RFP-017-2841304-JC_-_On-Call_Rapid-Build_Structures_for_Emergency_Preparedness_(Addendum_#5_Revision).pdf

COUNTY OF ORANGE

COUNTY EXECUTIVE OFFICE - CPO

REQUEST FOR PROPOSAL (RFP)

FOR

RFP-017-2841304-JC - ON-CALL RAPID-BUILD STRUCTURES

FOR EMERGENCY PREPAREDNESS

RFP NO. RFP-017-2841304-JC

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/ocgov https://secure.procurenow.com/portal/%7bproject.government.code%7d

County of Orange RFP

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County of Orange

County Executive Office - CPO

Procurement and Contract Services

400 W. Civic Center Drive

Santa Ana, CA

92701

SCHEDULE OF ACTIVITIES

Release of RFP Solicitation June 3, 2026

Question Submission Deadline June 17, 2026, 2:00pm

RFP Submittal Closing August 26, 2026, 2:00pm

PROPOSALS MUST BE RECEIVED ON

OR BEFORE

Wednesday, August 26, 2026

2:00 pm

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SECTIONS

SECTION 1. INTRODUCTION AND INSTRUCTIONS TO RESPONDENTS

SECTION 2. PROTEST PROCEDURES

SECTION 3. SCOPE OF WORK

SECTION 4. SCORING CRITERIA

SECTION 5. COST PROPOSAL

SECTION 6. VENDOR RESPONSES

SECTION 7. OCLSB AND DVBE PREFERENCE POLICIES CERTIFICATION

REQUIREMENTS

Attachments:

A - RFP-017-2841304 - FINAL - Model Contract - On-Call Rapid Build

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SECTION 1. INTRODUCTION AND INSTRUCTIONS TO RESPONDENTS

1.1 INTRODUCTION

The County intends that the successful Respondent shall provide RFP-017-2841304-JC - On-Call

Rapid-Build Structures for Emergency Preparedness proposed in accordance with contract requirements set forth in the solicitation and Model Contract, including Attachments.

1.2 COUNTY HOLIDAYS DURING SOLICITATION PERIOD

During this solicitation period, the County Executive Office - CPO will be closed on the following County holidays - https://hrs.oc.gov/employee-relations/employee-resources

1.3 INSTRUCTIONS TO RESPONDENTS AND PROCEDURES FOR SUBMITTAL

A. Responses are to be uploaded via the County's eProcurement Portal at https://procurement.opengov.com/portal/ocgov. For assistance on uploading Response via County’s eProcurement Portal, please contact procurement-support@opengov.com or https://help.procurement.opengov.com/en/

B. Examine the Contract Documents and the site of the proposed work carefully before submitting a Response for the work contemplated. Investigate the conditions to be encountered, as to the character, quality, and quantities of work to be performed and materials to be furnished and as to the requirements of all Contract Documents.

The County has attempted to provide all information available. It is the responsibility of each Respondent to review, evaluate, and, where necessary, request any clarification prior to submission of a Response. If any person contemplating submitting a response to this

Request for Proposal (RFP) is in doubt as to the true meaning of any part of the solicitation documents attached hereto or finds discrepancies in or omissions from the specifications, they may submit a written request for clarification/interpretation to the County Deputy

Procurement Agent (DPA) via the County’s eProcurement Portal under the bid page for this solicitation.

If clarification or interpretation of this solicitation is considered necessary by County, an addendum shall be issued, and the information will be posted via the County’s eProcurement Portal. Any interpretation of, or correction to, this solicitation shall be issued by the DPA. It is the responsibility of each Respondent to periodically check the County’s eProcurement Portal to ensure that they have received and reviewed any and all addenda to this solicitation.

The County will not be responsible for any other explanations, corrections to, or interpretations of the documents, including any oral information. If an addendum is issued, Respondents must acknowledge the addendum via the County’s eProcurement Portal.

All questions or requests for interpretations must be received within this solicitation by Wednesday, June 17, 2026, before 2:00 pm. The DPA will provide all official communication concerning this solicitation. Any County response relevant to this https://hrs.oc.gov/employee-relations/employee-resources https://procurement.opengov.com/portal/ocgov https://procurement.opengov.com/portal/ocgov mailto:procurement-support@opengov.com https://help.procurement.opengov.com/en/

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017-2841304-JC Page 4 of 52 solicitation other than through or approved by the DPA is unauthorized and will be considered invalid.

C. Responses must be valid for a period of at least three hundred sixty-five (365) calendar days from the closing date and time of receipt. No Response may be withdrawn after the submission date.

D. Each Respondent must submit their response electronically via the County’s eProcurement

Portal.

E. All pages must be submitted on standard 8.5 x 11-inch paper, numbered and identified sequentially by section. Responses must be organized and indexed as outlined in the

Response Requirements Section. It is imperative that all Respondents comply, exactly and completely, with the instructions set forth herein. All responses to this solicitation shall be type written or word-processed (except where otherwise provided or noted), concise, straightforward, and must fully address each requirement and question. Although not as a substitute for a complete written response, additional material, such as technical documents, may be referenced in any response if the material is included in the same section as additional information.

F. Responses are not to be marked as confidential or proprietary. The County may refuse to consider any Responses so marked. All Responses and supporting documents will be subject to the provisions of the California Public Records Act (California Code

Government Code 7920.000 et seq.) (PRA) and will be disclosed or withheld in accordance therewith. The County shall not be liable in any way for disclosure of any such records.

Additionally, all Responses shall become the property of the County.

Respondents should not request that certain information be treated as exempt, and statements in the Responses should not be marked as confidential or proprietary. In the event that any information is marked as confidential or proprietary, as it may be absolutely necessary, Respondents have the sole responsibility of obtaining any applicable injunctive reliefs to prevent the disclosure of such confidential proprietary information in connection with any request made to County pursuant to PRA or a subpoena for disclosure of such information.

G. Each Respondent shall exercise reasonable care and diligence to avoid submitting a

Response that could result in a conflict of interest if Respondent were to be selected. This obligation shall apply to the Respondent, the Respondent’s employees, agents, and relatives, sub-contractors, and third parties associated with accomplishing work and services in response. In the event Respondent has done work for the County on this Project in the past or has reason to believe that a conflict of interest may exist for Respondent in

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017-2841304-JC Page 5 of 52 regard to this Project, Respondent should consult with its legal counsel prior to responding to this solicitation. Any Respondent who is found to have an actual conflict of interest may have its response rejected on that ground.

Respondent, its employees and/or consultants may be subject to the provisions of the

California Political Reform Act of 1974 (the “Act”), which (1) requires such persons to disclose any financial interest that may be materially affected by services provided under this Contract, (2) prohibits such persons from making, or participating in making, decisions that could reasonably affect such interest; and (3) may require the filing a Statement of

Economic Interest (Form 700).

If subject to the Act, Respondent shall conform to all requirements of the Act. Failure to do so shall constitute a material breach and is grounds for immediate termination of the

Contract by County. Respondent shall indemnify and hold harmless County for any and all claims for damages resulting from Respondent’s violation of this Section.

H. By submitting a response, the Respondent represents that it thoroughly examined the

County’s requirements, is familiar with the services required under this solicitation and is qualified and capable of providing the services to achieve the County’s objectives.

I. Each Respondent must submit its response in strict accordance with all requirements of this solicitation and compliance must be stated in the response. Deviations, clarifications and/or exceptions must be clearly identified and listed separately as alternative items on additional information section for the County’s consideration as specified in the

Response Requirements Section, “Statement of Compliance.”

Note: Allow sufficient time to upload all required files. The County’s eProcurement Portal will not allow any uploads after the due date and time specified herein, e.g., if Part 1 and 2 uploaded successfully at 1:58:38 P.M. and Part 3 is in progress of being uploaded at 2:00:01

P.M., Part 3 will not upload successfully.

J. Pre-contractual expenses are not to be included in the Cost Proposal, Attachment B, Pricing and Compensation. Pre-contractual expenses are defined as including, but not limited to, expenses incurred by the Respondent in: a) preparing the response to this solicitation; b) submitting that response to the County; c) negotiating with the County any matter related to the Respondent’s response; and d) any other expenses incurred by the Respondent prior to the date of award and execution, if any, of the Contract.

K. Any response may be construed as non-responsive and ineligible for consideration if it does not comply with the requirements of the solicitation, including but not limited to technical features, acknowledgment of receipt of addenda, and page number limits, etc. These are common causes for deeming a response non-responsive.

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L. Where two or more Respondents desire to submit a single response to this solicitation, they must do so on a prime/subcontractor basis rather than as a joint venture. The County intends to contract with a single firm that may subcontract with multiple firms (team) but not with multiple firms doing business as a joint venture.

M. County does not require and neither encourages nor discourages the use of lobbyists or other consultants for the purpose of securing business.

N. The County requires a valid D-U-N-S number prior to Contract Award. If needed, your company may obtain one at no cost at www.dnb.com. If you are unable to provide/obtain a D-U-N-S number, please indicate so in your submission response.

O. The County requires a valid UEI number and full registration prior to Contract

Award. Your company must obtain one at no cost at www.usfcr.com. If you are unable to provide/obtain a UEI number, please indicate so in your submission response.

P. Effective from the issuance date of this solicitation until a Contract is awarded or the solicitation is withdrawn, all individuals or entities responding—including their employees, agents, representatives, proposed partners, subcontractors, members, lobbyists, or attorneys (collectively "Respondents")—are prohibited from engaging in any direct or indirect communication with County personnel involved in the selection process, except with the designated Deputy Procurement Agent (DPA). Respondents may continue conducting business with the County on matters unrelated to this solicitation and may communicate with County staff, provided the solicitation is not discussed. Any attempt to engage in discussion regarding this solicitation with anyone other than the designated DPA will be presumed to create an unfair competitive advantage and may result in disqualification.

Q. After the closing date and time for receipt of Responses, evaluation, and if requested by the County, interviews will commence. Respondents who submit Responses most responsive to the County’s requirements may be asked to give a presentation of their response to County staff. The County makes no guarantee as to the number of Respondents selected for interviews. Selected Respondents should be prepared to make its presentation within five (5) business days after notification and be prepared to discuss all aspects of its response in detail, including technical questions regarding the response. Respondents shall not be allowed to alter or amend its response through the use of the presentation process.

1.4 MINIMUM QUALIFICATIONS/REQUIREMENTS

Respondent’s shall meet the following minimum requirements and qualifications to proceed to the evaluation process. Failure to have the ability to, upon County request, provide any of the items requested below may result in disqualification of your response. These qualifications must be maintained during the term of any resultant Contract.

http://www.dnb.com/ http://www.usfcr.com/

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A. Must have the ability to do business in Orange County, California;

B. Respondent must possess and maintain a valid and active California Contractor’s License issued by the Contractors State License Board (CSLB) at the time of proposal submission and throughout the term of the contract. The required classification for this project is a B – General Building

Contractor license, or other classification deemed appropriate by the CSLB to perform the work described in this solicitation. Respondent shall provide proof of licensure with its proposal.

C. Respondent must demonstrate experience within the last five (5) years designing, manufacturing, and installing Tensioned Membrane Aluminum Frame Structures (TMS) or similar modular emergency structures. This requirement shall be satisfied by the project descriptions submitted under Section 1 (Firm Background, Qualifications & Experience) of the proposal. Respondent shall provide descriptions of at least three (3) completed projects. Each description must include, at minimum: project name, scope of work, location, client name, and completion date. Project descriptions that omit any of these elements will be deemed non-responsive. At least one (1) of the three (3) projects must involve a public agency client (federal, state, or local government). For at least one (1) of the three (3) projects, Respondent shall provide a verifiable client contact (name, title, phone number, and email address) for County reference verification purposes.

D. Respondent shall certify that all primary structural components of the proposed system — including the aluminum frame system and membrane — are manufactured in the United States or Canada.

Respondent shall identify, by manufacturer name and country of origin, each primary structural component within its proposal. A signed certification letter on company letterhead shall be submitted as Exhibit I. Component manufacturer information shall also be reflected in the product specifications or cut sheets submitted under Section 3 (Quality/Effectiveness of Work Plan/Project

Approach). In the event of a conflict between the certification letter and submitted product specifications, the proposal may be deemed non-responsive.

E. Respondent must certify that the proposed structures comply with the International Building Code

(IBC) Chapter 31, Section 3102 – Membrane Structures, and the National Fire Protection

Association (NFPA) 701. Respondent shall submit compliance documentation as Exhibit II with its proposal. Acceptable documentation includes at least one (1) of the following: (a) a signed letter from a Licensed Professional Engineer certifying compliance with IBC Chapter 31, Section 3102 and NFPA 701; (b) current manufacturer product data sheets explicitly referencing IBC and NFPA

701 compliance; or (c) current third-party test reports demonstrating conformance. Self-prepared compliance summaries without supporting technical documentation will not be accepted.

Compliance documentation shall also be referenced in Section 3 (Quality/Effectiveness of Work

Plan/Project Approach) of the proposal.

F. Respondent must demonstrate the operational capability to manufacture, deliver, and install the proposed structure system within the required three (3) to six (6) week deployment timeframe.

Respondent shall submit a written deployment and logistics plan as Exhibit III with its proposal describing manufacturing lead times, available installation crews, transportation resources, and emergency surge capacity. The deployment and logistics plan shall clearly identify the

Respondent’s ability to support rapid deployment requirements under emergency response

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Plan/Project Approach) of the proposal.

1.5 EVALUATION PROCESS

Responses deemed to meet all minimum solicitation requirements will be scored based on the established evaluation criteria, and will be assigned points that measure the responsiveness to each identified criterion. The total number of points earned will be tallied for each response, based upon the Respondent(s) submitted written materials.

Responses shall be evaluated by an Evaluation Panel of job knowledge experts on the basis of the responsiveness to the requirements in this RFP. The County may request clarifications, or otherwise verify the contents of the response, including information about the Respondent, Contractors and sub-contractors.

The scoring is based on evaluation of the response as measured against the Scoring Criteria, which includes County of Orange Procurement Preference Policy, in accordance with Sections 1.8-103 and 4.3-112 of the 2024 County Contract Policy Manual (CPM). A copy of the 2024 CPM can be found at https://cpo.oc.gov/cpm. Responses will be evaluated from the most advantageous to the least advantageous to the County.

1.6 SELECTION/AWARD PROCEDURES

Upon the completion of the evaluation process, the Evaluation Committee will make a recommendation for an award to the County’s DPA. Final award determination shall be subject to reference checks and past performance.

The Model Contract contained herein this RFP is the Contract proposed for execution. It may be modified to incorporate negotiated items and other pertinent terms and conditions set forth in this

RFP, including special conditions and requirements and those added by addendum, necessary attachments and/or exhibits, and to reflect Respondent’s response and qualifications. Any additional exceptions to the terms and conditions made by any Respondent after submission of its response may result in its elimination from further consideration.

Exceptions to the terms and conditions of the Model Contract or the statements regarding

Respondent’s inability to comply with any of the provisions thereof are to be declared in the response to the RFP in VENDOR RESPONSES - Statement of Compliance.

Negotiations may or may not be conducted with the finalist(s); therefore, the response submitted should contain Respondent(s) most favorable terms and conditions, since the selection and award may be made without further discussion or need for clarification. Any additional exceptions to the terms and conditions made by any Respondent(s) after submission of its response may result in elimination from further consideration.

The County will enter into negotiations with the selected Respondent and award a contract upon completion of negotiation of fees and contract terms. The award may be subject to approval(s) by the County Board of Supervisors.

https://cpo.oc.gov/cpm

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If a satisfactory Contract cannot be negotiated in a timely manner, County, in its sole discretion, may terminate negotiations with the selected Respondent and begin negotiations with the next

Respondent.

1.7 RIGHTS RESERVED TO COUNTY

The County reserves the right to:

A. Make use of any information or ideas in the responses submitted.

B. Request response revisions and hold discussions and negotiations with any Respondent as necessary to serve the best interests of the County.

C. Seek publicly available information about the Respondents.

D. Conduct, or not to conduct, oral interviews and/or presentations with the highest-ranked

Respondent(s) and additional Respondents.

E. Waive, at its discretion, any procedural, non-material defects, irregularity, or informality, which

County deems correctable or otherwise not warranting rejection of the response that do not result in any unfair competitive advantage. Any waiver will not excuse a proponent from full compliance.

F. Verify and validate any information prior to Contract Award and during the entire term of the

Contract.

G. Negotiate the final Contract with any Respondent(s), including pricing/fee schedule, as necessary to serve the best interests of the County;

H. Withdraw or cancel in part or in its entirety this solicitation at any time without prior notice and furthermore makes no representations that any Contract will be awarded to any Respondent responding to this solicitation;

I. Award its total requirements to one Respondent or to apportion those requirements among two or more Respondents as the County may deem to be in its best interests;

J. Reject any response if it is conditional, incomplete or deviates significantly from the services requested in this solicitation; and/or

K. Request Best and Final Offer from any Respondent determined to be within the competitive range.

Unless requested by the County, late Best and Final Offers will not be accepted by the County for any reason. In addition, negotiations may or may not be conducted with Respondents.

L. Make multiple awards to Respondent(s) for services requested in this solicitation, at its sole discretion, to serve the best interests of the County.

M. Defer award of this Contract for a period of 180 days after the solicitation opening. During this period, Respondent shall guarantee the prices and terms quoted in their responses. The County and the responsive, responsible Respondent may mutually agree in writing to extend this deferral period.

Therefore, responses submitted shall contain the Respondent’s most favorable terms and conditions, since the selection and award may be made without discussion with any Respondent.

1.8 CONTRACTOR SCREENING

Throughout the term of this Contract, Contractor shall not be listed on any state or federal exclusionary rosters, listed below. County may screen Contractor on a monthly basis to ensure

Contractor is not listed on the exclusionary rosters, listed below. If Contractor or its employee(s)

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a. United States Department of Health and Human Services, Office of Inspector General

(OIG) List of Excluded Individuals & Entities (LEIE) (http://exclusions.oig.hhs.gov)

b. General Services Administration (GSA) System for Award Management (SAM)

Excluded Parties List (http://sam.gov)

c. State of California Department of Health Care Services Medi-Cal Suspended and Ineligible

Provider List (County Health Care Agency Internal Database)

1.9 CONTRACTOR SAFETY

Contractor shall comply with the County’s Safety and Loss Prevention Policy and Procedure#306

(“Contractor Safety Responsibilities”) and submit a copy of their Injury and Illness Prevention

Program (IIPP) and Contractor Safety-Activity Checklist to the County’s Project Manager prior to the start of any work performed under the Contract. Contractor will notify County Project Manager of any revisions to the Safety-Activity Checklist and will provide a new Safety-Activity Checklist upon County request. The IIPP shall comply with California Code of Regulations, Title 8, Section

1509 or 3203(whichever applies). Contractor shall submit other safety programs that pertain to the type of job that will be performed on site. County reserves the right to conduct inspections and audits as necessary for the purpose of evaluating any aspect of safety performance under this

Contract.

1.10 TITLE VI SOLICITATION NOTICE

The County of Orange, in accordance with the provisions of the Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 USC §§ 2000d to 2000d-4) and the Regulations, hereby notifies all

Respondents that it will affirmatively ensure that any contract entered into pursuant to this advertisement, will be afforded full and fair opportunity to submit response to this solicitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

1.11 DEPARTMENT OF THE TREASURY, INTERNAL REVENUE SERVICE FORM

W-9/W-8 REQUIREMENTS

Effective June 3, 2006, all Contractors, entering into a Contract with County, who are not already established in Countywide ERP System as an Auditor-Controller vendor, will be required to submit to County a federal Form W-9, or form W-8 for foreign vendors. County will inform

Contractor, at the time of award, if the Form W-9 or W-8 will be required.

In order to comply with this County requirement, within ten (10) days of notification of selection of award of Contract but prior to official award of Contract, the selected Contractor agrees to http://exclusions.oig.hhs.gov/ http://sam.gov/

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W-8.

1.12 LEVINE ACT REQUIREMENT

Effective January 1, 2023, all contractors entering into a contract with the County, will be required to submit the Campaign Contribution Disclosure Form for any contributions made on or after

January 1, 2023. In order to comply with this requirement, Respondent agrees to furnish the required Campaign Contribution Disclosure Information form as a required submittal with its response. Failure to include the form as required will render the response nonresponsive.

SECTION 2. PROTEST PROCEDURES

Any actual or prospective bidder or respondent who alleges an error or impropriety in the solicitation or award of a contract may submit a grievance or protest to Jessica Cortez at jessica.cortez@ceo.oc.gov, as set forth herein.

PROTEST PROCEDURES

All protests shall be typed under the protestor’s letterhead and submitted in accordance with the provisions stated herein. All protests shall include at a minimum the following information:

A. The name, address, and telephone number of the protestor;

B. The signature of the protestor or the protestor’s representative;

C. The solicitation or contract number;

D. A detailed statement of the legal and/or factual grounds for the protest; and, E. The form of relief requested.

Protest of Solicitation Specifications:

A. All protests related to solicitation specifications must be submitted to the Deputy

Procurement Agent (DPA), Jessica Cortez at jessica.cortez@ceo.oc.gov, no later than five (5) business days prior to the Closing Date of the solicitation. Protests received after the five (5) business-day deadline will not be considered by the County.

B. In the event the protest of specifications is denied, and the protestor wishes to continue in the solicitation process, the protestor must still submit a bid/response prior to the close of the solicitation in accordance with the solicitation submittal procedures provided in this solicitation.

Protest of Award of Contract:

A. Protests related to the award of a contract must be submitted to the Deputy Procurement

Agent, Jessica Cortez at jessica.cortez@ceo.oc.gov, no later than five (5) business days after the Notice of Solicitation Ranking Results is provided by the DPA.

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B. Protests relating to a proposed contract award received after the five (5) business day deadline will not be considered by the County.

C. If the five (5) business day period expires without the receipt of a protest, the department may move forward with the contract award or if necessary, file the item for approval by the Board of Supervisors.

Protest Process

A. In the event of a timely protest, the County shall not proceed with the solicitation or award of the contract until the DPA issues a decision on the protest.

B. Upon receipt of a timely protest, the DPA will, within ten (10) business days of receipt of the protest, issue a decision in writing which shall state the reasons for the actions taken.

C. The County may, after providing written justification, make the determination that an immediate award of the contract is necessary to protect the substantial interests of the

County. The award of a contract shall in no way compromise the protester’s right to the protest procedures outlined herein.

D. If the protestor disagrees with the decision of the DPA, the protestor may submit a written appeal to the County Procurement Officer requesting an appeal to the

Procurement Appeals Board, in accordance with the process stated below.

APPEALS PROCESS

A. If the protestor wishes to appeal the protest decision of the Deputy Procurement Agent, the protestor must submit, within three (3) business days from receipt of the Deputy

Procurement Agent’s decision, a written appeal to the Office of the County Procurement

Officer.

Written appeals must be sent by mail to the address below with a courtesy copy by email;

County of Orange/County Executive Office

County Procurement Office

400 W. Civic Center Drive, 5th Floor

Santa Ana, CA 92701

Attn: County Procurement Officer

CPOAppeals@ceo.oc.gov

B. Within fifteen (15) business days, the County Procurement Officer will review all materials in connection with the appeal, assess the merits of the protest and provide a written determination that shall contain his or her decision on whether the appeal shall be forwarded to the Procurement Appeals Board.

mailto:CPOAppeals@ocgov.com

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C. The decision of the County Procurement Officer on whether to allow the appeal to go forward will be final and there shall be no right to any administrative appeals of this decision.

SECTION 3. SCOPE OF WORK

3.1 GENERAL INFORMATION:

The County of Orange is comprised of 22 Departments and over 18,000 employees located throughout the County. The County’s core businesses are public safety, public works, construction management, public health, environmental protection, regional planning, public assistance, social services, and aviation.

3.2 SCOPE OF WORK

The County of Orange is comprised of 22 departments and over 18,000 employees located throughout the region. The County’s core services include public safety, public works, construction management, public health, environmental protection, regional planning, public assistance, social services, and aviation.

A. Introduction - The County requires the provision of rapid-build tensioned membrane aluminum frame structures (TMS) to support emergency preparedness, disaster response, and operational continuity. These structures shall serve as reliable, rapidly deployable facilities capable of supporting a range of critical functions, including emergency operations, temporary occupancy, staging, and other time-sensitive operational needs.

Services include the design, engineering, manufacture, delivery, and installation of fully operational, code-compliant modular structures that can be rapidly deployed and adapted to varying site conditions. Structures must be suitable for temporary or semi-permanent use and shall be designed to perform under extreme environmental conditions while maintaining structural integrity, safety, and functionality. The Contractor shall provide a complete turnkey solution, ensuring each structure is delivered, installed, and ready for immediate use with minimal site preparation and disruption. All work shall be performed in accordance with applicable codes, standards, and industry best practices.

B. General Requirement - The Contractor shall provide all labor, materials, equipment, supervision, engineering, transportation, and incidentals necessary to design, manufacture, deliver, and install TMS structures in accordance with this Statement of

Work. Services shall be provided on an as-needed basis and may include multiple projects at various County and participating agency locations. The Contractor shall ensure that all structures are fully operational, code-compliant, and suitable for their intended use upon completion. Work includes, but is not limited to:

1. Design and engineering

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2. Fabrication

3. Delivery and logistics

4. Site coordination

5. Installation and assembly

6. Training and documentation

C. All work shall comply with applicable federal, state, and local laws, regulations, and industry standards. The Contractor shall be responsible for delivering a complete and functional structure system and for coordinating all aspects of the work to ensure timely and successful project completion.

D. Contractor's Responsibilities - Contractor shall be solely responsible for:

1. Structural integrity of the system

2. Engineering certifications

3. Code compliance

4. Quality control

5. Safe installation practices

6. Protection of County property during installation

E. Design and Engineering Requirements

1. Engineering Documentation - Contractor shall provide:

a. Signed and stamped structural calculations prepared by a Professional Engineer licensed in the State of installation

b. Detailed engineered drawings

c. Foundation and anchoring details based on assumed soil conditions

d. Wind, snow, and seismic design calculations

2. Code Compliance - Structures shall comply with:

a. International Building Code (IBC), Chapter 31, Section 3102 - Membrane

Structures

b. Type IIB Construction classification

c. National Fire Protection Association (NFPA) 701

d. All applicable state and local building requirements

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• The Contractor shall obtain all required structural certifications.

Responsibility for permit procurement shall be clearly identified in the proposal.

F. Manufacturing Requirements

1. Structural System - Structure shall include:

a. Extruded aluminum frame system with bolted connections only (no welding structural membrane)

b. Non-combustible aluminum framework

c. Membrane meeting NFPA 701 requirements

d. Clear-span interior up to 200 feet (no interior columns)

e. Expandable module design capable of relocation and reconfiguration

2. Load Requirements - Structure shall be engineered to withstand:

a. 180 mph sustained wind loads

b. 230 pounds per square foot snow load

c. Applicable seismic loads per governing code

• The structure shall support a minimum 2 psf collateral load for utilities, including lighting, sprinkler systems, and mechanical systems, via an integrated interior track system.

3. Installation

a. Minimum R-30 insulation

b. Minimum 25% recycled content in insulation material

c. Airtight building envelope capable of maintaining positive or negative air pressure

4. Sustainability Requirements - The Contractor shall provide documentation demonstrating:

a. Minimum 45% post-industrial recycled aluminum content

b. Minimum 90% recyclability of aluminum substructure

c. Waste management practices during installation

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• If Leadership in Energy and Environmental Design (LEED) related attributes are claimed, documentation shall identify applicable LEED credit categories.

Formal LEED certifications is not required unless otherwise specified.

5. Warranties - Contractor shall provide:

a. Minimum 50-year pro-rated warranty on aluminum substructure

b. Minimum 25-year pro-rated warranty on membrane system

c. Written warranty documentation shall be provided prior to final acceptance.

G. Delivery and Logistics

1. Delivery timeline

a. Contractor shall coordinate delivery of all components to County designated sites.

b. Structures shall be available for shipment within three (3) to six (6) weeks from receipt of County-issued Purchase Order, unless otherwise agreed to in writing.

c. Contractor shall provide a confirmed delivery schedule within five (5) business days of receipt of order.

2. Delay Notification Requirement

a. If Contractor becomes aware of any condition that may delay manufacturing, shipment, or delivery beyond the committed schedule, the Contractor shall provide written notice to the County within forty-eight (48) hours of identifying such condition. The notification shall include:

i. Description of the cause of delay

ii. Anticipated duration of delay

iii. Mitigation plan to minimize schedule impact

iv. Revised delivery timeline o Failure to provide timely written notice may be considered non-performance.

3. Proposal Requirements (Delivery)

a. Contractor shall provide:

i. Manufacturing lead time

ii. Shipping orgin

iii. Estimated transit duration

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iv. Surge capacity for emergency response scenarios

H. Installation Requirements

1. Site Conditions - The County will identify site locations. The Contract shall:

a. Review site conditions prior to mobilization

b. Provide written site preparation requirements

c. Specify soil classification assumptions

d. Provide engineered anchoring details o Unless otherwise specified, the Contractor shall be responsible for installation of anchoring systems, including duckbill anchors or steel drift pins.

2. Assembly

a. Installation shall be performed by trained personnel

b. All structural connections shall be bolted

c. Structure shall be fully operational, weather-tight, and structurally certified upon completion

3. Safety

a. The Contactor shall comply with OSHA standards and all applicable safety regulations

4. Training and Documentation - The Contractor shall provide:

a. On-site training for County personnel covering assembly, maintenance, and disassembly

b. Comprehensive Operations and Maintenance Manual (digital format required)

c. As-built drawings

d. Engineering certification documentation

• Training shall be completed prior to final acceptance

5. Performance and Acceptance Criteria

a. The structure shall be considered accepted when:

i. Engineered drawings and calculations are approved

ii. Structure is fully installed and operational

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iii. Structure certification documentation is provided

iv. Weather-tight inspection is completed

v. Required training is delivered

vi. Warranty documentation is received

I. Failure to meet these requirements shall require corrective action at the

Contractor's expense.

I. Quality Assurance - The Contract shall:

1. Conduct quality checks during manufacturing and installation

2. Provide inspection documentation upon requrest

3. Correct defects identified during the warranty period within response times defined in the contract

J. Reporting and Communication

1. During manufacturing, delivery, and installation phases, the Contractor shall provide:

a. Weekly status reports

b. Immediate written notification of schedule delays exceeding 48 hours

c. Updated project schedule reflecting mitigation efforts

3.3 ADDITIONAL WORK CLAUSE FOR APPLICABLE SERVICE CONTRACTS:

A. Upon County request, Contractor shall submit supplemental proposals for Additional

Work not called for under the Scope of Work of this Contract. Contractor must obtain

County Project Manager’s written approval prior to commencing any additional work.

B. County reserves the right to obtain supplemental proposals from, and use, alternate sources for completion of the additional work and to utilize the data provided under this

Contract to obtain necessary services.

C. If County authorizes work by an alternate source, Contractor may be relieved of responsibilities pertaining to the equipment affected by the project while work is being performed and during the subsequent warranty period.

D. Contractor shall continue to provide services to all areas not affected by work provided by alternate sources.

E. Upon completion of any additional work, whether by Contractor or an alternative source, County’s Project Manager or designee and Contractor will inspect the finished product at no additional cost to County. Upon mutual acceptance of the additional work, Contractor

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3.4 MISCELLANEOUS CLAUSE:

A. Miscellaneous commodities may be obtained at County’s request. Contractor shall provide a written quote and obtain authorized County approval. Contractor under no circumstance shall provide any commodities without prior written authorized County approval.

Additional delivery locations may be added or deleted at any time with no penalty to

County. Miscellaneous item purchases shall not exceed $5,000.00, per item, including tax and other expenses, except when ordering the same items multiple times. Total order amount shall not exceed $25,000.00.

B. County may elect to accept substitute like commodities, commodities of equal or better quality and/or brand, costing equal or less than the original contracted commodities as set forth in this Contract with written authorized County approval. Substitute like commodities that cost more will require prior authorized approval from County before any substitution will take place.

SECTION 4. SCORING CRITERIA

Phase 1 - Written Response Scoring: 500 points maximum

Phase 2 - Presentation/Interview Scoring: 400 points maximum

Phase 3 - Cost Proposal: 100 points maximum

4.1 PHASE 1

No. Evaluation Criteria Scoring Method Weight (Points)

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1. Firm’s Background, Qualifications &

Experience

A. Company Background and Data

1. Include an overview of firm and brief description of the firm’s history including:

a. Length of time in business;

b. Services provided relevant to the RFP;

c. Describe the Respondent’s experience in performing work of a similar nature to that solicited in this RFP;

and

d. List certifications and/or affiliations that may be relevant to this RFP.

2. Provide the following information:

a. Name and title of person(s) authorized to bind the

Respondent;

b. Main office address; and

c. Telephone number

3. List any previous or current contracts with the County of

Orange within the last five (5) years. Include:

a. Agency/Department name, address and contact person;

b. Contract Number; and

c. Contract Amount

4. Provide a general description of the firm’s prime contractor (if applicable, subcontractor’s) financial condition and identify any conditions (e.g., bankruptcy, pending litigation, planned office closures, or impending

Points Based 125 (25% of Total)

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Respondent’s ability to complete the services.

B. Experience

1. Descriptions of at least three (3) recent similar projects that the firm has completed (public sector experience preferred).

a. Include project name, date, and location,

b. Include client name and describe the scope of work,

c. Describe any obstacles encountered and project outcome, and

d. Describe, including experience with successfully coordinating and maintaining project schedules while staying on budget.

2. Describe experience delivering

Tensioned Membrane Structures

(TMS) or comparable modular emergency structures.

3. Detail your experience meeting federal, state, and local building codes, including IBC Chapter 31

Section 3102.

4. Describe experience working with public sector agencies or emergency management departments.

5. Describe experience with

LEED-certified or energy-efficient shelter projects. What certifications do your products or team members hold?

6. Describe experience with permanent and temporary installations in remote or

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7. Describe additional relevant information concerning the services offered in this RFP that it considers important in evaluating its services.

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2. Key Personnel/Proposed Staffing

A. Assigned personnel must have a minimum of five (5) years of expertise and experience with emphasis on the public sector with depth and breadth of services available.

B. Describe the Respondent’s team that is being proposed for the project. In particular, please describe how the proposed team will be organized to provide the requested scope of services. Provide a brief background of each team member’s experience and the roles and responsibilities they will play in the project.

C. Team organization including an identification of the lead Contractor, project manager, and key personnel who will be working on the project.

An organizational chart and description of the project team may be included. Key members of the project team should be included in the organizational chart.

D. Clearly identify the prime contractor and any sub-contractors or sub-consultants, if relevant, and the general roles of each on the project.

E. A statement of qualifications for all team members including resumes and educational background. One-page resumes of all key personnel should be provided (one page per person).

The office locations of each team member should be specified on the resumes. The submittal should, as a part of the information provided for subcontractors, include the names, locations, and general roles of the project team members.

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3. Quality/Effectiveness of Work Plan/Project

Approach

A. Provide an outline, detailed description of the process, and a comprehensive timeline for accomplishing the services outlined in the Scope of Work.

B. The Respondent should document a clear understanding of the scope of services.

C. The Respondent should describe the current challenges and opportunities specific and how your company is best suited to assist the County in facing those challenges and opportunities.

D. Describe your approach to quality assurance, safety, and compliance with applicable codes and environmental standards.

E. Explain how your structure meets the following performance criteria: 180 mph wind resistance, 230 lbs/sf snow load, LEED/sustainability, and seismic stability.

F. What contingency measures are in place in case of delays or unexpected site conditions?

G. Describe how your how your product meets or exceeds the technical requirements outlined in the Scope of

Work (e.g., installation, anchoring, solar readiness).

H. An explanation of how the

Respondent will adhere to the scope of work narrative including an explanation of the following:

1. An indication of your understanding of the project.

Other factors that may be relevant to the requested services.

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4. Organization/Completeness of Response

A. Response demonstrates understanding of project and objectives as it relates to the scope of work.

B. Response demonstrates requirements are addressed and adhered to.

C. Response is complete, comprehensive, and well-organized.

Points Based 100 (20% of Total)

5. Compliance with the County Model

Contract

*Note: Respondents submitting exceptions to the County Model Contract of this RFP, will receive a score of “0” for this criterion.

Points Based 25 (5% of Total)

4.2 PHASE 2

No. Evaluation Criteria Scoring Method Weight (Points)

1. Presentation/Interview Scoring Format: 400 points maximum:

County reserves the right to conduct, or to not conduct, oral interviews and/or presentations with the highest-scored Respondent(s).