RFP 02142024 Forest Park Building Inspection .docx

Request For Proposals

RFP NO. 021424

Building Inspections For City of Forest Park February 14, 2024

745 Forest Parkway, Forest Park, GA 30297 404-366-4720 Website Home Page: www.forestparkga.gov

February 14, 2024

ATTENTION INTERESTED PROPONENTS:

Your firm is hereby invited to submit to the City of Forest Park (the “City”), Procurement Division (“PD”), a Proposal for professional services. The proposal is for a Building Inspection Services for The City of Forest Park.

A Pre-Proposal Conference will be held on February 29, 2024 at 11:00 a.m., at City Hall Council Chambers located at 745 Forest Parkway, Forest Park, GA 30297. The purpose of the Pre-Proposal Conference is to provide proponents with detailed information regarding the project and to address questions and concerns. There will be representatives from the appropriate City Department available at the conference to discuss this project and to answer any questions. Proponents are urged to attend the Pre-Proposal Conference.

Proponents will be allowed to ask questions during the Pre-Proposal Conference. However, please note that oral answers to questions during the Pre-Proposal Conference are not authoritative. The last date to submit questions in writing is March 8, 2024 by 5:00 p.m.

Your response to this Request for Proposals must be submitted to designated staff of the Procurement Division at 745 Forest Parkway, Forest Park, GA 30297, no later than 2:00 p.m., EST, March 21, 2024.

**ABSOLUTELY NO PROPOSALS WILL BE ACCEPTED AFTER 2:00 P.M.**

Proposals will be publicly opened and read at 2:01 p.m. on the respective due date in the City Hall Council Chambers located at 745 Forest Parkway, Forest Park, GA 30297.

This RFP is being made available by electronic means. If accepted by such means, then the Proponent acknowledges and accepts full responsibility for monitoring the City’s website for any addenda to the RFP. In the event of a conflict between a version of the Proposal in the Proponent's possession and the version submitted to the PD, the version submitted to the PD shall govern.

You are required to email and confirm receipt of your business name, contact person, address, phone number, fax number and the project number to ageeter@forestparkga.gov or procurement@forestparkga.gov to be placed on the Plan Holders List. Failure to do so will prevent you from receiving any addenda that are issued.

The City reserves the right to cancel any and all solicitations and to accept or reject, in whole or in part, any and all proposals when it is for good cause and in its best interest.

Thank you for your interest in doing business with the City.

Sincerely, A. Girard Geeter Procurement Manager

Mission Statement

It is the mission of the City of Forest Park to enhance, strengthen, and grow our city by collaborating with our community to provide the highest level of service. Striving to be recognized as a diverse community that values and respects all members. We will strive to provide fair, professional, and courteous service through transparency and open communication. As we work to achieve this mission, we will have integrity beyond reproach while employing fiscal discipline and innovation. In this work there is no praise and raises for mediocrity.

TABLE OF CONTENTS

PART I: INFORMATION AND INSTRUCTIONS TO PROPONENTS

PART IV: EVALUATION OF PROPOSALS

PART V: REQUIRED SUBMITTAL FORMS

Attachment A: Local, Small Business, Diversity Program (LSBD Forms 1-6)

PART VI: ADDITIONAL FORMS WITH FINAL CONTRACT

Part I Information to Proponents

1. Services Being Procured: This Request for Proposals (“RFP”) from qualified proponents (“Proponent” or “Proponents”) by the City of Forest Park (the “City”), seeks to procure the services (“Services”) detailed in the Scope of Services.

2. Method of Source Selection: This procurement is being conducted in accordance with all applicable provisions of the City’s Code of Ordinances, including its Procurement Code, and the particular method of source selection for the services sought in this RFP is Code Section 3-1-16; Competitive Sealed Proposals. By submitting a Proposal concerning this procurement, a Proponent acknowledges that it is familiar with all laws applicable to this procurement, including, but not limited to, the City’s Code of Ordinances and Charter, which laws are incorporated into this RFP by reference. Each Proponent also agrees to participate and abide by all requested information and abide by all City Programs.

3. Minimum Qualifications:

3.1 A Joint Venture is optional for this RFP.

The responding firm should possess the following minimum qualifications that demonstrate its ability to provide the services listed in the Scope of Work and as needed by the City of Forest Park.

· Respondent should demonstrate that it has operated as a business performing building inspection services at least five (5) or more years and is knowledgeable of current State and National minimum standards.

· Respondent should demonstrate that the firm and associates is ICC Residential and Commercial Building Inspection certified in all trades such as plumbing, heating, air, electrical, mechanical, as well as the ability to inspect footings, foundations, concrete slabs, and framing. Provide proof of such certification for the last 3 years.

· Knowledge and capability to adhere to City of Forest Park Code of Ordinances

· Respondent should demonstrate that the firm and associates are currently certified by the American Society of Home Inspectors or similar national certifying agency for building inspectors and provide documentation of certification for the last three (3) years.

· The firm should provide proof of licensure, bonds, and insurance, and documentation that demonstrates it is duly authorized to conduct business in the State of Georgia.

· The firm and its associates should possess current membership/certification from the Building Officials Association of Georgia and provide documentation of certification for the last three (3) years.

· The respondent firm and its associates should demonstrate that it has at least three (3) years of certification/experience in inspecting Earthcraft, LEED, or other notable sustainability building practices and provide documentation of certification/experience.

4. No Offer by City; Firm Offer by Proponent: This procurement does not constitute an offer by City to enter into an agreement and cannot be accepted by any Proponent to form an agreement. This procurement is only an invitation for offers from interested Proponents and no offer shall bind City. A Proponent’s offer is a firm offer and may not be withdrawn except under the rules specified in City’s Code of Ordinances and other applicable law.

5. Proposal Deadline: Your response to this RFP must be received by the Procurement Division, no later than 2:00 P.M., ET on March 21, 2024. Any Proposal received after this time will not be considered and will not be accepted by the City. Proposals will be opened and the names of the proponents will be read aloud publicly.

6. Pre-Proposal Conference: Each Proponent is highly encouraged to attend the scheduled Pre-Proposal Conference. Each Proponent must be fully informed regarding all existing and expected conditions and matters which might affect the cost or performance of the Services. Any failure to fully investigate the job requirements shall not relieve any Proponent from the responsibility of evaluating the difficulty or cost of successfully performing the Services properly.

7. Procurement Questions; Prohibited Contacts: Any questions regarding this RFP should be submitted in writing to the City’s contact person as designated in the Technical Instructions on or before the date so designated. Questions received after the designated period will not be considered. Any response made by City will be provided in writing to all Proponents by addendum. It is the responsibility of each Proponent to obtain a copy of any addendum issued for this procurement by monitoring the City’s website at www.forestparkga.gov. No Proponent may rely on any verbal response to any question submitted concerning this RFP. All Proponents and representatives of any Proponent are strictly prohibited from contacting any other City employees or any third-party representatives of City on any matter having to do with this RFP. All communications by any Proponent concerning this RFP must be made to the City’s contact person, or any other City representatives designated by the Procurement Manager in writing.

8. Ownership of Proposals: Each Proposal submitted to the City will become the property of the City, without compensation to a Proponent, for the City’s use, in its discretion.

9. Georgia Open Records Act: Information provided to the City is subject to disclosure under the Georgia Open Records Act (“GORA”). Pursuant to O.C.G.A. § 50-18-72(a)(34), “[a]n entity submitting records containing trade secrets that wishes to keep such records confidential under this paragraph shall submit and attach to the records an affidavit affirmatively declaring that specific information in the records constitute trade secrets pursuant to Article 27 of Chapter 1 of Title 10 [O.C.G.A. § 10-1-760 et seq.]” (Form 13)

10. Insurance and/or Bonding Requirements: The Insurance and/or Bonding requirements for any Agreement that may be awarded pursuant to this RFP will be issued (i.e., payment and performance bonds). However, each proponent must include a copy of their liability accord insurance document with this proposal submittal.

11. Applicable Diversity Program: The City’s Diversity Program is applicable to this procurement. By submitting a Proposal in response to this procurement, each Proponent agrees to comply with such applicable Diversity Program.

12. Special Rules Applicable to Evaluation of Proposals: A Proponent may submit subcontractors/subconsultants or equipment manufacturers with their proposal they plan to use.. The City reserves the right to disapprove any proposed subcontractors whose technical or financial ability, resources or experience are deemed inadequate.

13. Examination of Proposal Documents:

13.1. Each Proponent is responsible for examining, with appropriate care, the complete RFP and all Addenda and for informing itself with respect to all conditions which might in any way affect the cost or the performance of any Services. Failure to do so will be at the sole risk of the Proponent, who is deemed to have included all costs for performance of the Services in its Proposal.

Each Proponent shall promptly notify the City in writing should the Proponent find discrepancies, errors, ambiguities or omissions in the Proposal Documents, or should their intent or meaning appear unclear or ambiguous, or should any other question arise relative to the RFP. Replies to such notices may be made in the form of an addendum to the RFP, which will be issued simultaneously to all potential Proponents who have obtained the RFP from City.

13.2. The City may, in accordance with applicable law, by addendum, modify any provision or part of the RFP at any time prior to the Proposal due date and time. The Proponent shall not rely on oral clarifications to the RFP unless they are confirmed in writing by the City in an issued addendum.

14. Oral Presentations and Demonstrations: All responsive Proponents may be required to make an oral presentation of their proposed solution to the City’s Evaluation Committee. The Key Personnel (or some group thereof) as identified in the Proponent’s proposal must be active participants in the oral presentation. The Proponent’s presentation should focus on an understanding of the capabilities of the proposed solution. The City will notify responsive proponents of the date, time and location for the presentation, and will supply an agenda or topics for discussion. The top three proponents based on the evaluator scores will be selected to move forward with a service contract. In the case of a tie, oral presentations will take place with the third ranked proponents for that third selection.

15. Cancellation of Solicitation: This solicitation may be cancelled in accordance with the City’s Code of Ordinances.

16. Disqualification of Proponents: Any of the following may be considered as sufficient for disqualification of a Proponent and the rejection of the Proposal:

17. Award of Agreement; Execution: If the City awards an Agreement pursuant to this procurement, the City will prepare and forward to the successful Proponent an Agreement for execution substantially in the form included in this RFP.

18. Illegal Immigration Reform and Enforcement Act: This RFP is subject to the Illegal Immigration Reform and Enforcement Act of 2011 (“IIREA” or “the Act”). IIREA was formerly known as the Georgia Security and Immigration Compliance Act or GSCIA. Pursuant to the Act, the Proponent must provide with its Proposal proof of its registration with and continuing and future participation in the E-Verify Program established by the United States Department of Homeland Security. A completed Contractor Affidavit (Form 2), set forth in Part 4; Illegal Immigration Reform and Enforcement Act Forms, must be submitted with the Proposal. Under state law, the City cannot consider any Proposal which does not include completed forms. Where the business structure of a Proponent is such that Proponent is required to obtain an Employer Identification Number (EIN) from the Internal Revenue Service, Proponent must complete the Contractor Affidavit (Form 2) on behalf of and provide a Federal Work Authorization User ID Number issued to, the Proponent itself. Where the business structure of a Proponent does not require it to obtain an EIN, each entity comprising Proponent must submit a separate Contractor Affidavit (Form 2). It is not the intent of this notice to provide detailed information or legal advice concerning the Act. All Proponents intending to do business with the City are responsible for independently apprising themselves of and complying with the requirements of the Act and assessing its effect on City procurements and their participation in those procurements. For additional information on the E-Verify program or to enroll in the program, go to: https://e-verify.uscis.gov/enroll. Additional information on completing and submitting the Contractor Affidavit (Form 2) precedes the Affidavit.

19. Multiple Awards: The City reserves, at its sole discretion, the option to award to multiple Proponents. Multiple awards may be made on the total Scope of Services or components of the Scope of Services.

20. Electronic Proposal Documents. This RFP is being made available to all Proponents by electronic means. By responding to this RFP, Proponent acknowledges and accepts full responsibility to ensure that it is responding to the correct form of RFP, including any addenda issued by the City's Department of Procurement. Proponent acknowledges and agrees that in the event of a conflict between the RFP in the Proponent's possession and the version maintained by the Procurement Division, the version maintained by the City's Department of Procurement shall govern. The RFP document is available for download at the City’s websites www.forestparkga.gov/rfps and www.bidnetdirect.com/georgia/cityofforestpark

21. Title VI Solicitation Notice. The City of Forest Park, in accordance with the provisions of and the Regulations, hereby notifies all bidders or offerors that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

Part II Technical Instructions, Qualifications and Scope

REQUEST FOR PROPOSALS

Introduction A. General Information- The City of Forest Park is located nine miles south of Atlanta and five miles east of Hartsfield-Jackson Atlanta International Airport. Forest Park is the largest city in Clayton County and centrally located in the northern part of the County. It is bordered on the west by I-75, to the north by the Mountain View/Conley areas and I-285, and to the southeast by Lake City and Morrow. Jonesboro, the county seat, is located directly south of Forest Park. Clayton County is included in the Atlanta Metropolitan Statistical Area and the ten county Atlanta Regional Commission (ARC). The city’s population is approximately 19,823.

B. The City of Forest Park, Georgia is requesting Competitive Sealed Proposals from qualified firms to provide building inspection services throughout the city that include inspecting buildings, signs, and other structures/sites in the process of construction, alteration, or repair to ensure compliance with applicable codes.

C. The initial term of this agreement will be for twelve months (12) months. The contract may be renewed for two (2) successive (1) year terms upon the same terms and conditions stated in the contract. The services shall commence after acknowledgement of receipt of the written notice to proceed.

1. Cover/Letter of Interest—Each proposal must have a Cover/Letter of Interest expressing the firm’s interest in being considered for the project and summarizing the qualifications and experience relevant to the scope. Include a statement regarding the consultant’s availability to dedicate time, personnel, and resources to this effort. The letter of interest must include a commitment to the availability of the Consultant, all key staff, and any subconsultants to provide specified services. In addition, the letter should include the company’s information including mane of company (include any DBA names); headquarters and parent company locations; and brief history of the company; Company’s mailing address, contact person, telephone number for primary contact person, and email address; and a principal or officer of the company authorized to execute contracts or other similar documents on the firm’s behalf must sign the letter.

2. Organization Structure—Provide an organizational chart that list key team and their titles and describe the position roles in the organization. In the event there is need to replace key team members during the term of any contract awarded, if any, the proponent must describe its back-up personnel, identify the individual(s) and role(s). Provide a resume for all staff to be used on the project. Submit a resume not exceeding two (2) pages for each person, organized as follows:

· Name and title

· Professional background

· Current and past relevant employment

· Education

· Certifications

· List of three (3) relevant projects, including client name, project description, project value, role of the individual, project completion date, reference contact name, phone number and e-mail address.

3. Management Plan—Provide information on how the firm plans to perform tasks and execute the work. A person must be designated as the principal contact for the tasks associated with the scope. Provide information on the experience of the principal contact person on similar projects and at least two references with contact information.

4. Quality Control Plan—The proponent must submit an executive level plan describing the management process the proponent will implement to ensure all work and services performed are of the highest quality. The approach should include a description of the proponent’s process as it pertains to equipment, methods, techniques, and procedures used to ensure accurate and comprehensive services. The proponent should describe its means and methods of reporting levels of service, etc. Describe the proponent’s corrective action plan. Describe how the proponent’s organizational structure supports this plan and clearly identify responsible and accountable parties. Describe what information you would expect the city to supply or be responsible for.

5. Experience & Past Performance—Please include information describing the firm’s experience that pertains to the discipline described in the scope of work for this RFP, including examples of similar work for municipalities. Provide a minimum of three (3) specific examples of relevant and similar experience of building inspections of a similar size, scope, and complexity. Include the municipality, contact person, address, phone number and email.

Submittal Requirements

Proposals submitted by facsimile or emails are not acceptable and will not be considered. One (1) three ring binder original signed proposal and three (3) duplicates should be tabbed, spiral bound either 81/2 x 11 or 11 x17 doubled sided, with page numbers and table of contents. Include one (1) digital PDF version on a USB thumb drive submitted in a sealed package with the name of the Firm and the RFP titled “Building Inspection Services,” clearly marked on the outside of the package. A separate sealed envelope titled “Cost Proposal of (firm Name)” shall be included within the larger sealed envelope.

Professional Fees In submitting a proposal for this project, the firm shall prepare and enclose In A Separate Envelope, a Total All-Inclusive Not to Exceed Maximum Price. The cost proposal is to contain all pricing information relative to performing the scope of work as described in the RFP. The total all-inclusive maximum not to exceed price is to contain all direct and indirect costs including all out- of-pocket expenses. Provide a budget (for information only) for each task for the entire scope of services. The cost proposal should be inclusive of all deliverables and expenses associated with building inspections as outlined in the scope of services.

Work Begins *A one-time only, non-mandatory locate/site visit is scheduled after the pre-bid conference. Representatives from the Planning & Community Development Department and Procurement Office will provide a brief overview of the scope of work covered by this RFP and answer any questions. All are to meet at Forest Park City Hall, 745 Forest Parkway after the pre-bid. No individual meetings or location visits will be scheduled or separate information provided to respondents (other than through written emailed questions and/or addenda) from the City of Forest Park or the Planning & Community Development Department. Please DO NOT call, as it is important and fair for all respondents to receive the same information at the same time. Please refer all questions to ageeter@forestparkga.gov.

The Proposal shall be delivered to the Forest Park City Hall by 2:00 p.m. local time on March 21, 2024, for a proposal to be considered. The proposal should be addressed as follows:

CITY OF FOREST PARK

ATTN: A. GIRARD GEETER, PROCUREMENT MANAGER

745 FOREST PARKWAY

FOREST PARK, GA 30297

ageeter@forestparkga.gov

Do not submit proposals to any other person or location by any other method.

SCOPE OF SERVICES

The selected firm shall perform services in a professional manner, using the degree of care and skill ordinarily exercised by and consistent with the standards of profession and practicing in the geographic location.

1. General Overview of Professional Services & Functions:

1. Professional Services to be provided is for Inspections Services for Building.

1. General functions shall include, but not be limited to, the following:

1. Coordination of plan review tracking, reporting, and interaction with applicable departments

1. Review of plans for compliance including verification of dimensional requirements

1. Identification of deficiencies by code section

1. Preparation and entry of comments and results in permitting software

1. Identification of missing information to request from applicant, if necessary, in coordination with the permit staff

1. Provide comments to management for review

1. Review of conclusions with management as needed

1. Contact with applicants as needed if requested by management

1. Coordination with plan reviewers of building and land development codes as needed

1. Being a resource for team members

1. Running reports from permitting software documenting reviews completed and duration time from applicable software

1. Provide support for roundtable discussions as needed

1. Services will eventually involve both electronically submitted plans and certifications and the traditional paper format. The proponent shall provide services remotely, no office space will be provided at the city. When necessary the city’s office location, conference room area may be used to meet with a property owner or his/her authorized agent to discuss inspections (i.e. plumbing, HVAC, electrical, etc.).

1. Respondent shall provide copies of all required certifications with the proposal.

Building Inspection Services:

The Building Inspector shall:

1. Conduct residential and commercial inspections of detailed drawings, design specifications, and construction plans for:

1. Structural

1. Electrical

1. Plumbing

1. HVAC

1. Perform a variety of administrative duties in support of inspection work that include:

1. Complete weekly log sheet

1. Prepare inspection files

1. Coordinate with the permitting staff to ensure building permits and trade permits are current and information is correct, and prepare any letters or other notifications as needed

1. Keep city staff informed of any state code and regulatory amendments related to building inspections

1. Make/return phone calls

1. Enter information collected into a database

1. Maintain all related records and files as required by local, state retention regulations

1. Communicate with building owners, contractors, developers, and the general public regarding codes, inspection procedures, and other issues pertaining to code/ordinances compliance services.

1. Meet the following qualification requirements:

1. Three (3) years of experience in building trades or construction or any equivalent combination of education, training and experience which provides the requisite knowledge, skills, and abilities for this role

1. High school diploma or GED

1. Possess and maintain ICC Residential and Commercial Building Inspections certification

1. Possess and maintain a valid Georgia driver’s license

1. Good verbal and written communication skills

1. Ability to work under pressure in high intensity environment

1. Knowledge and capability to adhere to City of Forest Park Code of Ordinances Evaluation Criteria Information Chart

Part IV Evaluation of Proposals

Evaluation Criteria

The selection of the consulting firm will be based upon the following items and point totals:

1. Management Plan (35 pts)

2. Experience and Past Performance (30 pts)

3. Organizational Structures and Resumes (15 pts)

4. Quality Control Plan (15)

5. Local, Small Business and diversity program (outreach plan) (5 pts) A minimum of three (3) firms will be interviewed by City staff based on the proposal submittals. Upon completion of these interviews, one firm will be selected based on their qualifications and fee.

The procedure for considering the priced proposal will be that a minimum of the top three (3) firms will be chosen based on the above qualifications-based criteria, excluding consideration of the fee proposal.

Upon selection of the top three (3) firms, the fee proposal for these firms shall be opened and summarized prior to interviews. Fee proposals for Consultants not shortlisted shall be returned unopened to the Consultant. No prospective proposer shall withdraw his proposal or fee for a period of sixty (60) days after the deadline for proposed submittals.

In making a proposal, the Consultant hereby certifies that the prospective proposer has reviewed this RFP and is familiar with all conditions contained therein.

The Evaluation Committee will review all proposals and make a recommendation to the City Council for approval.

The respondent selected for an award will not necessarily be the lowest bidder. Rather, the selection will be based upon the proposal that is responsive, responsible, and the most advantageous to the city, as determined by the city in its sole discretion. The city intends to award a contract, subject to the terms of this RFP, to the best overall valued firm. Firms will be prioritized based on experience and performance, current performance capability, fees, and other criteria as outlined in this document. The city anticipates that all firms will have a fair and reasonable opportunity to provide service.

The city reserves the right to add/delete/modify criteria or times, via an addendum, if it is in the city’s best interest, as determined by the city in its sole discretion.

Award Criteria Issuance of this RFP does not compel the city to award a contract. The city reserves the right to reject any or all proposals wholly or in part and to t waive any technicalities, informalities, or irregularities in any proposal at its sole option and discretion. The city reserves the right to request clarification or additional information. The city reserves the right to award a contract, to resolicit proposals, or to temporarily, or permanently abandon the procurement.

Ownership of Proposal All material submitted regarding this RFP becomes the property of the City of Forest Park and will only be returned to the Consultant at the City’s option. Responses may be reviewed by any person after the final award has been made. The City of Forest Park has the right to use any or all ideas presented in reply to this request. Dis-qualification of a Consultant does not eliminate this right.

Release of Claims, Liability, and Preparation Expenses Under no circumstances shall the city be responsible for any proposal preparation expenses, submission costs, or any other expenses, costs, or damages of whatever nature incurred as the result of a respondent’s participation in this RFP process. The respondent understands and agrees that it submits its proposal at its own risk and expense and releases the city from any claim for damages or other liability arising out of the RFP and award process.

Errors in Proposals The city shall not be liable for any errors in the respondent’s proposal. No modifications to the proposal shall be accepted from the respondent after the submittal date and time. The respondent is responsible for careful review of its entire proposal to ensure that all information is correct and complete. Respondents are responsible for all errors or omissions contained in their proposals.

Withdrawing Proposals Respondents may withdraw their proposal at any time prior to the submittal deadline by submitting a written request to the contacts for RFP inquiries indicated on the submittal guidelines page. The written request must be signed by an authorized representative of the respondent. The respondent may submit another proposal at any time prior to the submittal deadline. No proposal may be withdrawn after the submittal date and time without approval by the city. Such approval shall be based on the respondent’s submittal, in writing of reason acceptable to the city in its sole discretion.

Addendums The city reserves the right to issue an addendum to the RFP at any time for any reason. If any addenda are issued, such addenda shall be issued by the city prior to the time that proposals are received and shall be considered part of the RFP.

Responsible Prospers (Respondents) The city reserves the right to award project contracts only to responsible respondents. Responsible respondents are defined as firms that meet the requirement of this RFP and demonstrate the financial ability, resources, skills, capability, willingness, and business integrity necessary to perform the contract. The city’s determination of whether a respondent is a responsible respondent is at the city’s sole discretion.

Notification of Award If the city makes an award as a result of this RFP process, the city will deliver to the selected respondent a notice of selection. The resulting contract shall consist of, but not be limited to, the following:

1. The terms, conditions, specifications, and requirements of this RFP and its attachments

2. The addenda issued by the city pursuant to this RFP

3. All representations (including, but not limited to, representations as to performance and financial terms) made by the respondent in its proposal and during any meeting(s) with the city

4. Any mutually agreed upon written modifications to the terms, conditions, specifications, and requirements to this RFP or to the proposal.

Questions All questions or requested clarifications regarding tis RFP must be submitted in writing via e-mail prior to 5:00 p.m. on March 8, 2024. There will be no verbal answers or clarifications given either in person or via telephone, other than at the Site Visit. All answers, clarifications or explanations will be issued in an addendum document posted on the City of Forest Park Web Page-Business -Request for Proposals.

Address all questions or requests for clarifications to:

CITY OF FOREST PARK

ATTN: A. GIRARD GEETER, PROCUREMENT MANAGER

745 FOREST PARKWAY

FOREST PARK, GA 30297

AGEETER@FORESTPARKGA.GOV

Part IV

EVALUATION OF PROPOSAL

All Proposals will be evaluated in accordance with the City's Code of Ordinances and the criteria specified on the Percentage Evaluation Form and considering the information required to be submitted in each Proposal. An Evaluation Committee will review the Proposals in accordance with this RFP.

PART V

SUBMITTAL CHECKLIST

This table is included for Proponent's convenience and may be used to track the preparation and submittal of certain required information with its Proposal.

Item Required Proposal Submittal Check Sheet Check (v)

and Other Matters

(LSBD Forms 1-4)

FORM 1

BID SUBMITTAL LETTER

This Form Must Be Signed and Return with Bid or Bid will be Deemed Non-responsive.

RFP #

The undersigned, , hereby submits its qualification based bid to furnish all services, labor, materials, or equipment, delivered by the undersigned for the above referenced RFP to the City of Forest Park, Georgia.

The undersigned acknowledges and agrees that the bid submitted by the undersigned shall be binding upon the undersigned and that if City of Forest Park, Georgia, awards a contract to the undersigned, the bid made by the undersigned and delivered to City of Forest Park, Georgia herewith, together with such award, will constitute a legal, valid and binding contract between the undersigned and City of Forest Park, Georgia. The Contract created pursuant to the previous sentence shall incorporated the terms and conditions of the bid including, but not limited to, the bid Scope of Work, solicitation instructions and conditions, the contract provisions and the contractor’s proposal, all as described in the bid.

IN WITNESS WHEREOF, the undersigned has duly executed and delivered this RFP Submittal Letter this day of , .

By:______________________________________

Title:

Sworn to and subscribed before me the day of , .

Notary Public:

My Commission Expires:

[SEAL]

Required Submittal (FORM 2) Illegal Immigration Reform and Enforcement Act Forms (Page 1 of 3)

INSTRUCTIONS TO OFFERORS:

All Offerors must comply with the Illegal Immigration Reform and Enforcement Act, O.C.G.A §13-10-90, et seq. (IIREA). IIREA was formerly known as the Georgia Security and Immigration Compliance Act or GSICA. Offerors must familiarize themselves with IIREA and are solely responsible for ensuring compliance. Offerors must not rely on these instructions for that purpose. The instructions are offered only as a convenience to assist Offerors in complying with the requirements of the City’s procurement process and the terms of this solicitation document.

1. The attached Contractor Affidavit (Form 1) must be filled out COMPLETELY and submitted with the proposal/bid.

2. The Contractor Affidavit must contain an active Federal Work Authorization User ID Number, also known as an E-Verify Company ID Number or E-Verify Number, and Date of Authorization (mm/dd/yyyy). Please Note: The E-Verify Company ID Number is not a Tax ID Number, Social Security Number or formal contract number.

3. If the Offeror is a Joint Venture and the Joint Venture has an EIN, one Contractor Affidavit must be completed by the Joint Venture and it must include the E-Verify Company ID Number issued to the Joint Venture. Each business participating in the Joint Venture does not need to submit a separate Contractor Affidavit.

4. If the Offeror is a Joint Venture and the Joint Venture does not have an EIN, each business participating in the Joint Venture must complete and submit its own Contractor Affidavit. The Contractor Affidavit must include the participating business’s E-Verify Company ID Number.

5. All Contractor Affidavits must be executed by an authorized representative of the entity named in the Affidavit.

6. All Contractor Affidavits must be sworn, signed and dated in the physical presence of a notary public. The signature dates for both the authorized representative and notary public must be the same.

7. *Subcontractor and sub-subcontractor affidavits are not required at the time of proposal/bid submission but will be required at contract execution phase or in accordance with the timelines set forth in IIREA.

8. Offeror’s failure to comply with the above instructions may result in the Offeror being deemed non-responsive.

Required Submittal (FORM 2) Contractor Affidavit under O.C.G.A. § 13-10-91(b)(l) The undersigned contractor ("Contractor") executes this Affidavit to comply with O.C.G.A § 13-10-91 related to any contract to which Contractor is a party that is subject to O.C.G.A. § 13-10-91 and hereby verifies its compliance with O.C.G.A. § 13-10-91, attesting as follows: (a) the Contractor has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program; (b) the Contractor will continue to use the federal work authorization program throughout the contract period, including any renewal or extension thereof; (c) the Contractor will notify the public employer in the event the Contractor ceases to utilize the federal work authorization program during the contract period, including renewals or extensions thereof; (d) the Contractor understands that ceasing to utilize the federal work authorization program constitutes a material breach of Contract; (e) the Contractor will contract for the performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the Contractor with the information required by O.C.G.A. § 13-10-91(a), (b), and (c); (f) the Contractor acknowledges and agrees that this Affidavit shall be incorporated into any contract(s) subject to the provisions of O.C.G.A. § 13-10- 91 for the project listed below to which Contractor is a party after the date hereof without further action or consent by Contractor; and (g) Contractor acknowledges its responsibility to submit copies of any affidavits, drivers' licenses, and identification cards required pursuant to O.C.G.A. § 13-10-91 to the public employer within five business days of receipt.

Name of Contractor (Legal Name of Offeror) Name of Project/Solicitation Number

Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on ______, ___, 20__ in _________________ (City), ______(State).

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME

ON THIS THE ______ DAY OF ______________,20__.

NOTARY PUBLIC

My Commission Expires: _________________________________ *The signature dates for both the authorized representative and notary public must be the same.

Required Submittal (FORM 2b) Subcontractor Affidavit under O.C.G.A. § 13-10-91(b)(3) By executing this affidavit, the undersigned subcontractor verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm, or corporation which is engaged in the physical performance of services under a contract with (name of contractor) on behalf of (name of public employer) has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A § 13-10-91. Furthermore, the undersigned subcontractor will continue to use the federal work authorization program throughout the contract period and the undersigned subcontractor will contract for the physical performance of services in satisfaction of such contract only with sub-subcontractors who present an affidavit to the subcontractor with the information required by O.C.G.A. § 13-10-91(b). Additionally, the undersigned subcontractor will forward notice of the receipt of an affidavit from a sub-subcontractor to the contractor within five (5) business days of receipt. If the undersigned subcontractor receives notice that a sub-subcontractor has received an affidavit from any other contracted sub-subcontractor, the undersigned subcontractor must forward, within five business days of receipt, a copy of the notice to the contractor. Subcontractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number Date of Authorization (mm/dd/yyyy)

Name of Subcontractor (Legal Name) Name of Project/Solicitation Number

Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on ______, ___, 20__ in _____(City), ______(State).

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME

ON THIS THE ______ DAY OF ______________,20__.

NOTARY PUBLIC

My Commission Expires: _________________________________ *The signature dates for both the authorized representative and notary public must be the same.

Required Submittal (FORM 3) Contractor’s Statement of Legal Status and Financial Capability

For official and confidential use by the City of Forest Park, Georgia

Purpose/Instructions: The following information will be used by the City of Forest Park, Georgia in determining whether or not the identified Contractor has, in the opinion of the City of Forest Park, Georgia, the financial capability to successfully fulfill its obligations to the City.

If space on this form is inadequate for any requested information, please furnish on attached pages with a reference to the appropriate question number on this form.

A. Submission Information:

1. This Statement is being submitted as required by a FOREST PARK Solicitation:

2. This information is current as of (date): ____________________ _

B. Contractor Information

1. Official Company/Entity Name:________________________________________ (hereinafter “Contractor”)

2. Mailing Address:_______________________________________________ City/State/Zip: _______________________________________________

3. If at this address less than 1 year, prior address: ____________________ ___________________ City/State/Zip: ___________________________

4. Primary contact regarding this information:

5. Telephone Number: ____________________________________________

6. Email Address: _______________________________________________

C. Development Entity. The Development entity named above is:

· A sole proprietorship ─ Soc. Sec. # _____________

· A corporation ─ FID # ______________________________

· A nonprofit or charitable institution or corporation ─ FID #_________

· A partnership ________________ ─ FID # ________________

· A business association or a joint venture ─ FID #________________

· A limited liability company ─ FID # __________________________

· A Federal, State, or local government or instrumentality thereof

· Other / explain: _______________________________________

D. Date and State of Organization. If the Contractor is not an individual or a government agency or instrumentality:

1. Date of organization: ___________________

2. State of organization: _____________________

E. Contractor Principals. Names of owners, officers, directors, trustees, and principal representatives of the development entity

F. Contractor Affiliations. Is the Contractor a subsidiary or parent of or affiliated with, any other corporation or corporations or any other firm or firms?

□ Yes □ No If Yes, provide the following information:

Trustees/Representatives

Name Address

Name Address

If the Contractor is different than the parent corporation or firm, will the parent corporation or firm guarantee performance under this proposal?

· Yes □ No

G. Bankruptcy. Has the Contractor or the parent corporation (if any), or any subsidiary or affiliated corporation of the Contractor or said parent corporation, or any of the Contractor’s officers or principal members, shareholders or investors filed for bankruptcy, either voluntary or involuntary, within the past 10 years?

· Yes □ No If Yes, provide the following information:

H. Loan Defaults. Has the Contractor or the parent corporation (if any), or any subsidiary or affiliated corporation of the Contractor or said parent corporation, or any of the Contractor’s officers or principal members, shareholders or investors defaulted on a loan or other financial obligation? (attach additional sheets if needed)

· Yes □ No

If Yes, explain: ____________________________________________________

I. Criminal Litigation. Is the Contractor or the parent corporation (if any), or any subsidiary or affiliated corporation of the Contractor or said parent corporation, or any of the Contractor’s officers or principal members, shareholders or investors party to any past or pending criminal litigation?

· Yes □ No If Yes, provide the following information, and attach any additional information or explanation deemed necessary:

J. Civil Litigation. Is the Contractor or the parent corporation (if any), or any subsidiary or affiliated corporation of the Contractor or said parent corporation, or any of the Contractor’s officers or principal members, shareholders or investors party to any pending civil…