.pdf

GILA RIVER INDIAN COMMUNITY

REQUEST FOR PROPOSALS

RFP-0658-HHC

24 Hour Unarmed Security Services

Responses Due:

Friday, September 25, 2026, at 11:00AM

Submit to:

https://gilariver.bonfirehub.com/portal/?tab=openOppurtunities

Gila River Indian Community RFP-0658-HHC

Table of Contents

SECTION I. ADMINSTRATIVE INFORMATION

A. Purpose:

B. Introduction:

C. Location:

D. Project Timeline:

E. Proposal Timeline:

F. Request for Proposal:

G. Inquires:

H. Addendum or Supplements to Request for Proposal:

I. Proposal Submission:

J. Propriety Information:

K. Response Materials Ownership:

L. Incurring Costs:

M. Acceptance of Proposal Content:

N. Selection/Acceptance Time:

O. Award of RFP/Right to Reject:

P. General Criteria for Short listing and Final Selection:

Q. Responsiveness to RFP through Compliance with RFP Provisions:

R. Exceptions

S. Supplier’s Responsibility

T. Performance Times and Delivery Dates:

U. Travel Authorization:

SECTION II SUBMITTAL INSTRUCTIONS

SECTION III. SCOPE OF WORK

SECTION IV. SPECIAL CONDITIONS

A. Contract

B. Hold Harmless and Indemnity Clause

C. Debarment

D. Billing and Payment:

E. Designated Personnel and Minimum Amount of Work:

F. Taxes

G. Dispute Resolutions

H. Choice of Law

I. Agreements

J. Contract Award Dispute

K. Confidentiality

L. Delivery of Contract Documents

M. Insurance Requirements

N. Compliance with Community Laws and Ordinances

O. Tribal Business License, Building Permits:

SECTION V. EXHIBITS

EXHIBIT A - COVER SHEET

EXHIBIT B - SUSPENSION AND DEBARMENT CERTIFICATION

EXHIBIT C – NON-COLLUSIVE AFFIDAVIT

EXHIBIT C – INDIAN ENTERPRISE QUALIFICATION STATEMENT

EXHIBIT E - AUTHORIZATION TO RELEASE INFORMATION

ATTACHMENT A – PRODUCT LIST

SECTION I. ADMINSTRATIVE INFORMATION

A. Purpose:

This RFP is meant to provide suppliers with sufficient information to enable them to prepare and submit proposals for consideration by the Gila River Indian Community (the

“Community”) to provide 24 Hour unarmed Security services as described in this RFP for

Huhugam Heritage Center.

B. Introduction:

The Community Huhugam Heritage Center is soliciting qualified suppliers to provide 24

Hour Unarmed Security Services for FY27.

C. Location:

The Gila River Indian Community is located in Central Arizona in Maricopa and Pinal

Counties. The reservation is south of the Phoenix metropolitan area divided by Interstate

10. The reservation contains approximately 372,000 acres (581 square miles) of which about one third lies in Maricopa County and remainder in Pinal County (Tribally owned land account for about 26 percent). A majority of the land is held by the Federal

Government in a Trust status. The Tribal headquarters is located in Sacaton, Arizona, which is about 30 miles southeast of Phoenix. The Tribal government is made up of elected officials who consist of a Governor, Lieutenant Governor and seventeen members of the

Community Council. For governmental purposes, the Reservation is organized into seven districts.

D. Timeline:

The Community requires the services to be provided beginning upon the execution of an agreement ending September 30, 2027, with option to renew two (2) additional one (1) year periods for a total of three (3) years. Only those suppliers, which have the resources to meet this schedule, should respond.

E. Proposal Timeline:

Issue Date: Wednesday, August 26, 2026

Deadline for Written Questions: Thursday, September 3, 2026 @ 2:00pm

Deadline for Written Responses: Thursday, September 10, 2026 @ 2:00pm

Proposal Submission Deadline: Friday, September 25, 2026 @ 11:00am

Selection Committee Proposal Review: Wednesday, September 28, 2026

Approximate selection date: Wednesday, September 30, 2026

F. Request for Proposal:

The Community will be contacting prospective suppliers who have demonstrated previous interest in providing the services requested. All interested suppliers or individuals who were not contacted are invited to submit a proposal in accordance with the specifications, requirements and dates set forth herein.

G. Inquires:

Prospective Firms may make written inquiries concerning this RFP to obtain clarification of requirements. No inquiries will be accepted after the date specified under Item F.

Inquiries should be made through the Bonfire Platform. Responses will be provided as an addendum and will be posted on the Bonfire platform.

H. Addendum or Supplements to Request for Proposal:

In the event it becomes necessary to revise any part of this RFP, an addendum will be posted to the Bonfire platform at the following:

https://gilariver.bonfirehub.com/portal/?tab=openOppurtunities.

Contact Jorene Tsosie if you need instructions on how to access the site. All addendums will be posted after the deadline for questions. It is the responsibility of each Firm who received the original RFP to download and print the addendum(s). Firms submitting proposals must acknowledge receipt of all issued addendums on Exhibit A, Cover Sheet.

I. Proposal Submission:

Proposal must be received on or before the deadline under ITEM F and in accordance with Section II.

J. Propriety Information:

Any restrictions on the use of the data contained within a proposal must be clearly stated in the proposal itself.

K. Response Materials Ownership:

All materials submitted regarding this RFP will become the property of the Gila River

Indian Community and will only be returned to the vendor at the Community’s option.

L. Incurring Costs:

The Community is not liable for any cost incurred by Firms prior to issuance of a fully executed contract.

M. Acceptance of Proposal Content:

The contents of the proposal of the successful Firm, and the RFP may become all or part of the Scope of Work and as such contractual obligations. Failure of the successful Frim to accept these obligations in a contract may result in cancellation of the award.

N. Selection/Acceptance Time:

The Selection Committee representing the Community will judge the merits of proposals received in accordance with the general criteria described herein.

The objective of the Selection Committee will be to recommend Firms whose proposals are most responsive, cost effective and responsible for the Community’s needs while staying within the stated criteria.

O. Award of RFP/Right to Reject:

The contract will be awarded to the successful Firm whose proposal conforms to the RFP and is most advantageous to the Community. The Community reserves the right to reject any and all proposals and to waive informalities and irregularities in proposals received and to accept any portion of any proposal or all items proposed if deemed in the best interest of the Community.

P. General Criteria for Short listing and Final Selection:

The following list of criteria has been listed with the maximum value of points to be awarded. (See Section IV. for Exhibits.)

1. Service Availability (30 points)

2. Pricing (20 points)

3. Service Quality (20 points)

4. Customer Service/Support (20 points)

5. Native American Preference (15, 10, or 5 points)

TOTAL POSSIBLE POINTS: 105

Failure of a Firm to provide in its proposal information requested in this RFP may result in disqualification of the proposal. The Selection Committee will recommend the entity, which has submitted a proposal that is most responsive to the Community’s needs.

Q. Responsiveness to RFP through Compliance with RFP Provisions:

a. Proposals must be submitted by the Deadline provided under item F. Proposals received after this time will not be accepted.

b. Proposals must include all required documentation per this RFP including all applicable exhibits.

c. Proposal must conform to all the requested information and formats as described in this RFP.

R. Exceptions

Exceptions submitted with a Firm’s proposal may be considered null, void, and without force and may not be considered at the Community’s discretion. Exceptions may negatively affect the proposal evaluation based on the published evaluation criteria or may result in rejection of proposal.

S. Firm’s Responsibility

Firms are cautioned that it is their sole responsibility to submit information related to the evaluation categories and that the Community is under no obligation to solicit such information if it is not included with their proposal. Failure of Firm(s) to submit such information may have an adverse impact on the evaluation of their proposal.

The Community is not responsible for any costs incurred prior to issuance of a fully executed contract.

T. Performance Times and Delivery Dates:

For each submission or resubmission of required deliverables, The Community review time will commence upon receipt of required submittal.

U. Travel Authorization:

Site visits will not be authorized until the contract is issued; however, the Community will not be responsible for any travel cost incurred prior to the signing of a contract.

SECTION II SUBMITTAL INSTRUCTIONS

A. Proposals must be received by the date and time specified. The e-Procurement portal clock is the official clock for the determination of all deadline dates and times. Without exception, Proposals will not be accepted after the submission deadline regardless of any technical difficulties such as poor internet connections.

B. Firms are solely responsible for ensuring timely submission of their proposal to the

Community via the eProcurement Portal as given in this solicitation. Proposals must be uploaded, submitted, and finalized prior to the closing date and time listed in this document. It is strongly recommended that Firms give themselves sufficient time and at least one (1) day before the closing date to begin the uploading process and to finalize their submissions.

C. The Community assumes no responsibility for failure of any computer or other equipment to deliver all or a portion of the proposal at the time and in the manner required by the solicitation. Neither Bonfire nor the Community warrant that access to, and use of the Bonfire website will be free from interruptions or free from errors, nor shall Bonfire or the Community be responsible for any inadvertent disclosure of proposal repository information or any unauthorized access to proposal repository information by third persons.

D. In the case of disruption of electronic communications or loss of services by Bonfire within two (2) hours prior to the deadline for submissions, the Community will delay the deadline to ensure the ability of potential Firms to submit proposals. If this occurs, instructions will be communicated to known Plan Holders.

E. Failure of a Firm to provide information required in this RFP will result in disqualification. The Firm(s) who has submitted a Proposal that is deemed most responsive, responsible, and cost effective to the Community’s needs and in the best interest of the Community will be recommended for award of the Contract.

F. Submission Modifications: Firms will have the ability to modify their submission up to the submission deadline listed for this RFP directly through Bonfire. Any submittal may be withdrawn prior to the scheduled date and time set for the opening by clicking un-submit within Bonfire by the proposer or their authorized agent. No response may be withdrawn after the date and time set for the proposal to close.

G. Submittal Format: the following documents must be uploaded as prescribed in Bonfire:

1. Proposal (See item I below)

2. Exhibit A, Cover Sheet

3. Exhibit B - Suspension and Debarment Certification

4. Exhibit C, Non-Collusive Affidavit

5. Exhibit D, Indian Enterprise Qualification Statement

6. Exhibit E, Authorization to Release Information

7. Attachment A, Product List

8. Licenses and Certifications

9. W9

10. Insurance Certificate(s). If award is made, Firm shall provide an updated certificate which shall meet all requirements listed in this RFP including the Community being named as an additional insured.

H. Each proposal should include the following items, in order:

1. Service Availability (30 points):

a. Describe in detail your firm’s inventory and transportation capacities and how they relate to satisfying agency needs. List any back-order time frames for each product. List any product/inventory your firm does not provide on a separate sheet.

b. Describe in detail your firm’s business capacity or ability to perform under a contract.

2. Pricing (20 Points):

a. Provide pricing for ALL items listed in the Product List attached hereto as

Attachment A.

b. Proposed substitutions and/or additional items must be listed separately.

3. Product Quality (20 Points):

a. Provide descriptive literature and other necessary information to fully describe material and quality of products to be furnished. List any warrantees.

b. If available, provide descriptive literature.

4. Customer Service/Support (20 points):

a. Describe your firm’s policies, procedures and processes for maintaining positive vendor-customer relationships (e.g., key contacts, maintaining uninterrupted operations during disputes, etc.).

b. Identify all key personnel within your business who will be directly involved in managing and providing support services under the contract. Emphasis should be placed on the following:

i. Customer dispute resolution services;

ii. Account set up and management services;

iii. Expediting services; and

iv. Customer assistance.

c. Provide a minimum of three (3) verifiable professional business references that are able to comment on their experience of working with your firm and key personnel. These references should have a past or current business relationship that is similar in size and scope to those contained in this bid. Your reference should include the following:

i. Business name;

ii. Address;

iii. Contact name;

iv. Telephone number;

v. E-mail address.

5. Native American Preference (15, 10 or 5 Points):

a. Community-owned enterprises (15 points)

b. Community Member-owned business (10 points)

c. Native-owned business (5 points)

d. Women, Minority Business Owned (5 points)

Indian Preference Requirements:

Persons or businesses seeking qualification under the Community/Indian

Preference shall submit sufficient evidence to establish their qualification as a

Community/Indian-owned enterprise or organization by submitting the “Indian

Enterprise Qualification Statement” included with this document. (Exhibit E).

SECTION III. SCOPE OF WORK

The Community’s Huhugam Heritage Center Department (“HHC”) is seeking a firm for

24 hour unarmed Security Services to:

• Provide necessary coverage as indicated , including scheduled rounds, including during museum visitation hours and by inspecting all doors and gates and discouraging unauthorized entry in designated areas.

• Reporting any or all security-related emergencies and incidents accordingly, providing written reports of said incidents.

• Respond promptly and appropriately to all security-related emergencies.

• Provide crowd control when required.

REQUIRED DUTIES:

1. Provide unarmed security services for the facility.

2. Coverage will be 24-hours, 7 days a week.

3. Coverage includes all Gila River Indian Community recognized holidays and/or early release dates, including days that may occur when regular staff is unavailable.

4. Coverage also includes events which may occur after 5:00 p.m. and/or weekends held onsite.

5. The Security Guard will make scheduled rounds and will check exterior doors, interior museum building areas and gates every hour throughout the facility ensuring they are locked.

6. Question and check ID of anyone who enters the premises during and after normal working hours and document said individuals.

7. Admit only authorized personnel to the facility after normal working hours.

8. Notify proper law enforcement immediately of any unlawful activity.

9. Interface with law enforcement responding to the facility of reported unlawful activity.

10. Monitor intrusion alarms, surveillance cameras and/or similar equipment.

11 . Report equipment malfunctions (generator, HVAC system, surveillance cameras) immediately and accurately to the company Supervisor and designated

Huhugam Heritage Center staff.

12. Follow Gila River Indian Community and Huhugam Heritage Center Employee

Policies and Procedures.

REPORTS

Employed Security Guards must be able to communicate effectively in both written and oral English.

It will be required for the Security Guard on duty to complete and submit a Daily Report form to the HHC Director and/or the HHC Facilities Maintenance Supervisor or designee.

In the event of an unusual occurrence, the Company shall submit an Incident Report to the HHC Director or designee along with the Daily Report Form.

PERSONNEL

Security Guards must be a legal resident of the United States.

Be physically and emotionally capable to performing the assigned tasks.

• Able to walk a patrol 8 hours a day

• Climb stairs or a ladder

• Present a neat, clean appearance

• Lift and operate safely 50 pound fire extinguisher

Have no criminal record .

Employed Security Guards assigned to perform work under this contract shall wear uniforms at all times.

Employed Security Guards assigned to perform work under this contract are recommended to obtain International Foundation for Cultural Property Protection

(IFCPP), Certified Institutional Protection Specialist (CIPS) certification.

EQUIPMENT

The Company shall furnish all equipment necessary to perform the work as described herein.

All equipment shall be kept in good repair and shall conform to all federal, state and local requirements.

The Huhugam Heritage Center will provide use of a golf cart for Security Guards. The

Huhugam Heritage Center will also provide individual access to the HHC network to access the surveillance system and email access to correspond with HHC Director and

HHC Facilities Maintenance Supervisor or designee.

EMERGENCIES

Security Guards shall respond to all requests for emergency assistance regardless of the nature of the emergency.

Upon determination of the nature of the emergency, the Security Guard shall immediately notify the appropriate law enforcement agency, fire department and/or medical aid provider as required .

Medical aid administered by the Security Guard shall only be only to the extent that the officer is qualified to administer in accordance with the Security Guards level of certification.

The Company shall provide the following for each of the Company's Security Guards assigned to this Contract:

• Personnel training

• Building Systems and Procedures Training

• CPR Training

• Emergency, fire and Life Safety Training

• First Aid Training

• Governmental Regulations Training

• Drug testing upon employment and as needed

• Radio equipment for communication at assigned location; and

• Uniforms for each security guard

SECTION IV. SPECIAL CONDITIONS

A. Contract

The Community will require the selected firm to carry out a contract with the Community.

No work shall commence until Community signs the contract document(s) and

Respondent(s) provides the necessary evidence of insurance as required in this RFP and the Contract. Contract documents are not binding on Community until approved by the

Community General Counsel and signed by the Governor or designee. In the event the parties cannot negotiate and execute a contract within the time specified, Community reserves the right to terminate negotiations with the selected Supplier and commence negotiations with another Supplier.

B. Hold Harmless and Indemnity Clause

The firm agrees to indemnify the Community from any and all liability, loss or damage arising out of or in any way connected with the Firm’s performance of this contract, or the performance of any subcontract by a subcontractor of the Firm.

C. Debarment

The Community will not hire, contract with, or otherwise do business, either directly or indirectly, with Firm or individuals, which have been debarred, suspended, or subjected to a Limited Denial of Participation (LDP) by the U.S. Government. The Firm must certify that their organization and its principles are not debarred, suspended, or LDP’d.

D. Billing and Payment:

The Firm shall receive monthly compensation in accordance with the actual work completed and shall invoice in accordance with the Unit Price Schedule. The Department and Community shall review and approve all invoices submitted by the Firm prior to payment.

Supplier is required to deliver Invoices to the Community’s Finance Department at the address herein and provide a courtesy copy of the invoice by email to the Department.

Gila River Indian Community

Finance Department/ Accounts Payable

Post Office Box 2160

Sacaton, AZ 85147

E. Designated Personnel and Minimum Amount of Work:

Only key personnel indicated in the supplier’s proposal to be assigned to the project will be utilized, all personnel substitutions will be subject to the prior approval of the Gila River

Huhugam Heritage Center.

F. Taxes

Tax Exemption: The Community qualifies as a tax-exempt organization and is therefore exempt from any state or city sales tax for goods delivered to the reservation.

Tax Indemnification: Firm and all subcontractors shall pay all federal, state and local taxes applicable to its operation and any person employed by the Supplier. Supplier shall require all subcontractors to hold the Community harmless from any responsibility for taxes, penalties and interest, if applicable, contributions required under federal, and/or state and local laws and regulations and any other costs including transaction privilege taxes, unemployment compensation insurance, Social Security and Worker’s Compensation.

IRS W9 Form: In order to receive payment under any resulting contract, Firm must have a current IRS, W-9 Form on file with the Community Office of the Treasurer.

G. Dispute Resolutions

As a condition precedent to any proceeding in the Gila River Indian Community Courts, Community and Firm agree that any dispute that may arise under the Contract Documents shall be submitted to a mediator.

A request for mediation shall be made in writing, delivered to the other party to the

Agreement, and filed with the person or entity administering the mediation. The mediation shall be held on the Gila River Indian Reservation where the Project is located, unless another location is mutually agreed upon.

The parties shall share the mediator’s fee and any filing fees equally.

H. Choice of Law

It is the intention of the parties that performance of the terms of the Agreement(s) shall be in accordance with and pursuant to the laws of the Gila River Indian Community and that any action, special proceeding or other proceeding that may arise from, in connection with or by reason of this Agreement shall be resolved pursuant to the laws of the Gila River

Indian Community and exclusively in its courts. Nothing in any Agreement, or in any related exhibit, document or undertaking, shall be construed as affecting, modifying or otherwise impairing the sovereign immunity of the Community and/or any of its affiliates, enterprises, entities or subdivisions.

I. Agreements

The Community reserves the right to terminate the services of a Firm who is perceived by the Community to be ineffective, unresponsive, incompetent, or who withdraws proposed key personnel without substitution of comparably qualified personnel, as determined by the Community at its sole discretion.

By submission of a proposal, Firm will be deemed, and agrees to be so treated, to have actual notice of every term of every contract document.

J. Contract Award Dispute

In the event a Firm is to contest a contract awarded under the provision contained within this RFP, the Firm shall initiate a written document stating the reason(s) to be the basis of the protest. In addition, the Firm shall provide supporting documents. Written protests shall be sent to Tecumseh Manuel, Procurement Director, Procurement Department, 1632

South Nelson Drive, Chandler, Arizona, 85226.

K. Confidentiality

Neither Firm nor its agents or representatives shall communicate, whether in writing or verbally, any information concerning work performed in connection with this Request for

Proposal or awarded Agreement except in strict compliance with the terms and conditions of an express authorization by the Community Governor, Lieutenant Governor, or General

Counsel.

L. Delivery of Contract Documents

The Firm to whom the Community awards the contract shall, within ten (10) calendar days, sign and deliver to the Community signed copies of the contract.

M. Insurance Requirements

The Firm shall maintain adequate insurance coverage throughout the term of this

Agreement. Insurance Coverage shall include, but is not limited to, General Liability

Insurance, Professional Liability, Automobile Liability, Excess Liability, Pollution

Liability, Workers Compensation and Employers Liability Insurance, and Property

Insurance.

Firm agrees that no less than ten (10) days before beginning any work under this

Agreement, and as a condition precedent hereto, the Firm shall provide the Community with a Certificate of Insurance demonstrating that the insurance required in this section has been purchased and is in effect. The Firm shall provide documentary proof of insurance showing the following:

Commercial General Liability Insurance with limits of $1,000,000 per occurrence and

$2,000,000 general aggregate limit. This policy shall be written or endorsed to include the following provisions:

• The Community Department shall be named as additional insured.

• Waiver of subrogation.

• Cross-liability Endorsement.

• No Explosion, Collapse or Underground Exclusions

• No Subsidence Limitations

• No Contractual Limitations

• AM Best Rating of A-8 or better

• No Claims Made Policy forms acceptable on commercial general liability policy

• An endorsement providing limited coverage with respect to property under the care, custody and control of Supplier.

• Contractual liability coverage for the Supplier’s indemnity obligations defined herein.

• Completed Operations Aggregate of $2,000,000.00

• Bodily injury covered under the policy shall include reasonable claims for mental anguish.

Automobile Liability Insurance shall cover all that apply owned, non-owned and hired vehicles, with $1,000,000 combined single limits.

Workers Compensation Insurance as required by Arizona law, including Employer’s

Liability, with limits of:

• For bodily injury by accident, $1,000,000 per accident

• For bodily injury by disease, $1,000,000 per employee and $1,000,00 policy limit

Firm will also provide Gila River Indian Community with a copy of the additional insured endorsement along with any other requested coverage forms demonstrating that the insurance policy complies with the requirements of this Section. The certificate of insurance will expressly entitle Gila River Indian Community to thirty (30) days’ notice, by certified mail, before any insurance policy referred to therein is modified or canceled.

Firm agrees that its failure to obtain or maintain the insurance required by this Section, or to provide a satisfactory Certificate of Insurance, shall be deemed to be a material breach of this Agreement and shall entitle Gila River Indian Community to cancel this Agreement and/or recover damages at its election.

It is understood and agreed that the insurance coverage and limits, required above, shall not limit the extent of this Supplier’s responsibilities and liabilities specified within the contract documents or by law.

It is understood and agreed that authorization is hereby granted to Gila River Indian

Community to withhold payments to the Supplier until a properly executed Certificate of

Insurance providing insurance as required herein, accompanied by a signed Agreement is received by Gila River Indian Community.

Firm agrees that any contract it enters into with a lower tier Firm for the performance of any aspect of Firm’s work under this Agreement, shall expressly bind such other Firm to this language and requirements herein, making such obligations applicable to the other

Firm to the same extent as the Firm.

Firm shall also require its lower tier subcontractor to likewise bind and obligate any additional lower tier with which it contracts for any portion of the work under this

Agreement. This purpose of this provision is to require any lower tier Firms, regardless of level, to provide the insurance and indemnity required by this Agreement.

N. Compliance with Community Laws and Ordinances

The Firm agrees to comply with all applicable laws and ordinances of the Gila River Indian

Community and United States including, but not limited to, obtaining or maintaining a business license pursuant to GRIC Code, Title 13, Chapter 2, and compliance with the

Indian preference provisions of Title 12, Chapter 4. The Firm is aware of the Community’s

Sex Offender Registration and Notification Ordinance and will provide notice of the ordinance to its employees, and any Suppliers or any subcontractors who will perform work within the exterior boundaries of the Gila River Indian Reservation.

O. Tribal Business License, Building Permits:

The Firm and all Subcontractor(s) shall be responsible for obtaining a Tribal Business

License with the Office of Internal Audit prior to commencing work on the Project. Upon request from an authorized Community representative, Firm, Subcontractor, and/or sub-subcontractor must present their Gila River Business License to the requesting representative.

SECTION V. EXHIBITS & ATTACHMENTS

EXHIBIT A - COVER SHEET

Name of Firm: CAGE CODE #:

Firm Address:

Telephone Number: Fax Number:

Contact Person:

Email Address:

(Please Print or type)

Person(s) authorized to negotiate with Gila River Indian Community:

Name: Title:

(Please Print)

Phone Number: Fax Number:

E-Mail:

Phone Number: Fax Number:

E-Mail:

Certification: I hereby certify the information and data contained in this proposal are true and correct. The Firm’s governing body has authorized this application and document, and the Firm will comply with the attached representation if the contract is awarded. I also certify that I have received addendums _________ through ____________.

Signature of Company Official:

Date Signed:

Printed name of company official signing above:

EXHIBIT B – SUSPENSION AND DEBARMENT CERTIFICATION

As a matter of its own internal policy, the Community follows Federal Law (A-102 Common Rule and OMB Circular A-133) which prohibits non-federal entities from contracting with or making sub-awards under covered transactions to parties that are suspended or debarred or which principals are suspended or debarred. Covered transactions include procurement contracts for goods or services equal to or in excess of $25,000 and all non-procurement transactions (e.g., sub-awards to sub-recipients).

Additionally, the Community does not hire, contract with, or otherwise do business, either directly or indirectly, with contractors or individuals, which have been debarred, suspended, or subjected to a Limited Denial of Participation (LDP) by the U.S. Government.

Before an award of $25,000 or more can be made by your Firm, you must certify that your organization and its principals are not suspended, debarred or LDP’d by a federal agency.

I, the undersigned agent for the Firm named below, certify that neither this Firm nor its principals are suspended or debarred by a federal agency.

VENDOR’S NAME: ______________________________________________________

Signature of Company Official: ______________________________________________

Date Signed: _________________________________________

Printed name of company official signing above: ________________________________

EXHIBIT C - NON-COLLUSIVE AFFIDAVIT

State of )

County of )

, being first duly sworn, deposes and says:

That he is, the party making the foregoing proposal for bid, that such proposal or bid is genuine and not collusive or sham; that said bidder has not colluded, conspired, connived or agreed, directly or indirectly, with any bidder or person, to put in a sham bid or to refrain from bidding, and has not, in any manner, directly or indirectly, sought by agreement or collusion, or communication or conference, with any person, to fix the bid price of affiant or of any other bidder, or to fix any overhead, profit or cost element of said bid price, or of that of any other bidder, or to secure any advantage against the Owner or any person interested in the proposed contract, and that all statements in said proposal for bid are true.

Project No.

Location

Signature

Name and Title

Date

(Signature shall be notarized.)

Subscribed and sworn before me this day of , .

Notary: Seal:

END OF FORM

EXHIBIT D – INDIAN ENTERPRISE QUALIFICATION STATEMENT

NOTE: Submit completed questionnaire to the Gila River Indian Community, Procurement Department within the time frame specified. Use additional sheets to complete answers if needed.

The Undersigned certifies under oath the truth and correctness of all answers to questions made hereinafter:

1. The following definitions apply:

(a) “Community” means the Gila River Indian Community

(b) “Community member” means any member of the Gila River Indian Community.

(c) “Indian” means any person who is a member of any Indian tribe, band, group, pueblo, or community which is recognized by the Federal Government as eligible for services from the Bureau of Indian Affairs and any “Native” as defined in the Alaska Native Claims Settlement Act [43 U.S.C. 1601 et seq.].

(d) “Tribe” means any Indian tribe, band, group, pueblo, or community, including Native villages and Native groups

(including corporations organized by Kenai, Juneau, Sitka, and Kodiak) as defined in the Alaska Native Claims

Settlement Act [43 U.S.C. 1601 et seq.], which is recognized by the Federal Government as eligible for services from the

Bureau of Indian Affairs.

(e) “Economic Enterprise” means any organization, corporation or organization established or organized for commercial, industrial, or business activity.

In order to qualify as a Community member owned or an Indian owned Economic Enterprise, such Community member or Indian ownership shall constitute not less than 51 percent of the ownership of the Economic Enterprise. Please check one of the following that the applicant is applying for:

____ Community-owned Economic Enterprise ____ Indian-Owned Economic Enterprise

____ Community member owned Economic Enterprise ____ non-Indian entity

2. Name of Enterprise or Organization:

Address:___________________________________________________________

Telephone No.:___________________________________________________________

3. Check One:

____ Corporation ____ Joint Venture

____ Partnership ____ Other:

____ Sole Proprietorship

4. Answer the following:

If a corporation:

a. Date of incorporation:____________________________________________

b. State of incorporation:____________________________________________

c. Give the names and addresses of the officers of this Corporation and establish whether they are Community

Member (CM), Indian (I) or Non-Indian (NI).

Name CM

,I or

NI

Title Address % of Stock

Ownership

President

Vice-President

Secretary or Clerk

Treasurer

d. Complete the following information on all stockholders who are not listed in c. above, owning 0% or more of the stock. Establish whether they are Community Member (CM), Indian (I) or Non-Indian (NI).

Name

CM, I

or NI

Address % of Stock

Ownership

If a Sole Proprietorship or Partnership:

a. Date of Organization:_____________________________________________

b. Give the following information on the individual or partners and establish whether they are Community member

(CM), Indian (I) or Non-Indian (NT).

Name CM, I or NI

Address % of Stock

Ownership

If a Joint Venture:

a. Date of Joint Venture Agreement:

b. Attach the information for each member of the joint venture prepared in the appropriate format given above.

5. Give the name, address, and telephone number of the principal spokesperson of your organization:

6. Has any officer or partner of your organization listed in #4 been an officer or partner of another organization that failed in the last ten years to complete a contract?

If yes, state circumstances:

7. Has this enterprise failed in the last ten years to complete any work awarded to it or to complete the work on time?

If so, note when, where and why:

8. Will any officer or partner listed in #4 be engaged in out-side employment?

____Yes ____No

If yes, complete:

Name/Title Description of Outside Employment Hours/Week

9. If the enterprise or anyone listed in #4 above, currently subject to an administrative sanction issued by any department or agency of the Federal Government?

_____Yes ____No

If yes, complete:

Name of Department

Person/Business Date of Action Type of Action or Agency

10. Does this enterprise have any subsidiaries or affiliates or is it a subsidiary or affiliate of another concern?

If yes, complete:

Name and address of subsidiary, Affiliate or other concern Description of Relationship

11. Does this enterprise or any person listed in #4 above have or intend to enter into any type of agreement with any other concern or person which relates to or affects the on-going administration, management or operations of this enterprise?

These include but are not limited to management and joint venture agreements and any arrangement or contract involving the provision of such compensated services as administrative assistance, data processing, management consulting of all types, marketing, purchasing, production and other types of compensated assistance.

If yes, attach a copy of any written agreement or an explanation of any oral or intended agreement.

12. Has this enterprise ever been subject to a judgment of any court or administrative sanction (Federal, State, or Tribal)?

Has any individual listed in #4 ever been subject to judgment of any court or administrative sanction (Federal, State, or

Tribal)?

If the answer is yes to either question, furnish details in a separate attachment.

13. Has any tax lien or other collection procedure been instituted against this enterprise or the individuals listed in #4 as a sole proprietor or partner in their capacities with this enterprise or other enterprise?

14. Has this enterprise or any person listed in #4 ever been involved in bankruptcy or insolvency proceeding?

If yes, provide details in an attachment.

15. What dollar amount of Working Capital is available to your enterprise prior to the start of construction?

Explain the source of these funds:

16. How will project development bookkeeping and payroll be maintained: (check one)

a. By contract with an outside professional accounting supplier:____

Name: Address:

Telephone:

b. Records are to be kept by enterprise personnel: _____ If "b" has been checked--state the qualifications of your personnel to perform this function:

c. Other:

17. Trade References (include addresses and phone numbers):

18. Bank and credit references (including addresses and phone numbers):

19. Indicate the core crew employees in your work force, their job titles, and whether they are Indian or Non-Indian. Core crew is defined as an individual who is either a current bona fide employee or who is not a current employee but who is regularly employed in a supervisory or other key skilled position when work is available.

Over the past three years, what has been the average number of employees?

20. Attach certification by a tribe or other evidence of enrollment in a federally recognized tribe for each officer, partner or individual designated as an Indian in #4.

21. Attach a certified copy of the charter, article of incorporation, by-laws, partnership agreement, joint venture agreement and/or other pertinent organizational documentation.

22. Explain in narrative form the stock ownership, structure, management, control, financing, and salary or profit sharing arrangements of the enterprise, if not covered in answers to specific questions heretofore. Attach copies of all shareholder agreements, including voting trust, employment contracts, agreements between owners and enterprise.

Include information on salaries, fees, profit sharing, material purchases, and equipment lease or purchase arrangements.

Evidence relating to structure, management, control, and financing should be specifically included.

23. Attach evidence that the enterprise (or an individual in it) is appropriately licensed for the type of work that is to be performed. Include Federal ID Number.

24. Attach a brief resume of the education, technical training, business, employment, design, and/or construction experience for each officer, partner or sole proprietor listed in #4. Include references.

NOTES:

I. Omission of any information may be cause for this statement not receiving timely and complete consideration.

II. The persons signing below certify that all information in this INDIAN ENTERPRISE QUALIFICATION

STATEMENT, including exhibits and attachments, is true and correct.

III. Print and type name below all signatures.

If applicant is Sole Proprietor, Sign Below:

Name Date

If applicant is in a Partnership or Joint Venture, all Partners must sign below:

If applicant is a corporation, affix corporate seal

Corporate Seal Date

By:

President's Signature Date

Attested by:

Corporate Secretary's Signature Date

WARNING: Providing false information may subject the individual to criminal and civil sanctions in accordance with federal and Gila River Indian Community law. U.S. Criminal Code, Section 1010, Title 18, U.S.C. provides in part: "Whoever…makes, passes, utters, or publishes any statement, knowing the same to be false ...shall be fined not more than $5,000 or imprisoned not more than two years, or both."

EXHIBIT E - AUTHORIZATION TO RELEASE INFORMATION

The undersigned hereby authorizes and requests any person, supplier or corporation to furnish any information requested by the Community, in verification of the recitals comprising this Statement of Qualification.

Dated this day of 20___

(Name of Responder)

By:

(Signature of Responder’s Representative)

(Title)

EXHIBIT A – PRODUCT LIST