RFP_026-48_Technical_Proposal_Workbook_(Word).docx

City of Meriden Solicitation Number: RFP 026-48 Fresh Bakery Products

Attachment:

TECHNICAL PROPOSAL WORKBOOK

Meriden Public Schools City of Meriden Solicitation Number: RFP 026-48 Fresh Bakery Products

Instructions Proposer is to complete this Technical Proposal Workbook and submit it as their response to this RFP.

Proposer General Information Legal Company Name (Proposer to include response here)

Proposer Headquarters Address (Proposer to include response here)

Authorized Company Representative (Proposer to include response here)

Proposer Contact Information (Email and Phone) (Proposer to include response here)

If a Corporation, Where Incorporated (Proposer to include response here)

Company Website (Proposer to include response here)

Technical Proposal Proposer’s answers to the following questions will comprise the proposer’s official Technical Proposal response to this RFP. Information prepared by the proposer and submitted with their proposal may be incorporated into a final contract.

Proposers are reminded that the Cost Proposal Workbook is a separate document and must also be completed as part of the proposal.

Category 1: Qualifications, Experience, and Capacity (15.0 points)

1. Qualifications and Experience

a. Overall qualifications: Provide a general overview of your organization. Why is your organization uniquely qualified to partner with Meriden Public Schools for this scope of work? (2.5 points) (Proposer to include response here)

b. Years in business: Detail the number of years your organization has been in business. (1.5 points) (Proposer to include response here)

c. Current business: What percentage of your current business consists of the K-12 segment? (3.0 points) (Proposer to include response here)

2. Staffing, Capacity, and Oversight

a. Team overview: Describe the team that would work on this contract. Include a list of key team members and their expected availability throughout the contract period. Include any relevant licenses/certifications. (2.0 points) (Proposer to include response here)

3. References: Provide a list of all school districts in Connecticut that your company currently services and include a point of contact for each. Meriden Public Schools will select three schools to contact for references (2.0 points per reference). (6.0 points) (Proposer to include response here)

Category 2: Service Delivery Approach (25 Points)

1. Product Orders

a. Electronic capabilities: Describe your ordering system, including availability of nutritional information, product images, inventory levels, next delivery date, and delivery quantity. Include any training/demonstrations available. (3.0 points) (Proposer to include response here)

b. Order placement: Describe the method and timeline for order placement and ability to make changes. (2.0 points) (Proposer to include response here)

c. Order minimums: Indicate if a minimum order is required per site; if so, please state how much. (2.0 points) (Proposer to include response here)

d. Substitutions: Describe the process for notification and handling of shortages or substitutions. Provide contact information for the person handling these issues. (1.5 points) (Proposer to include response here)

e. Freshness: Indicate the average length of time between the baking of fresh products and delivery to locations. (3.0 points) (Proposer to include response here)

f. Reporting: Describe any reports available to the district, including usage/velocity reports and the information available to be included in these reports. (1.0 point) (Proposer to include response here)

2. Deliveries

a. Delivery schedule: Describe how your organization would approach logistics and communications with Meriden Public Schools if you could not meet the proposed delivery schedule. Include procedures to deliver to schools for holidays, half-days, and school closures due to inclement weather. (2.0 points) (Proposer to include response here)

b. Delivery surcharges: Is there a proposed fuel surcharge? If so, please include the amount. (4.0 points) (Proposer to include response here)

c. Product issues: Describe your organization’s plan to respond to concerns with deliveries, such as wrong or damaged products delivered. (1.5 points) (Proposer to include response here)

3. Invoices, Statements, and Payment

a. Prompt payment discounts: Does your organization offer prompt payment discounts? If so, what opportunities are available to Meriden Public Schools? (5.0 points) (Proposer to include response here) image1.png