RFP-0657-TPD (D4 Subdivision - Civil).pdf

GILA RIVER INDIAN COMMUNITY

REQUEST FOR PROPOSALS

RFP-0657-TPD

Design Services for District 4 Subdivision Sites 1 and 6

Responses Due:

Monday, October 5, 2026 at 11:00AM

Submit to:

https://gilariver.bonfirehub.com/portal/?tab=openOppurtunities

Gila River Indian Community RFP-0657-TPD

Design Services for District 4 Subdivision Sites 1 and 6

Table of Contents

SECTION I. - ADMINSTRATIVE INFORMATION

A. Purpose:

B. Introduction:

C. Location:

D. Project Design Team:

E. Design Timeline:

F. Proposal Timeline:

G. Request for Proposal:

H. Inquires:

I. Addendum or Supplements to Request for Proposal:

J. Propriety Information:

K. Response Materials Ownership:

L. Incurring Costs:

M. Acceptance of Proposal Content:

N. Selection/Acceptance Time:

O. Award of RFP/Right to Reject:

P. General Criteria for Short listing and Final Selection:

SECTION II – SUBMITTAL INSTRUCTIONS

SECTION III - SCOPE OF WORK

SECTION IV - SPECIAL CONDITIONS

A. General:

B. Performance Times and Delivery Dates:

C. Travel Authorization:

D. Completion Time:

E. Payment:

F. Designated Personnel and Minimum Amount of Work:

G. Choice of Law

H. Insurance Requirements

I. Compliance with Community Laws and Ordinances

SECTION V - EXHIBITS

EXHIBIT A - COVER SHEET

EXHIBIT B - FEE PROPOSAL FORM

EXHIBIT C - SUSPENSION AND DEBARMENT CERTIFICATION

EXHIBIT D - NON-COLLUSIVE AFFIDAVIT

EXHIBIT E - Indian Enterprise Qualification Statement

EXHIBIT F - Engineer’s Qualification Statement

EXHIBIT G - AUTHORIZATION TO RELEASE INFORMATION

SECTION I. - ADMINSTRATIVE INFORMATION

A. Purpose:

This RFP is meant to provide firms with sufficient information to enable them to prepare and submit proposals for consideration by the Gila River Indian Community (the “Community”) for the design services described in this RFP.

B. Introduction:

The Community is soliciting consulting services from qualified Civil Engineering firms to provide design services for District 4 Subdivision Sites 1 and 6.

C. Location:

The Gila River Indian Community is located in Central Arizona in Maricopa and Pinal Counties. The reservation is south of the Phoenix metropolitan area divided by Interstate

10. The reservation contains approximately 372,000 acres (581 square miles) of which about one third lies in Maricopa County and remainder in Pinal County (Tribally-owned land account for about 26 percent). A majority of the land is held by the Federal Government in a Trust status. The Tribal headquarters is located in Sacaton, Arizona, which is about 30 miles southeast of Phoenix. The Tribal government is made up of elected officials who consist of a Governor, Lieutenant Governor and seventeen members of the Community Council. For governmental purposes, the Reservation is organized into seven districts. The project is located within District Three of the Community.

D. Project Design Team:

The Tribal Projects Development will guide the design services for this project. The selected firm will report to the assigned Project Manager for Tribal Projects Development.

The firm will confer and work closely with the project team during each phase in order to fully understand the requirements, to insure an exchange and understanding of ideas, and to expedite the work.

E. Design Timeline:

The Community requires design services to be completed within 360 days of receiving the

Notice to Proceed. Only those firms, which have the resources to meet this schedule, should respond.

F. Proposal Timeline:

Issue Date: Thursday, September 3, 2026

Pre-Proposal Conference: Monday, September 14, 2026 @ 9:00am Conference Location: District 4 Multi-Purpose Facility

2230 N. Homerun Dr.

Sacaton, AZ 85147 Optional Site Visit to Follow

Deadline for Written Questions: Thursday, September 17, 2026 @ 4:00pm

Deadline for Written Responses: Tuesday, September 22, 2026 @ 5:00pm

Proposal Submission Deadline: Monday, October 5, 2026 @ 11:00am

Selection Committee Proposal Review: Monday, October 5, 2026

Approximate selection date: Wednesday, October 14, 2026

G. Request for Proposal:

The Community will be contacting prospective firms who have demonstrated previous interest in providing the services requested. All interested firms or individuals who were not contacted are invited to submit a proposal in accordance with the specifications, requirements and dates set forth herein.

H. Inquires:

Prospective firms may make written inquiries concerning this RFP to obtain clarification of requirements. No inquires will be accepted after the date specified under Item F.

Inquiries should be made through the Bonfire Platform. Responses will be provided as an addendum and will be posted on the Bonfire platform.

I. Addendum or Supplements to Request for Proposal:

In the event it becomes necessary to revise any part of this RFP, an addendum will be posted to the Bonfire platform at the following:

https://gilariver.bonfirehub.com/portal/?tab=openOppurtunities.

Contact Adriana Espinoza if you need instruction on how to access the site. All addendums will be posted after the deadline for questions. It is the responsibility of each firm who received the original RFP to download and print the addendum(s). Firms submitting bids must acknowledge receipt of all issued addendums on Exhibit A, Cover Sheet.

J. Propriety Information:

Any restrictions on the use of the data contained within a proposal must be clearly stated in the proposal itself.

K. Response Materials Ownership:

All materials submitted regarding this RFP will become the property of the Gila River Indian Community and will only be returned to the vendor at the Community’s option.

L. Incurring Costs:

The Community is not liable for any cost incurred by firms prior to issuance of a fully executed contract.

M. Acceptance of Proposal Content:

The contents of the proposal of the successful firm, and the RFP may become all or part of the Scope of Work and as such contractual obligations. Failure of the successful firm to accept these obligations in a contract may result in cancellation of the award.

N. Selection/Acceptance Time:

1. The Selection Committee representing the Community will judge the merits of proposals received in accordance with the general criteria described herein.

2. The objective of the Selection Committee will be to recommend firms whose proposals are most responsive and responsible to the Community’s needs while staying within the stated criteria.

O. Award of RFP/Right to Reject:

The contract will be awarded to the successful firm whose proposal, conforms to the RFP, and is most advantageous to the Community. The Community reserves the right to reject any and all proposals and to waive informalities and irregularities in proposals received and to accept any portion of any proposal or all items proposed if deemed in the best interest of the Community.

P. General Criteria for Short listing and Final Selection:

The following list of criteria has been listed in the order of importance. (See Section IV.

for Exhibits.)

1. Quality of Firm Management and Team (30 points)

2. Firm’s Experience with similar facilities (30 points)

3. Ability to meet Project Schedule and Current Workload Strategy (20 points)

4. Cost Competitiveness (20 points)

5. Quality of Technical Approach to project (10 points)

6. Community/Native American owned Firms (10 points)

TOTAL POSSIBLE POINTS: 120

Failure of a firm to provide in its proposal information requested in this RFP may result in disqualification of the proposal. The Selection Committee will recommend the entity, which has submitted a proposal that is most responsive to the Community’s needs.

SECTION II – SUBMITTAL INSTRUCTIONS

A. Proposals must be received by the date and time specified. The e-Procurement portal clock is the official clock for the determination of all deadline dates and times. Without exception, Proposals will not be accepted after the submission deadline regardless of any technical difficulties such as poor internet connections.

B. Firms are solely responsible to ensure timely submission of their bid to the Community via the eProcurement Portal as given in this solicitation. Proposals must be uploaded, submitted, and finalized prior to the closing date and time listed in this document. It is strongly recommended that Firms give themselves sufficient time and at least one (1) day before the closing date to begin the uploading process and to finalize their submissions.

C. The Community assumes no responsibility for failure of any computer or other equipment to deliver all or a portion of the bid at the time and in the manner required by the solicitation. Neither Bonfire nor the Community warrant that access to and use of the Bonfire website will be free from interruptions or free from errors, nor shall Bonfire or the Community be responsible for any inadvertent disclosure of proposal repository information or any unauthorized access to proposal repository information by third persons.

D. In the case of disruption of electronic communications or loss of services by Bonfire within two (2) hours prior to the deadline for submissions, the Community will delay the deadline to ensure the ability of potential Contractors to submit proposals. If this occurs, instructions will be communicated to known Plan Holders.

E. Failure of a Firm to provide information required in this RFP will result in disqualification. The Firm(s) who has submitted a Proposal that is deemed most responsive, responsible, and cost effective to the Community’s needs and in the best interest of the Community will be recommended for award of the Contract.

F. Submission Modifications: Firms will have the ability to modify their submission up to the submission deadline listed for this RFP directly through Bonfire. Any submittal may be withdrawn prior to the scheduled date and time set for the opening by clicking un-submit within Bonfire by the proposer or their authorized agent. No response may be withdrawn after the date and time set for the bid opening.

G. Submittal Format: the following documents must be uploaded as prescribed in Bonfire:

1. Proposal (See item H below)

2. Exhibit A, Cover Sheet

3. Exhibit B, Fee Proposal Form

4. Exhibit C, Suspension and Debarment Certification

5. Exhibit D, Non-Collusive Affidavit

6. Exhibit E, Indian Enterprise Qualification Statement

7. Exhibit F, Qualification Statement

8. Exhibit G, Authorization to Release Information

9. Licenses and Certifications

10. W9

11. Insurance Certificate(s). If award is made, Firm shall provide an updated certificate which shall meet all requirements listed in this RFP including the Community being named as an additional insured.

H. Each proposal should include the following items, in order:

1. Quality of Firm Management and Team (30 Points):

a. On the first page of the response, firm’s name(s), business address and office location(s), current telephone number(s), year(s) established, State of license or registration, name and title of individual contact person for this project, number of principals, and total number of employees.

2. Firm’s Experience with Similar Facilities/Projects (30 Points):

For no less than three (3) and no more than five (5) projects, which you believe to be similar to this Project, please provide the following information in tabular form.

a. Facility or project name, location, contact person and current telephone number. For each project listed, identify the following three (3) contact persons:

1. Facility operator;

2. Project Manager; and

3. Owner (i.e. Tribe, County, or State).

b. Brief description of the facility, and special features.

c. Total SF constructed.

d. Present status of the project.

e. Identify the firm’s Engineers and other key professionals involved. Specify the role of each professional.

f. A history of change orders on the project including amount and reason for the change.

g. For each of the projects listed above, include the following information:

1. Date engaged;

2. Date completed;

3. Contractor firm responsible for construction.

4. Name and telephone number of client contact.

5. Provide estimated cost, and total cost.

h. List all past, current and pending litigation against firm, any of its principal employees or sub-consultants or sub-contractors within the last five (5) years, and the current status of the litigation.

i. For the last five (5) years, list all agreements entered into by the firm or its principal employees for services which have been terminated unilaterally or by mutual consent, and all projects for which the firm and/or its principal employees have been dismissed as a result of a dispute of the rendering of services.

3. Ability to Meet Project Schedule and Current Workload (20 Points):

a. Develop a project schedule indicating dates of all required work to be performed.

b. Provide a brief description of the firm’s current commitment through consultant and the individuals within the firm assigned to each commitment.

c. Since the Community is committed to a timely completion of this project, explain approaches and/or technologies, which the firm would recommend to help it meet the project deadline.

4. Cost Competitiveness (20 Points):

a. Provide a Fee Schedule for the work described in this RFP.

b. Please submit an exhibit detailing the following:

1. Listing of positions and hourly wages used in calculating the price for this project.

c. The Community reserves the right to negotiate the fee and expenses based upon the final scope of work.

The items detailed herein shall comprise a Fee Proposal for the Work described in this RFP.

5. Quality of Technical Approach (10 Points):

Provide a brief description of the firms understanding of the project, the firm’s project approach, cost containment and innovation on the project.

6. Community/Native Owned Firms (10 Points):

Indian Preference Provision: Preference will be given to Community/Indian Owned Design firms.

Indian Preference Requirements:

Persons or businesses seeking qualification under the Community/Indian Preference shall submit sufficient evidence to establish their qualification as a Community/Indian-owned enterprise or organization by submitting the “Indian Enterprise Qualification Statement” included with this document. (Exhibit E)

SECTION III - SCOPE OF WORK

Gila River Indian Community

Design Services for District 4 Subdivision Sites 1 & 6

The Gila River Indian Community (GRIC) is seeking Consulting Services from a professional civil engineering firm for the Design and Preparation of Construction Documents, to include Construction Administration Services to construct two (2) proposed residential subdivisions, approximately 19 acres per site. Both proposed subdivisions are located within District 4 of the Gila River Indian Community (GRIC) boundaries.

District 4 Subdivision, Site 1, 19.39 acres is located approximately 925 LF north of Santan Road to the SWC on the east side of Stotonic Road, and west side of AZ-87. The site generally slopes from the SEC to the NWC at approximately 0.3%. The site is undeveloped and has existing vegetation. The Project is not located within a 100 year flood-prone area. BIA Encroachment Permits and Native Plant Preservation Plan will be required to include the design of the Sewer, Water, Dry Utilities (coordination of Providers only), Curbs, Paving and Drainage Facilities. This includes a Drainage Report and Design Concept reports for both Sewer and Water.

District 4 Subdivision, Site 6, 19.38 acres is located approximately 1020 LF south of Hill Top Road to the NEC on the west side of Stotonic Road, and west side of AZ-87. The site generally slopes from the NEC to the SWC at approximately 0.4%. The site is undeveloped and has existing vegetation. The Project is not located within a 100 year flood-prone area. BIA Encroachment Permits and Native Plant Preservation Plan will be required to include the design of the Sewer, Water, Dry Utilities (coordination of Providers only), Curbs, Paving and Drainage Facilities. This includes a Drainage Report and Design Concept reports for both Sewer and Water.

The two subdivisions will have residential lots that are approximately one-half (½) acre in size.

The Civil Plan Set will include clearing, grubbing, grading, drainage facilities, sewer, water, communications, power, streetlights and sidewalks. A Certified Federal Surveyor (CFedS) is required for the project. Services shall include CFedS certification and sealing of the Sketch Plans, Preliminary Plat, and Final Plat documents, as required by Land Use Planning and Zoning Dept.

(LUPZ) for approval and recordation. Both sites will require the design of a new lift station.

Services shall be completed within 360 days of receiving notice to proceed. A cost analysis or Opinion of Probable Cost (OPC) shall be provided to complete the project's construction. OPC will require an Inflation escalation to the overall project cost for a two (2) year period. The Infrastructure Feasibility Study, Final Report, dated March 2026 (19) and Topographical survey will be provided by GRIC.

The selected engineering firm shall provide the following basic services, including but not limited to:

1. Sketch Plans

2. Preliminary Plat

3. Engineering Design Plans & Final Plat

4. Construction Documents (CD)

5. Construction Administration (CA)

Project Management, Meetings, and Coordination Work under this task includes invoicing, contract management, subconsultant coordination, internal team meetings, and other project-related tasks. Selected firm should anticipate meetings throughout the project duration with the Stakeholders, consultants, and/or other coordination.

A. Sketch Plan

Selected firm shall prepare a conceptual sketch plan based on the feasibility study for the proposed development area within the Gila River Indian Community. The sketch plan will serve as a planning-level exhibit intended to evaluate land use, site constraints, infrastructure considerations, access and circulation, drainage and floodplain considerations, and overall development feasibility. Coordinate with GRIC and the project team as necessary to complete the review and certification process.

30% Engineering Plans Selected firm shall prepare a 30% design level package including conceptual roadway, water, sewer, drainage, and grading improvements to support the proposed subdivision layout. Develop preliminary infrastructure alignments, utility service concepts, access and circulation plans, drainage, and grading strategies, and identify major infrastructure requirements and constraints. Prepare a planning-level Opinion of Probable Cost (OPC) for the proposed infrastructure improvements.

B. Preliminary Plat

Selected firm will prepare a preliminary plat based on the approved Sketch Plan and 30% Design-level engineering plans. The preliminary plat and its associated documentation will be revised in response to the GRIC review comments. Coordinate with GRIC and the project team as necessary to complete the review and certification process.

60% Engineering Plans Selected firm shall advance the engineering design to approximately 60% design level completion, including roadway, water, sewer, drainage, grading, and utility infrastructure improvements. Refine horizontal and vertical layouts, utility alignments, drainage facilities, and grading concepts; prepare supporting calculations; and develop an updated OPC reflecting improvements at the 60% design level.

Preliminary Water and Sewer Report Selected firm will prepare a preliminary water and sewer report to present the water and sewer infrastructure defined in the utility analysis to accompany the preliminary plat and 60% design level engineering submittal as required. Pipe alignments will be shown as well as preliminary pipe sizing, connection points to existing infrastructure, fire flow considerations, fire hydrant locations, and manhole locations.

Preliminary Drainage Report Selected firm will prepare a preliminary drainage report to accompany the preliminary plat and 60% design level engineering submittal as required. The report will cover drainage patterns, drainage areas, retention/detention volumes required, retention/detention volumes provided, estimated storm drain facilities and how offsite drainage flows will be addressed.

C. Engineering Design Plans & Final Plat

Selected firm shall advance the engineering design to final engineering levels (90-100%), including roadway, grading, drainage, water, sewer, and utility improvements. Refine infrastructure layouts, resolve outstanding design comments and utility conflicts (if any), finalize drainage and grading design, and prepare a finalized Engineer’s OPC to support the final plat and GRIC Subdivision. The selected firm will need to design a lift stations for both sites. Site #1 will require 600 L.F. of new sewer force main. Site #6 will require ~3600 L.F. of new sewer force main. The cost of all offsite improvements will be included in the finalized OPC.

Final Water and Sewer Reports Selected firm will create final water and sewer reports for submittal to GRIC. The reports will outline design criteria, identify demands, and will address the projects impact on the existing infrastructure. A water model will be created to support the findings documented in the report. The reports will be submitted for approval along with the water and sewer plans. A fire hydrant flow test will be provided by Tribal Projects.

Final Onsite Drainage Report Selected firm will create a final drainage report to define the hydrologic and hydraulic characteristics of the overall site. The drainage report will address any off-site flows affecting the site and the method in which it will be captured and/or routed through the site.

The report will also address onsite flows. The drainage report will include detailed engineering calculations defining the amount of retention/detention volume is required and provided and supporting the method in which it is routed to the basins. The drainage report shall be submitted for approval with the final engineering plans.

Final Plat The final plat shall establish final lot and block configuration, rights-of-ways, easements, and other subdivision elements in accordance with GRIC Subdivision/Plat approval processes. Coordinate with GRIC and the project team as necessary to complete the review and certification process.

Stormwater Prevention Pollution Plans (SWPPP) Selected firm will prepare a SWPPP as the project anticipates to disturb more than 1-acre.

The SWPPP will be a standalone plan set. The plan will meet the requirements set forth by GRIC and EPA but will remain a dynamic plan set that will be followed and updated as required by the contractor for the project. Submittal of the SWPPP to GRIC for approval.

D. Construction Documents:

Selected firm shall prepare construction ready plans, profiles, details, specifications, supporting calculations, and utility coordination necessary for GRIC review and approval.

Coordinate with GRIC departments to ensure their standards are implemented. Develop construction drawings for submittal to LUPZ for Certificate of Compliance (COC) approval process. Confirm final bid documents and phasing. Finalize Opinion of Probable Cost (OPC) for the proposed infrastructure improvements.

E. Construction Administration:

During the Construction Administration, the selected firm will assist the Community and the General Contractor in delivering the project in compliance with the construction documents and specifications as follows:

1. Assist with bidding and negotiation, attend pre-bid/site meetings, and answer questions from bidders;

2. Engineers shall provide 4 project observation and field reports over the course of construction. Reports shall include observed defects and deficiencies in the work as well as deviations from the construction schedule;

3. Attend and document weekly project meetings;

4. Review General Contractor’s payment requests, requests for additional work and change orders, with recommendations to the Community;

5. Respond to Requests for Information (RFI’s) in a timely manner;

6. Review shop drawings and submittals in a timely manner; and

7. Coordinate project closeout with the General Contractor including the delivery of as-built drawings, manuals and warranties.

The Owner reserves the right to reject any bids and waive any irregularity, informality, or technicality in any bid to the extent permitted by law. Bidder(s) may not withdraw his/her bid for sixty (60) calendar days after the bid opening.

The GRIC requires that bidders submit a Fee Schedule with their proposal.

SECTION IV - SPECIAL CONDITIONS

A. General:

The Community will be directly involved in the design process. The Community, Tribal Projects Development will have substantial involvement in reviews throughout the entire project.

The firm will confer and work closely with the Tribal Projects Development during each phase in order to fully understand the requirements, to ensure an exchange and understanding of ideas, and to expedite the work.

B. Performance Times and Delivery Dates:

1. The firm will, promptly after the execution of the contract, prepare and submit to the Community’s Tribal Projects Development one copy of a schedule showing proposed elapsed time for completion of design (i.e. Programming, Conceptual Design, and Cost Analysis.) Such schedule will provide from completion of all work hereunder within the contract time. The schedule will be in graphic form and at a suitable scale to indicate the percentage completed at any time. The firm will update the progress schedule and adhere strictly to the submittal dates shown in the Scope of Work.

2. Community review time will commence upon receipt of final submittal and end when the firm receives the Community’s review comments.

C. Travel Authorization:

All site visits are to be coordinated through the Tribal Projects Development.

Site visits will not be authorized unless previously planned until the Notice of Award is issued. Community will not be responsible for any travel cost incurred prior to the signing of a contract.

D. Completion Time:

Services shall be completed within 180 days of the notice to proceed.

E. Payment:

The firm may submit pay requests for work completed on a monthly basis. For every pay application, percentage complete will be verified.

All billings should be mailed to Accounts Payable at PO Box 2160, Sacaton, AZ 85147 with a courtesy copy to Tribal Projects Development for approval. Payments will be made 30 Days after billing has been approved.

F. Designated Personnel and Minimum Amount of Work:

Only key personnel indicated in the contractors’ proposal to be assigned to the project will be utilized, all personal substitutions will be subject to the prior approval of the Tribal Projects Development.

G. Choice of Law

It is the intention of the parties that performance of the terms of an awarded Agreement shall be in accordance with and pursuant to the laws of the Gila River Indian Community and that any action, special proceeding or other proceeding that may arise from, in connection with or by reason of the Agreement shall be resolved pursuant to the laws of the Gila River Indian Community and exclusively in its courts. Nothing in any Agreement, or in any related exhibit, document or undertaking, shall be construed as affecting, modifying or otherwise impairing the sovereign immunity of the Community and/or any of its affiliates, enterprises, entities or subdivisions.

H. Insurance Requirements

The Engineer shall maintain adequate insurance coverage throughout the term of the Agreement. Insurance Coverage shall include, but is not limited to, General Liability Insurance, Professional Liability, Automobile Liability, Excess Liability, Workers Compensation and Employers Liability Insurance, and Property Insurance.

Engineer agrees that before beginning any work under the Agreement, and as a condition precedent hereto, the Engineer shall provide the Community with a Certificate of Insurance demonstrating that the insurance required in this section has been purchased and is in effect.

The Engineer shall provide documentary proof of insurance showing the following:

Commercial General Liability Insurance- Commercial general liability insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 general aggregate (on a current ISO CGL form or its equivalent, including without limitation, broad form contractual liability, bodily injury, property damage, fire legal liability, and products and completed operations coverage) under which the Community shall be named as additional insured. This policy shall be written or endorsed to include the following provisions:

• The Community shall be named as an additional insured

• Waiver of subrogation as set forth herein below.

• AM Best Rating of A-8 or better

• No Claims Made Policy forms acceptable on commercial general liability policy

• An endorsement providing limited coverage with respect to property under the care, custody and control of Engineer.

Automobile Liability Insurance- Automobile liability insurance shall cover all vehicles used in connection with the project, with $1,000,000 combined single limits.

Professional Liability – Engineer shall provide Professional Liability coverage with limited contractual liability coverage in favor of Gila River Indian Community and a deductible no greater than $100,000 per claim. The insurance shall be maintained for not less than the duration of the project and five (5) years following completion of construction. Retroactive date of such policy must be on or before the date Engineer (and its consultants/subcontractors) began providing professional services for the Department. Limit of liability shall be not less than $1,000,000 per claim.

Workers Compensation Insurance as required by Arizona law, including

Employer’s Liability, with limits of:

• For bodily injury by accident, $500,000 per accident.

• For bodily injury by disease, $500,000 per employee and $1,000,000 policy limit.

Waiver of Subrogation- To the extent permitted by law and without affecting the coverage provided by insurance required to be maintained hereunder, Engineer waives any right to recover against the Community on account of any and all claims Engineer may have against the Community with respect to any loss or damage insured against under the insurance actually carried to the extent of the proceeds realized had the insurance required hereunder been carried by the Engineer. Engineer agrees immediately after execution of an Agreement to give each insurance company, which has issued to it policies of insurance, written notice of the terms of the mutual waivers contained in this paragraph, and if necessary, to have the insurance policies properly endorsed. Engineer’s Professional Liability policy shall be an exception to the Waiver of Subrogation requirement.

Engineer will also provide Gila River Indian Community with a copy of the additional insured endorsement along with any other requested coverage forms demonstrating that the insurance policy complies with the requirements of this Section. At least thirty (30) days prior to the expiration of the coverage required in an Agreement, Engineer shall provide certificates evidencing that all coverage required herein has been renewed.

Engineer agrees that its failure to obtain or maintain the insurance required by this Section, or to provide a satisfactory Certificate of Insurance, shall be deemed to be a material breach of the Agreement and shall entitle Gila River Indian Community to cancel the Agreement.

It is understood and agreed that the insurance coverage and limits, required above, shall not limit the extent of the Engineer’s responsibilities and liabilities specified within the contract documents or by law.

It is understood and agreed that authorization is hereby granted to Gila River Indian Community to withhold payments to the Engineer until a properly executed Certificate of Insurance providing insurance as required herein, accompanied by a signed Agreement is received by Gila River Indian Community.

Engineer agrees that any contract it enters into with a lower tier contractor for the performance of any aspect of Engineer’s work under the Agreement, shall expressly bind such other contractor to this language and requirements herein, making such obligations applicable to the other contractor to the same extent as the Engineer.

Engineer shall also require its lower tier subcontractor to likewise bind and obligate any additional lower tier with which it contracts for any portion of the work under the Agreement. The purpose of this provision is to require any lower tier contractors, regardless of level, to provide the insurance and indemnity required by the Agreement.

I. Compliance with Community Laws and Ordinances

The firm agrees to comply with all applicable laws and ordinances of the Gila River Indian Community and United States including, but not limited to, obtaining or maintaining a business license pursuant to GRIC Code, Title 13, Chapter 2, and compliance with the Indian preference provisions of Title 12, Chapter 4. The Consultant is aware of the Community’s Sex Offender Registration and Notification Ordinance and will provide notice of the ordinance to its employees, and any contractors or any subcontractors who will perform work within the exterior boundaries of the Gila River Indian Reservation.

SECTION V - EXHIBITS

EXHIBIT A - COVER SHEET

RFP-0657-TPD

Name of Engineer:

Architect Address:

City: _____________ State: _______ Zip: _________Telephone Number:

Contact Person:

Email Address:

(Please Print or type)

Person(s) authorized to negotiate with Gila River Indian Community:

Name: Title:

(Please Print)

Phone Number: Fax Number:

E-Mail:

Name: Title:

(Please Print)

Phone Number: Fax Number:

E-Mail:

Name: Title:

(Please Print)

Certification: I hereby certify the information and data contained in this proposal are true and correct. The Contractor’s governing body has authorized this application and document, and the Contractor will comply with the attached representation if the contract is awarded. I also certify that I have received addendums _________ through ____________.

Signature of Company Official:

Date Signed:

Printed name of company official signing above:

EXHIBIT B - FEE PROPOSAL FORM

Date: __________________

Proposal of ___________________________________________________________________, a corporation organized and existing under the laws of the State of _______________________;

a partnership consisting of _________________; an individual trading as __________________.

PROJECT: RFP-0657-TPD Design Services for District 4 Subdivision Sites 1 and 6

TO: Gila River Indian Community

In compliance with your Notice Inviting Sealed Proposals, and Instructions to Proposers, the undersigned hereby offers to perform the Work for GRIC’s Project designated above, in strict accordance with the Contract Documents, and agrees, upon written notice of acceptance of this proposal at any time within ninety (90) calendar days after the date of opening of the proposals, that he or she will execute the Agreement Between GRIC and the Firm in accordance with the Proposal as accepted within fifteen (15) calendar days after the Contract between GRIC and Firm is presented for signature.

Fees for Services:

The total fee based on items below:

Enter fee Please provide a detailed fee schedule with pricing for all costs to include consultant’s fee, insurance, etc. and attach clarifications where required. For additional information, see Section I – Contents of Submittal: Cost Competiveness.

The Gila River Indian Community reserves the right to negotiate the fee and expense based on the final Scope of Work.

The above amounts are to be stated in figures only and are the total amounts proposed for the entire contract work. Any alteration, erasure, or change must be clearly indicated and initialed by the proposer. In the event of any error in the Fee Proposal, the individual fee percentages will prevail. The proposer agrees that the above fees will be held until completion of the project. The Gila River Indian Community reserves the right to reject any and all proposals or to waive any irregularities.

1. It is understood and agreed that the work shall be commenced by the undersigned proposer, if awarded the Contract for the Services, on the date of

Notice to Proceed issued by GRIC and as required to maintain the project schedule.

2. The undersigned hereby acknowledges receipt of the following Addenda, if any:

Addendum No. Date

3. The undersigned Proposer understands that GRIC reserves the right to reject any or all Proposals or to waive any formality or technicality, as determined by GRIC in its sole discretion, in any Proposal in the interest or GRIC.

Seal – If Proposer is a Corporation

By_______________________________ Signature

Printed Name

Printed Title

EXHIBIT C - SUSPENSION AND DEBARMENT CERTIFICATION

As a matter of its own internal policy, the Community follows Federal Law (A-102 Common Rule and OMB Circular A-133) which prohibits non-federal entities from contracting with or making sub-awards under covered transactions to parties that are suspended or debarred or which principals are suspended or debarred. Covered transactions include procurement contracts for goods or services equal to or in excess of $25,000 and all non-procurement transactions (e.g., sub-awards to sub-recipients).

Additionally, the Community does not hire, contract with, or otherwise do business, either directly or indirectly, with contractors or individuals, which have been debarred, suspended, or subjected to a Limited Denial of Participation (LDP) by the U.S. Government.

Before an award of $25,000 or more can be made by your firm, you must certify that your organization and its principals are not suspended, debarred or LDP’d by a federal agency.

I, the undersigned agent for the firm named below, certify that neither this firm nor its principals are suspended or debarred by a federal agency.

VENDOR’S NAME: ______________________________________________________

Signature of Company Official: ______________________________________________

Date Signed: _________________________________________

Printed name of company official signing above: ________________________________

EXHIBIT D - NON-COLLUSIVE AFFIDAVIT

State of )

County of )

, being first duly sworn, deposes and says:

That he is, the party making the foregoing proposal for bid, that such proposal or bid is genuine and not collusive or sham; that said bidder has not colluded, conspired, connived or agreed, directly or indirectly, with any bidder or person, to put in a sham bid or to refrain from bidding, and has not, in any manner, directly or indirectly, sought by agreement or collusion, or communication or conference, with any person, to fix the bid price of affiant or of any other bidder, or to fix any overhead, profit or cost element of said bid price, or of that of any other bidder, or to secure any advantage against the Owner or any person interested in the proposed contract, and that all statements in said proposal for bid are true.

Project No.

Location

Signature

Name and Title

Date

(Signature shall be notarized.)

Subscribed and sworn before me this day of , .

Notary: Seal:

END OF FORM

EXHIBIT E - Indian Enterprise Qualification Statement

NOTE: Submit completed questionnaire to the Gila River Indian Community, Procurement Department within the time frame specified. Use additional sheets to complete answers if needed.

The Undersigned certifies under oath the truth and correctness of all answers to questions made hereinafter:

1. The following definitions apply:

(a) “Community” means the Gila River Indian Community

(b) “Community member” means any member of the Gila River Indian Community.

(c) “Indian” means any person who is a member of any Indian tribe, band, group, pueblo, or community which is recognized by the Federal Government as eligible for services from the Bureau of Indian Affairs and any “Native” as defined in the Alaska Native Claims Settlement Act [43 U.S.C. 1601 et seq.].

(d) “Tribe” means any Indian tribe, band, group, pueblo, or community, including Native villages and Native groups (including corporations organized by Kenai, Juneau, Sitka, and Kodiak) as defined in the Alaska Native Claims Settlement Act [43 U.S.C. 1601 et seq.], which is recognized by the Federal Government as eligible for services from the Bureau of Indian Affairs.

(e) “Economic Enterprise” means any organization, corporation or organization established or organized for commercial, industrial, or business activity.

In order to qualify as a Community member owned or an Indian owned Economic Enterprise, such Community member or Indian ownership shall constitute not less than 51 percent of the ownership of the Economic Enterprise. Please check one of the following that the applicant is applying for:

____ Community-owned Economic Enterprise ____ Indian-Owned Economic Enterprise

____ Community member owned Economic Enterprise ____ Non-Indian entity

2. Name of Enterprise or Organization:

Address:___________________________________________________________

Telephone No.:___________________________________________________________

3. Check One:

____ Corporation ____ Joint Venture

____ Partnership ____ Other:

____ Sole Proprietorship

4. Answer the following:

If a Corporation:

a. Date of incorporation:____________________________________________

b. State of incorporation:____________________________________________

c. Give the names and addresses of the officers of this Corporation and establish whether they are Community Member (CM), Indian (I) or Non-Indian (NI).

Name and Social Security No.

CM

,I or

NI

Title Address % of Stock Ownership

President Vice-President Secretary or Clerk Treasurer

d. Complete the following information on all stockholders who are not listed in c. above, owning 0% or more of the stock. Establish whether they are Community Member (CM), Indian (I) or Non-Indian (NI).

Name and Social Security No.

CM, I

or NI

Address % of Stock Ownership

If a Sole Proprietorship or Partnership:

a. Date of Organization:_____________________________________________

b. Give the following information on the individual or partners and establish whether they are Community member (CM), Indian (I) or Non-Indian (NT).

Name and Social Security No.

CM, I

or NI

Address % of Stock Ownership

If a Joint Venture:

a. Date of Joint Venture Agreement:

b. Attach the information for each member of the joint venture prepared in the appropriate format given above.

5. Give the name, address, and telephone number of the principal spokesperson of your organization:

6. Has any officer or partner of your organization listed in #4 been an officer or partner of another organization that failed in the last ten years to complete a contract?

If yes, state circumstances:

7. Has this enterprise failed in the last ten years to complete any work awarded to it or to complete the work on time?

If so, note when, where and why:

8. Will any officer or partner listed in #4 be engaged in out-side employment?

____Yes ____No

If yes, complete:

Name/Title Description of Outside Employment Hours/Week

9. If the enterprise or anyone listed in #4 above, currently subject to an administrative sanction issued by any department or agency of the Federal Government?

_____Yes ____No

If yes, complete:

Name of Department Person/Business Date of Action Type of Action or Agency

10. Does this enterprise have any subsidiaries or affiliates or is it a subsidiary or affiliate of another concern?

If yes, complete:

Name and address of subsidiary, Affiliate or other concern Description of Relationship

11. Does this enterprise or any person listed in #4 above have or intend to enter into any type of agreement with any other concern or person which relates to or affects the on-going administration, management or operations of this enterprise?

These include but are not limited to management, and joint venture agreements and any arrangement or contract involving the provision of such compensated services as administrative assistance, data processing, management consulting of all types, marketing, purchasing, production and other types of compensated assistance.

If yes, attach a copy of any written agreement or an explanation of any oral or intended agreement.

12. Has this enterprise ever been subject to a judgment of any court or administrative sanction (Federal, State, or Tribal)?

Has any individual listed in #4 ever been subject to judgment of any court or administrative sanction (Federal, State, or Tribal)?

____Yes ____No

If the answer is yes to either question, furnish details in a separate attachment.

13. Has any tax lien or other collection procedure been instituted against this enterprise or the individuals listed in #4 as a sole proprietor or partner in their capacities with this enterprise or other enterprise?

14. Has this enterprise or any person listed in #4 ever been involved in a bankruptcy or insolvency proceeding?

____Yes ____No

If yes, provide details in an attachment.

15. What dollar amount of Working Capital is available to your enterprise prior to the start of construction?

Explain the source of these funds:

16. How will project development bookkeeping and payroll be maintained: (check one)

a. By contract with an outside professional accounting firm:____

Name: Address:

Telephone:

b. Records are to be kept by enterprise personnel: _____ If "b" has been checked--state the qualifications of your personnel to perform this function:

c. Other:

17. Trade References (include addresses and phone numbers):

18. Bank and credit references (including addresses and phone numbers):

19. Indicate the core crew employees in your work force, their job titles, and whether they are Indian or Non-Indian. Core crew is defined as an individual who is either a current bona fide employee or who is not a current employee but who is regularly employed in a supervisory or other key skilled position when work is available.

Over the past three years, what has been the average number of employees?

20. Attach certification by a tribe or other evidence of enrollment in a federally recognized tribe for each officer, partner or individual designated as an Indian in #4.

21. Attach a certified copy of the charter, article of incorporation, by-laws, partnership agreement, joint venture agreement and/or other pertinent organizational documentation.

22. Explain in narrative form the stock ownership, structure, management, control, financing, and salary or profit sharing arrangements of the enterprise, if not covered in answers to specific questions heretofore. Attach copies of all shareholder agreements, including voting trust, employment contracts, agreements between owners and enterprise.

Include information on salaries, fees, profit sharing, material purchases, and equipment lease or purchase arrangements.

Evidence relating to structure, management, control, and financing should be specifically included.

23. Attach evidence that the enterprise (or an individual in it) is appropriately licensed for the type of work that is to be performed. Include Federal ID Number.

24. Attach a brief resume of the education, technical training, business, employment, design, and/or construction experience for each officer, partner or sole proprietor listed in #4. Include references.

NOTES:

I. Omission of any information may be cause for this statement not receiving timely and complete consideration.

II. The persons signing below certify that all information in this INDIAN ENTERPRISE QUALIFICATION

STATEMENT, including exhibits and attachments, is true and correct.

III. Print and type name below all signatures.

If applicant is Sole Proprietor, Sign Below:

Name Date

If applicant is in a Partnership or Joint Venture, all Partners must sign below:

If applicant is a corporation, affix corporate seal

Corporate Seal Date

By:

President's Signature Date

Attested by:

Corporate Secretary's Signature Date

WARNING: Providing false information may subject the individual to criminal and civil sanctions in accordance with federal and Gila River Indian Community law. U.S. Criminal Code, Section 1010, Title 18, U.S.C. provides in part: "Whoever…makes, passes, utters, or publishes any statement, knowing the same to be false ...shall be fined not more than $5,000 or imprisoned not more than two years, or both."

EXHIBIT F - Engineer’s Qualification Statement

AIA DOCUMENT B305

Engineer’s Qualification Statement

DATE: « »

SUBMITTED TO: « »

ADDRESS: « »

NAME OF PROJECT (If Applicable): « »

1 BASIC INFORMATION

§ 1.1 Engineer: (Firm Name and Legal Status)

§ 1.2 Business Address:

§ 1.3 Telephone Number:

§ 1.4 Person to Contact:

§ 1.5 Type of Organization: (Check one)

[ « » ] Individual or Sole Proprietorship

[ « » ] Professional Corporation/Association

[ « » ] Corporation

[ « » ] Partnership

[ « » ] Joint Venture*

[ « » ] Other*

*If Joint Venture or Other, give details.

2 GENERAL STATEMENT OF QUALIFICATIONS

3 GENERAL INFORMATION

(This information may be provided via the Engineer’s brochure which may be attached and listed in Article 8.)

§ 3.1 Names of Principals:

§ 3.2 Professional History:

§ 3.3 Registration Status:

§ 3.4 Professional Affiliations:

§ 3.5 Key Personnel:

§ 3.6 Total Number of Staff:

§ 3.7 Number of Registered Engineers:

§ 3.8 Honors and Awards:

§ 3.9 Professional and Civic Involvement:

4 RELATED PROFESSIONAL SERVICES

(List proposed consultants, if applicable.)

§ 4.1 Structural:

§ 4.2 Mechanical:

§ 4.3 Electrical:

§ 4.4 Interior Design:

§ 4.5 Others:

5 PROJECTS

(Projects for which personnel of this firm had responsible charge while associated with other firms are indicated by an asterisk.)

§ 5.1 The following projects are representative of the Engineer’s recent work. A brief description of each project is attached.

§ 5.2 Other representative projects with dates of completion:

6 REFERENCES

7 STATEMENT OF POTENTIAL CONFLICTS OF INTEREST

8 ADDITIONAL INFORMATION

(If attachments are provided, list them here.)

ENGINEER:

By:

I hereby certify that, as of the above date, the information provided in this Engineer’s Qualification Statement is true and sufficiently complete so as not to be misleading.

(Signature)

(Printed name and title)

ENGINEER:

PROJECT:

Size: « »

Cost: « »

Owner: « »

Owner Contact: « »

Completion Date: « »

Contractor/Construction Manager: « »

Brief…