RFP_040ADV_22_R_0014_Veterans Administrations Veterans Health ID Card.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER PAGE 1 OF 36

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER

040ADV-22-R-0014

6. SOLICITATION ISSUE

DATE

07/01/2022

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

BRACEY, DEJA N

b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

07/15/2022 12:00 PM

9. ISSUED BY CODE GPO 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: 0 % FOR:

GPO

732 North Capitol St NW

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

Washington, DC, 20401, US HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

SMALL BUSINESS PROGRAM

EDWOSB

8 (A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO

See Schedule

CODE 16. ADMINISTERED BY CODE

Same As Issuing Office

GPO

17a. CONTRACTOR/

OFFEROR

CODE FACILITY

CODE

18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO.

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

OFFER BELOW IS CHECKED

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

See Schedule

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE

ARE NOT ATTACHED

ARE NOT ATTACHED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

29. AWARD OF CONTRACT: REF. OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

See Schedule

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELPHONE NUMBER OF AUTHORZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

36. PAYMENT

COMPLETE PARTIAL FINAL

37. CHECK NUMBER

PARTIAL FINAL

38. S/R ACCOUNT NO. 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

040ADV-22-R-0014

TABLE OF CONTENTS:

Contents

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TABLE OF CONTENTS:

Part I: Solicitation Form

SECTION B - SUPPLIES/SERVICES AND PRICE/COST:

SECTION C - STATEMENT OF WORK

SECTION D - PACKAGING AND MARKING

SECTION E - INSPECTION AND ACCEPTANCE

SECTION F - DELIVERIES AND PERFORMANCE

SECTION G - CONTRACT ADMINISTRATION DATA

SECTION H – SPECIAL CONTRACT REQUIREMENTS

Part II: Contract Clauses

SECTION I – CONTRACT CLAUSES

Part III: List of Documents, Exhibits, and other Attachments

SECTION J- LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTCHMENTS

Part IV: Representations and Instructions

SECTION - K – REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS OF OFFERORS

Part V: Solicitation Provisions

SECTION - L – INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

SECTION M – EVALUATION FACTORS FOR AWARD

Part I: Solicitation Form

SECTION B - SUPPLIES/SERVICES AND PRICE/COST:

B.1 CONTRACT TYPE

This is a Firm Fixed Price, Indefinite Delivery Indefinite Quantity (IDIQ) contract for the procurement of Veterans

Administrations’ Veterans Health ID Card (VHIC).

This solicitation will result in an indefinite delivery, indefinite quantity (IDIQ) contract. Individual orders may be placed on a firm fixed unit price basis, the cumulative value of which will not exceed the maximum defined in the contract. The contract period will be for one base year period with four one-year options and six-month option.

The Government reserves the right to reopen competition to new potential contractors annually. Orders placed against the

IDIQ contract will be in accordance with the Material Management Acquisition Regulation (MMAR). The terms and conditions of the IDIQ contract will be incorporated in any resulting order.

B.2 PRICE/COST SCHEDULE

The Contractor must provide all supplies needed to perform all requirements set forth in this contract. Prices must include all costs associated with providing all required supplies. The supplies must be provided in accordance with the terms and conditions set forth herein.

Offerors must update Attachment J-1 to complete the column entitled “PRICE SCHEDULE”. This spreadsheet must be provided with the proposal submission in order for the submission to be considered complete.

Minimum/Maximum: The guaranteed minimum contract amount for each IDIQ contract is $500.00. The maximum cumulative amount that the Government may order and the Contractor shall be required to supply is to be determined (TBD) for the contract awarded under this solicitation.

Note: Cost Breakdown – Contractor must provide a Firm Fixed Price, Indefinite Delivery Indefinite Quantity (IDIQ) for each CLINs and submit a cost breakdown. The cost breakdown must justify the contractor’s firm fixed proposal price

Indefinite Delivery Indefinite Quantity (IDIQ) for this solicitation.

Base Year Period: August 1, 2022 through July 31, 2023

CLIN Description Quantity

(Min- Max)

Unit Total Price

(Maximum estimate)

150413.SC V2 VHIC Cards

200,000 – 500,000

Each

00002

500,001 – 800,000

Total Base Year

Option Year One Period: August 1, 2023 through July 31, 2024

Option Year Two Period: August 1, 2024 through July 31, 2025

Option Year Three Period: August 1, 2025 through July 31, 2026

Option Year Four Period: August 1, 2026 through July 31, 2027

Total Option Year One

Total Option Year Two

(Min- Max)

30002

Total Option Year Three

(Min- Max)

0001A

Total Option Year Four

Base Period w/4 Option Years Total Amount $_____________

SECTION C - STATEMENT OF WORK

C.1 BACKGROUND

The Government Publishing Offices’ Security and Intelligent Documents Division has provided personalization and distribution services for the Veterans Administrations’ Veterans Health ID Card (VHIC) since 2018. This solicitation will support the manufacturing of the V2 VHIC Card. This contract will require the successful contractor to deliver all the items in various quantities within a specified timeframe specified in the award.

C.2. SCOPE of WORK

The Contractor must provide the following;

C.2.1 Laminated and singulated ID-1 ISO 7810:2019 compliant Card.

C.2.2 The V2 VHIC cards must have the following construction:

Clear PVC

Printed White PVC

Printed White PVC

Clear PVC

3track Hi-CO Magstripe

C.2.3 Cards must have a polish finish front and back to allow for personalization via Dye Diffusion Thermal Transfer (D2T2) printing.

C.2.4 The V2 VHIC cards must be personalized on an Entrust DataCard MX6000 or MX6001 high volume personalization system.

SECTION D - PACKAGING AND MARKING

D.1. General

Unless otherwise specified in the solicitation, the following paragraphs must be applicable to this Contract. Additional requirements may be specified if applicable.

D.2. Packaging and Packing

D.2.1 Finished Card Packaging:

Finished cards must be packed in sleeves of 500. Sleeves must be shrink-wrapped or secured closed appropriately so as not to come open in transit.

D.2.2 Sleeves of 500 Cards:

Sleeves of 500 must be packaged in cartons of 3000. Cartons must have all open edges of the carton sealed with reinforced paper tape to prevent cartons opening in transit.

D.2.3 Cartons of 3000 Cards:

Cartons of 3000 must be skid packed appropriately to allow for unencumbered shipment and wrapped to prevent environment damage during shipment.

D.3.Marking and Labeling

D.3.1 Sleeve Marking and Labeling:

Each sleeve must be labeled with the following information:

1. Product Name

2. GPO Property Number

3. GPO Purchase Order Number

4. Vendor Batch Number or Job Number (Both if Appropriate)

5. Quantity in Sleeve

D.3.2 Carton Marking and Labeling:

Each Carton must be labeled with the following information:

1. Product Name

2. GPO Property Number

3. GPO Purchase Order Number

5. Quantity in Carton

D.3.3 Skid Marking and Labeling:

Each Skid must be labeled with the following information:

1. Product Name

2. GPO Property Number

3. GPO Purchase Order Number

5. Quantity in Skid

SECTION E - INSPECTION AND ACCEPTANCE

E.1 Quality

The Contractor must use the best commercial industry standards for all products delivered and services performed.

E.2 Inspection and Approval of Written Deliverables

No written deliverables required

E.3 Inspection at Destination

Cards must be inspected to confirm delivered quantity and shipping documentation match. Shipment must also be inspected for overt shipping damage. Individual inspection of each card at deliver acceptance will not take place.

E.4 Scope of Inspection

Cards will be inspected once taken from inventory prior to being used in production

Cards will be inspected for the following defects:

1. Scratches and scuffs in general on the front and back of the card.

a. Photo box area of the cards must be free of any scratches

2. Debris and dust inclusions

a. There must be no debris or dust inclusions in the photo box area. There may be at most 2 debris or dust inclusions in the card body in other locations, those of which may not exceed .5mm in diameter.

3. Punching registration

a. The image of the card must not be more than 1mm away from established punching target.

4. Edge Quality

a. There must be no dings, dents or gouges along the edge of the card. The edge of the card should be smooth and catch free.

5. Surface Quality

a. There must be no laking, dents, protrusions or gouges on either face of the card.

SECTION F - DELIVERIES AND PERFORMANCE

F.1 Period of Performance

The period of performance of the awarded contract will be one-year base period with four one-year option periods, as followed below:

Base Period: August 1, 2022 through July 31, 2023

Option Year 1: August 1, 2023 through July 31, 2024

Option Year 2: August 1, 2024 through July 31, 2025

Option Year 3: August 1, 2025 through July 31, 2026

Option Year 4: August 1, 2026 through July 31, 2027

F.2 Place of Delivery and Performance

F.2.1 The Contractor must deliver supplies, materials under this contract to the following locations:

U.S. Government Publishing Office

Building 9101, Leonard Kimble Road

Stennis Space Center, MS 39529

F.2.2 U.S. Government Publishing Office

Central Receiving

Attn: Smartcard Production

44 H Street NW

Washington, DC 20401

F.3 Delivery Instructions

F.3.1 The Contractor must be responsible for delivering products from this requirement to the designated place of delivery.

Shipment of individual products must require that a secure traceable means be used to transport the materials to the requested delivery point. The method chosen to ship the material must be determined by the end use security of the material, end-user secure transportation expectations and logistical and load size attributes.

Methods of approved Secure Transportation for materials:

1. Secure LTL Truck or Armored Carrier

2. Traceable small package carrier for samples and small documents or products not deemed to have a critical security transportation requirement. This can be either UPS or FedEx. This option must not be used in the event that the shipment will sit idle over the weekend with the carrier.

3. Vendor owned truck or transportation

Delivery must include all necessary freight in accordance with the terms and conditions specified herein.

Combined products from this requirement with products from other requirements destined for the same delivery point is encouraged to reduce excessive shipping costs.

F.4 Delay in Deliveries

The contractor will be considered delinquent if shipment is not made as specified. If shipment is made later than the specified dates, the contractor will be notified immediately of the nonconformance, and any additional cost exceeding $100.00 incurred by the Government as a result thereof shall be charged to the contractor. Penalties and/or damages shall not be applied against the contractor for delays in delivery occasioned by unforeseeable causes beyond the control and without the fault or negligence of the contractor, including but not restricted to, acts of God, or the public enemy, acts of the Government, fires, floods, epidemics, quarantine restrictions, strikes, freight embargoes, unusually severe weather, and delay of a subcontractor due to such causes unless the contracting officer shall determine that the services, materials, or supplies to be furnished under the subcontract were obtainable from other sources in sufficient time to permit the contractor to 1)1881 the required delivery schedule: Provided, that the contractor must, within 3 calendar days from the beginning of such delay, notify the contracting officer in writing of the cause of the delay: Provided further, that such notice to the contracting officer shall contain the justification for such delay.

The contractor will be considered delinquent if the shipment is not made as specified. If a shipment is made later than the specified date, the contractor will be notified immediately of the nonconformance. If no manufacturing downtime occurs due to the late delivery, a penalty of $1000 per day will be assessed against the contractor for his failure to deliver product within the timeframe specified in section C. If manufacturing downtime does occur due to the late delivery, a penalty of $4000 per day will be assessed against the contractor for his failure to deliver product within the timeframe specified in section C.

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 Contract Management

Notwithstanding the Contractor’s responsibility for total management responsibility during the performance of the contract, the administration of the contract must require maximum coordination with the GPO points of contact during performance of the contract.

G.2 Contracting Officer's Authority

The Contracting Officer in accordance with MMAR is the only person authorized to make or approve any changes in any of the requirements of this contract and notwithstanding any provisions contained elsewhere in this contract, the said authority remains solely in the Contracting Officer. In the event the Contractor makes any changes at the direction of any person other than the

Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract terms and conditions, including price.

Contracting Officer (CO)

Name: Dyeshia Sampson

732 North Capitol Street NW, Room A530

Acquisition Services Stop: AS

Washington, D.C., 20401

Email: dsampson@gpo.gov

Phone: 202-320-0089

Contract Specialist (CS)

Name: Deja Bracey

U.S. Government Publishing Office

732 North Capitol Street NW, Room A530

Acquisition Services Stop: AS

Washington, D.C., 20401

Email: dbracey@gpo.gov

Phone: 202-512-0071

G.3 Contracting Officer’s Representative (COR)

G.3.1 After award, the GPO will designate one or more persons as the Contracting Officer's Technical Representative (COR).

The COR may be changed at any time by the GPO without prior notice to the Contractor by a unilateral modification to the Contract.

G.3.2 The responsibilities and limitations of the COR are as follows:

The COR is responsible for the technical aspects of the project and serves as technical liaison with the Contractor. The

COR is also responsible for the final inspection and acceptance of all equipment, reports, and such other responsibilities as may be specified in this contract.

The COR is not authorized to make any commitments or otherwise obligate the GPO or authorize any changes, which affect the Contract price, terms or conditions. Any Contractor request for changes must be referred to the Contracting

Officer directly or through the COR. No such changes must be made without the expressed prior authorization of the

Contracting Officer. If the Contractor performs a service that alters the current cost, quantity, or scope without prior written approval from the CO, the Contractor does so at his/her own risk. The COR may designate assistant COR(s) to act for the COR by naming such assistant(s) in writing and transmitting a copy of such designation through the

Contracting Officer to the Contractor.

G.3.3 The following COR will represent the GPO for the purpose of this contract:

Name: TBD

G.4 Invoice Submission

Contracting Officer (CO) Dyeshia Sampson

Contract Specialist Deja Bracey

Contracting Officer’s

Representative (COR)

TBD

Invoice Mailing Address: US Government Printing Office (GPO)

Comptroller, Mail Stop: FMCS

North Capitol & H Streets, NW

Washington, DC 20401

(202) 512-0874

Email Invoices invoiceGPO@gpo.gov mailto:dbracey@gpo.gov mailto:invoiceGPO@gpo.gov

G.5 Payment Method

Payments under this contract will be made by the GPO by electronic funds transfer (EFT).

NOTICE: The following solicitation provisions and/or contract clauses pertinent to this section are hereby incorporated by reference:

Materials Management Acquisition Regulation (MMAR)

NUMBER DATE TITLE

52.232.34 May 1999

Payment by Electronic Funds Transfer Other Than

Central Contractor Registration

Effective January 1, 1999, payments on all GPO purchase orders will only be made by electronic fund transfer (EFT) unless you are granted a waiver. A waiver can only be granted if you certify below in writing that you do not have an account with a financial institution or an authorized payment agent and return the certification to the Contracting Officer.

G.6 REQUEST FOR WAIVER/CONTRACTOR CERTIFICATION

I certify that I do not have an account with a financial institution or an authorized payment agent.

Signature and Date

SECTION H – SPECIAL CONTRACT REQUIREMENTS

H.1 Business Practices and Contract Requirements

Pre-award Survey

So that the Government may be assured the Offer can satisfy the requirements of this Schedule, it reserves the right (1) to conduct a pre-award survey on any or all Offerors, and (2) to consider the results of such survey in any determination to award.

a. A pre-award must establish the Contractor's competence in technical, managerial, financial and similar areas related to the

Offeror's ability to perform. The Contractor is expected to cooperate in the pre-award and to provide all such reasonable information as maybe necessary to its purposes.

b. Only those Offeror’s from proven or obviously capable suppliers are solicited.

H.2 Limitation of Performance

No delivery schedule more than 90 calendar days past the last day of the contract period will be specified, unless with the consent of the Contractor.

H.3. Performance Bond

Upon notification of award, the successful contractor will be required to complete a Performance Bond, approved by the contracting officer, payable to the United States of America with two or more individual sureties, or one corporate surety, in a penal sum equal to 10 percent of the estimated amount of the contract, in which the contractor shall covenant and agree that in case the said contractor shall fail to execute and perform any or all of the covenants, stipulations, and agreements of said contract on his part, the said contractor and his sureties shall forfeit and pay to the United States of America any and all damages which the United States may sustain by reason thereof for which the said contractor and his sureties shall be jointly and severally liable to be sued in the name of the United States.

H.4. Examination of Records

The Contractor agrees that the Contracting Officer or any duly authorized representative shall have access to and the right to examine any books, documents, papers and records of the Contractor involving transactions related to this contract for sales, credit cards, billing, contract compliance, etc. This authority shall expire 3 years after final payment. The basic contract and each option shall treat as separate contracts for purposes of applying this clause.

H.5 Key Personnel

None

H.6 Physical, Logical and Personnel Security

H.6.1 Security Plan and Identification of Critical Assets

The contractor must identify and document all critical assets related to performance of contract work, including:

• Finished product(s) furnished by contract agreement

• Any raw materials or subcomponents identified as adding security value to the finished product, e.g. security features incorporated from sources outside the contractor’s production processes

• Production waste material

• Design files, schematics, or specifications

• Customer information

• Training or informational materials furnished to the customer describing security features, or the application or interpretation of security features included in the product

• Communication of design criteria between contractor and customer or other parties

The above list is not intended to be comprehensive; it is the responsibility of the contractor to provide documentation of critical assets and the measures taken to adequately protect them. This documentation must be presented in a Security

Plan, and is subject to validation by the GPO prior to contract award. The functional requirements to be addressed in the

Security Plan are described in greater detail in Functional Requirements, below.

The contractor must disclose the source of all materials identified as adding security value to the product. These sources will be considered sub-contractors and must comply with all of the security requirements under this contract.

H.6.2 Compliance and Validation

Compliance with these security requirements is subject to validation by GPO’s Product Security Branch, which will conduct regular security assessments of all supplier sites involved in the design, manufacture, storage, and distribution of product furnished under this contract. Security assessments will also be conducted at sub-contractor sites in keeping with the stated requirement to identify all security materials used in the product and the sources of those materials.

A pre-award survey is required to validate the contractor’s security plan and the adequacy of security measures implemented to protect the identified critical assets. Approval of the contractor’s site(s) must be given prior to contract award; however, the pre-award survey may be waived at the contracting officer’s discretion if the contractor’s site(s) have been subject to prior review by the Product Security Branch and there are no unresolved actions pending from a previous assessment.

After the initial/pre-award survey is complete and the contract is awarded, the Product Security Branch will conduct regularly scheduled assessments of all relevant contractor sites. The frequency of reviews is based on documented level of risk. The table below provides the scheduling framework.

Risk Rating Table

Linguistic Value Low Medium High Critical

Numerical Rating 1 – 15 16 – 30 31 – 45 46 – 60

Frequency Criteria

Within 6 Months Critical

7 – 12 Months High

13 – 20 Months Medium

21 – 24 Months Low

Any changes affecting the security plan must be reported to the Product Security Branch, as this will affect the assessment timeline. Major changes, such as renovation or relocation, require advance notice and approval.

H.6.3 Functional Requirements for Security

These requirements must be addressed in the Security Plan and demonstrated during the regular security assessments.

All of the eight areas listed below must be addressed.

Security Management:

• An individual within the company serves as the central point of contact and responsibility for oversight and management of security systems, policies, procedures, and activities.

• All security roles within the organization are defined and documented.

• Written policies and procedures are maintained within a Security Plan specific to the product supplied under this contract, addressing identification of critical assets and security measures implemented to provide adequate protection of those assets during production, storage, and transportation.

• The company has established a relationship with local law enforcement and emergency services and can validate response times to emergencies at the facility.

• Policies and procedures exist for recovery after a security incident or emergency, to include guidance for material accountability, business resumption, and customer notification.

H.6.4 Facility Physical Security

These requirements must be addressed for any facilities employed in the design, manufacturing, and storage of the supplied product.

• Adequate intrusion detection and prevention measures are used throughout the facility.

• A surveillance system is utilized for monitoring and recording activities inside and outside the facility at all times, particularly in areas where secure materials are produced, handled, and stored

• An access control system is utilized which is capable of restricting access to the facility and providing access to secure areas on an individual, personalized basis.

There is a security center within or outside the facility used as a central point for managing, controlling, and auditing all security systems and associated activities.

H.6.5 Personnel Security

• All personnel working under this contract or on GPO programs or having access to sensitive information about those programs must have undergone adequate pre-employment screening, to include background checks, employment and education verification, and credit history checks.

• Depending upon the nature of the work performed, some employees and officers of the company may be required to undergo background screening by the U.S. government.

• Adequate security training is performed during on-boarding process and at regular intervals for all current employees.

• Policies and procedures exist for dismissal and termination, for removing access to secure areas, systems, and materials.

• Policies and procedures exist for escorted visitor access.

• All employees are provided with identification allowing them to be recognized as authorized individuals, both visually and by the access control system.

• Procedures exist for authorizing access to restricted areas, including an approval and notification process.

H.6.6 Counter-Intelligence Issues

Are approached or contacted by ANY individual seeking unauthorized access to sensitive material;

Become aware of anything regarding a colleague that could be a counter-intelligence concern.

H.6.7 Legal Issues

Are arrested; subject to criminal charges (including charges that are dismissed); receive citations, tickets, or summonses;

or are detained by federal, state, or other law-enforcement authorities for violations of the law within or outside of the

U.S. (NOTE: Traffic citations/tickets/fines are reportable if they exceed $150 and only when the fine is assessed, unless drugs or alcohol were involved. Court fees or other administrative costs associated with the traffic citation/ticket/fine should not be added to the final assessed amount.);

File for bankruptcy, regardless of whether it is for personal or business-related reasons;

Have your wages garnished for any reason;

Have your home foreclosed upon;

Are named defendant in any civil lawsuit Citizenship Issues;

Change citizenship or acquire dual citizenship Life Circumstances;

Have legal action resulting in a name change Marry or cohabitate with a person (NOTE: A cohabitant is a person who lives with you in a spouse-like relationship or with a similar bond of affection or obligation, but is not your legal spouse, child, or other relative.) Are hospitalized for mental health reasons;

Are treated for drug or alcohol abuse;

Use an illegal drug or a legal drug in a manner that deviates from approved medical direction;

Self-report any situations in which you receive a large amount of cash (e.g. inheritance, gambling winnings, etc.).

H.6.8 Sensitive Information Access / Foreign Travel

Have business-related travel to a sensitive or non-sensitive country (Use common sense as to what constitutes a

“sensitive country” and/or consult internal agency publications.);

Have substantive contact with any foreign national not related to you and previously self-reported;

Are employed by, represent, or have other business-related associations with a foreign or foreign-owned interest, or with a non-U.S. citizen or other individual who is both a U.S. citizen and a citizen of a foreign country;

Have an immediate family member who assumes residence in a sensitive country, and when that living situation changes; e.g., your family member returns to the U.S. or moves to another country, sensitive or non-sensitive;

Undertake a foreign adoption or propose to host a foreign exchange student.

H.6.9 Operations Security

• Policies and procedures exist for handling sensitive documents, data, and information, including classification, control, and destruction

• Policies and procedures exist pertaining to information disclosure, including publicly available information on company activities

• Disclosure of activities under this contract or pertaining to any other GPO program publicly or privately to a third party are prohibited without prior consent

• Screening of incoming and outgoing communications for sensitive data may be required

• Regularly scheduled security awareness training is conducted for employees detailing the policies and procedures for operations security

H.6.10 IT Security

• Intrusion prevention measures are employed to prevent access from the Internet to the company's internal network

• Internal network controls are provided to segregate common resources from secure, restricted resources used to design and/or produce materials under this contract

• Remote access to company network is encrypted and secured via IPSec or other accepted technology, and direct remote access to secure network segment is disallowed

• Encryption is employed for data deemed sensitive to GPO programs while at rest in production or data storage systems

• Encryption is used for data in transit when such data is considered sensitive, e.g. design files or shipment details sent via email or other transmission method

• Vulnerability assessment and testing are performed regularly

• Backups of critical systems are performed regularly and adequately safeguarded

• Change management policies and procedures are implemented

H.6.11 Material Security

• All secure materials are stored in dedicated, separate storage areas with access limited to a small number of authorized employees.

• Critical production activities are performed only by authorized employees in secure, access-controlled areas.

• Movement and handling of materials is performed strictly under two-person control at all times.

• Material outside of dedicated storage areas is under two-person control at all times.

• Materials are accounted for by physical or other means during all phases of production and storage, and this accounting method is audited and reconciled throughout the production process to final shipment.

• Materials produced under this contract are adequately segregated, secured, and accounted for, including waste material.

• Waste material is identified and disposed of in a manner adequate to ensure its complete destruction, rendering it useless for purposes of identification, re-use, or reverse engineering.

• An inventory control system is utilized to ensure accountability of product and all materials used in manufacturing.

H.6.12 Shipping and Receiving

• All incoming shipments of security materials are inspected and verified prior to acceptance, and any discrepancies are reported to the shipper and supplier.

• All outgoing shipments are inspected and verified prior to loading.

• A manifest is produced for all shipments, validated at outgoing inspection, and transmitted to the customer according to an accepted procedure.

• Procedures exist for customer notification of pending shipment, including anticipated delivery time and secure shipment details, e.g. carrier, drivers, and seal numbers.

• All shipments are delivered via an accepted secure shipper.

• Shipments are packaged in plain outer packaging, with no external indication of the contents. Internal packaging must have tamper-evident seal closures (when possible).

• Shipping methods and routes must be documented in the security plan, including sub-contractors/suppliers of identified security raw materials and subcomponents.

• Track and trace are employed on all secure shipments.

H.6.13 Business Continuity and Disaster Recovery

Business Continuity must be addressed in a separate document, but referenced in the Security Plan, and addressing the following requirements:

• Identification of greatest risks to business continuity at the production site(s).

• A plan for continuing consistent and timely delivery of ordered materials adequate to compensate for any foreseeable impact generated by the identified risks.

• A plan for recovery of business functions in the event of a prolonged outage, with estimated timeline.

Part II: Contract Clauses

SECTION I – CONTRACT CLAUSES

I.1 Regulations Governing Procurement

The U.S. GPO is a legislative branch of the United States Government. Accordingly, the Federal Acquisition Regulations

(FAR) in not applicable to this, and all GPO procurements. However, the text of certain provisions of the FAR, as contained in the Code of Federal Regulations, are incorporated by specified reference in this solicitation. The Contractor should note that only those provisions of the Materials Management Acquisition Regulations (MMAR) which are specifically incorporated by reference into this solicitation are applicable.

I.2 Notice Listing Contract Clauses Incorporated by Reference

The following contract clauses pertinent to this section are hereby incorporated by reference in accordance with the MMAR clause at "52.252-2 CLAUSE INCORPORATED BY REFERENCE (FEB 1998)" in Section I of this contract. There are one or more solicitation provisions incorporated by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

Clauses incorporated by reference:

Article Number Reference Text 52.202-1 Definitions.

52.203-2 Certificate of Independent Price Determination (APR 1985)

52.203-3 Gratuities (APR 1984)

52.203-5 Covenant Against Contingent Fees (APR 1984)

52.203-6 Restrictions on Subcontractor Sales to the Government (JUL 1995)

52.203-7 Anti-Kickback (JUL 1995)

52.203-8 Cancellation, Rescission, and Recovery of Funds for Illegal or Improper Activity (JAN 1997)

52.203-11 Certification and disclosure regarding payments to influence certain federal transactions (SEP 2007)

52.204-5 Women-Owned Business (Other Than Small Business) (MAY 1999)

52.207-4 Economic Purchase Quantity—Supplies (AUG 1987)

52.209-6 Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or

Proposed for Debarment (JULY 1995)

52.212-1 Instructions to Offerors—Commercial Items (OCT 2000)

52.212-2 Evaluation—Commercial Items. (JAN 1999)

52.212-3 Offeror Representations and Certifications—Commercial Items. (JULY 2002)

52.214-34 Submission of Offers in the English Language. (APR 1991)

52.214-35 Submission of Offers in U.S. Currency (APR 1991)

52.215-8 Order of Precedence—Uniform Contract Format (OCT 1997)

52.216-18 Ordering (OCT 1995)

52.216-20 Definite Quantity (OCT 1995)

52.216-24 Limitation of Government Liability (APR 1984)

52.216-27 Single or One award (OCT 1995)

52.222-19 Child Labor—Cooperation with Authorities and Remedies (SEPT 2002)

52.222-21 Prohibition of Segregated Facilities (Feb 1999)

52.222-26 Equal Opportunity. (APR 2002)

52.232-1 Payments (APR 1984)

52.232-38 Submission of Electronic Funds Transfer Information with Offer (MAY 1999)

52.222-35 Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible

Veterans (DEC 2001)

52.222-36 Affirmative Action for Workers with Disabilities (JUNE 1998)

52.222-37 Veterans of the Vietnam Era, and Other Eligible Veterans (DEC 2001)

52.223-9 Estimate of Percentage of Recovered Material Content for EPA-Designated Products (AUG 2000)

52.223-9 Alternate I (Aug 2000)

52.242-12 Report of Shipment (REPSHIP) (JULY 1995)

52.242-15 Stop-Work Order (AUG 1989)

52.242-15 Stop work order - Alternate I (Apr 1984)

52.244-6 Subcontracts for Commercial Items. (MAY 2002)

52.246-2 Inspection of Supplies—Fixed-Price (AUG 1996)

52.246-16 Responsibility for Supplies (APR 1984)

52.249-2 Termination for Convenience of the Government (Fixed-Price).) (SEPT 1996)

52.249-8 Default (Fixed-Price Supply and Service). (APR 1984)

52.252-1 Solicitation Provisions Incorporated by Reference. (FEB 1998)

Clauses incorporated by full text

I.3 MMAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (FEB 2002)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance.

The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and (2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the

Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at MMAR 52.233-

1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at MMAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the

Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice. (1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, contract line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on

Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of persons to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the

Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—Central Contractor Registration, or 52.232-34, Payment by Electronic Funds Transfer— Other Than Central Contractor Registration), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon: (1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or (2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government’s convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the

Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor’s records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the

Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the

Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the

Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C.1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C.431 relating to officials not to benefit; 40 U.S.C. 327, et seq., Contract Work Hours and Safety Standards Act; 41 U.S.C. 51-58, Anti-Kickback Act of 1986;

41 U.S.C. 265 and 10 U.S.C. 2409 relating to whistleblower protections; 49 U.S.C. 40118, Fly American; and 41 U.S.C. 423 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, and Compliance with Laws Unique to

Government Contracts paragraphs of this clause.

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments.

(9) The specification.

(End of clause)

I.4 MMAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders -

Commercial Items (MAY 2002)

(a) The Contractor shall comply with the following MMAR clauses, which are incorporated in this contract by reference, to implement provisions of law or executive orders applicable to acquisitions of commercial items:

(1) 52.222-3, Convict Labor (E.O. 11755).

(2) 52.233-3, Protest after Award (31 U.S.C. 3553).

(b) The Contractor shall comply with the MMAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items or components:

X (1) 52.203-6, Restrictions on Subcontractor Sales to the Government, with Alternate I (41

U.S.C. 253g and 10 U.S.C. 2402).

X (2) 52.222-21, Prohibition of Segregated Facilities

(FebX 199(39)) 52.222-26, Equal Opportunity (E.O. 11246).

X (4) 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans

(38 U.S.C.4212)

X (5) 52.222-36, Affirmative Action for Workers with Disabilities (29 U.S.C. 793).

X (6) 52.222-37, Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible

Veterans (38 U.S.C.4212).

(7) 52.222-19, Child Labor-Cooperation with Authorities and Remedies.

(8)(i)52.223-9, Estimate of Percentage of Recovered Material Content for EPA-Designated Products (42 U.S.C.

6962(c)(3)(A)(ii)).

(ii) Alternate I of 52.223-9 (42 U.S.C. 6962(i)(2)(C)).

(9) 52.225-1, Buy American Act-Supplies (41U.S.C. 10a - 10d).

(10)(i) 52.225-3, Buy American Act-North American Free Trade Agreement-Israeli Trade Act (41 U.S.C. 10a- 10d, 19

U.S.C. 3301 note, 19 U.S.C. 2112 note).

(ii) Alternate I of 52.225-3.

(iii) Alternate II of 52.225-3.

(11) 52.225-5, Trade Agreements (19 U.S.C. 2501, et seq., 19 U.S.C.3301 note).

(12) 52.225-13, Restriction on Certain Foreign Purchases (E.O. 12722, 12724, 13059, 13067, 13121, and 13129).

(13) 52.225-15, Sanctioned European Union Country End Products (E.O. 12849).

(14) 52.225-16, Sanctioned European Union Country Services (E.O. 12849).

(15) 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration (31 U.S.C.

3332).

I.5 MMAR 52.216-22 Indefinite Quantity (OCT 1995)

(a) This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the

Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The

Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the "maximum." The Government shall order at least the quantity of supplies or services designated in the…