RFP 007-2025 TRAVIS ROAD GRAVEL APPROACH PAVING.pdf

Request for Proposal

TRAVIS ROAD GRAVEL APPROACH PAVING

RFP No. 007-2025

Due: Tuesday, May 13, 2025 2.30 p.m. Eastern Time Proposals must be submitted through the BidNet/MITN website www.mitn.info.

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Company

Street address

City

State, Zip Code

Phone

Company Website

PROPOSAL REQUIREMENTS

The Board of Road Commissioners for Oakland County invites you to submit a proposal for Travis Road Gravel Approach Paving as shown per drawing and scope of work.

Proposals will be accepted until Tuesday, May 13, 2025, at 2.30 p.m. Eastern Time (ET).

Site Visit/Job Walk Upon bid selection, a site visit will be required to coordinate scheduling.

Communication All communication and inquiries concerning this proposal shall be made in writing to the purchasing agent. Deadline for all written communication shall be end of business day, Tuesday, May 6, 2025. Any response will be in the form of an on-line addendum which shall be acknowledged by prospective bidders.

Purchasing Agent:

Tracy McDonald 248-858-4796 purchasing@rcoc.org

Proposals shall include all the requirements listed and shall list unit costs per major component as indicated on the OFFER.

Contract Award The contract will be awarded to the proposal who has submitted the best solution to the requirements. Prospective bidders shall provide a brief written narrative pertaining to their workplan, which shall include a timeline for completion. RCOC reserves the right to determine the best solution based on qualifications and responsiveness to the solicitation.

http://www.mitn.info/ mailto:purchasing@rcoc.org

Proposal Rejection RCOC reserves the right to reject any and all proposals or any part thereof. Any incomplete proposal and any proposal in which prices are obvious errors may be rejected. A non-conforming response to the specifications or terms and conditions will be considered non-responsive and may be rejected.

Incurred costs for bidding

RCOC shall not be responsible for costs incurred in the preparation and presentation of this proposal.

Financial disclosure requirements RCOC requires that each bidder be financially capable of carrying out the terms of the contract.

Bidders may be required to submit a copy of a recent financial statement or annual report. Such requests will be made in writing.

Intent & Scope of Work RCOC is seeking a written proposal for this scope of work and total lump-sum price, for providing all the labor, equipment and materials for gravel approach paving on Travis Road as specified in the attached drawings and specifications.

The project consists of the following specifications:

• Estimated quantities are as follows:

o 128 tons of 4E3 HMA o 95 feet of B2 spill in curb and gutter

• Upon bid selection, a site visit will be required to coordinate scheduling.

• Please see the attached drawing for reference only.

• RCOC will be doing all grade work and prepping the areas for asphalt and the curb and gutter.

• Contractor will need to set curb and gutter forms, place the curb and then pave the asphalt in 2 equal lifts of 2 inches compacted.

• Contractor will need to provide their own flagging and traffic control for all operations they are completing.

Project Manager Successful bidder shall provide a project manager who is solely responsible for managing day to day operations, sub-contractor oversight, and communication channels with RCOC. The project manager shall be available via phone, text, and email 24 hours a day, with all contact information included in proposal.

Successful bidder will be responsible for coordinating all MISSDIG requests, if required.

Working Hours Work should not take place prior to 7:00 am.

Safety The contractor shall perform all work in accordance with the latest General Rules and Regulations for the Construction Industry, as promulgated by the State Construction Safety Commission. Any work occurring higher than five (5) feet above ground will require personnel to utilize appropriate personal protective equipment such as harnesses, lanyards, safety glasses and hard hats. All personnel operating a lifting device shall be trained in safety and operation and carry a company authorized permit documenting training on utilized device.

Payment Payment shall be made upon completion of the job in one lump sum payment.

Payment shall be approximately thirty (30) days after invoice, considering all requirements as listed herein are met. Invoice shall be sent to:

ROAD COMMISSION FOR OAKLAND COUNTY ATTN:

HIGHWAY MAINTENANCE DEPARTMENT

2420 PONTIAC LAKE ROAD

WATERFORD, MICHIGAN 48328

Insurance Successful bidders shall file with the Road Commission for Oakland County Board, copies of completed certificates of insurance as evidence that adequate insurance is carried and continuously maintain such insurance during the life of the contract. Insurance coverage shall be provided in accordance with the following:

1 .Comprehensive General Liability and Auto Liability

Including coverage for owned, hired, and non-owned vehicles and Michigan no-fault coverage (PIP)

2. Bodily Injury and Property Damage:

The minimum limits of bodily injury liability and property damage liability shall be: $1,000,000/per person or occurrence/aggregate

OR Combined single limit: Bodily injury and property damage liability shall be $1,000,000 per occurrence/aggregate. Such insurance shall include broad form contractual liability.

3. Products Liability/Completed Operation

$1,000,000/ occurrence/aggregate

Worker’s Compensation Insurance – Bodily Injury – Statutory

Employer’s Liability -- $500,000/person

The successful bidders shall not cancel, reduce, or non-renew the coverage of any insurance required by this section without 30 days prior written notice to the Board. All insurance provided in accordance with this section shall include an endorsement whereby the insurer shall agree to notify the Board immediately of non-renewal or any reduction or cancellation of any coverage.

The successful bidder shall obtain owner’s protective liability insurance with the Road Commission for Oakland County as the named insured.

The successful Bidder agrees to save harmless, indemnify, represent and defend the Board, its officers, agents and employees against any and all claims for personal injury, property damage, or any other claims of whatsoever nature arising out of or related to the performance or non-performance of the work by the Bidder, the Bidder’s employees, agents and subcontractors.

RCOC must be listed as additional insured on General Liability and Auto Liability.

The successful bidder shall require subcontractors maintain insurance as stated above. All insurance shall be carried with insurance companies authorized to do business in the State of Michigan and acceptable to the RCOC. Alternate acceptable insurance may be approved by RCOC.

OFFER

Travis Road Gravel Approach Paving RFP No. 007-2025

The undersigned is authorized to represent the corporations participating in the submission of this proposal, has reviewed and approved pricing, and commits to meeting all aspects of the proposal specifications, terms and conditions.

This is a Lump Sum Project, which shall include unit costs as indicated. The Contractor shall deliver to the

RCOC a complete functioning finished product, usable for the purpose intended as described in this request for proposal dated April 24, 2025. Such Lump Sum pricing shall include all supervision, labor, equipment, materials, utilities, insurance, bonds and all other items, which are not indicated as by RCOC.

Travis Road Gravel Approach Paving RFP No. 007-2025

Lump Sum Pricing $ ______________________

The undersigned is authorized to represent the corporations participating in the submission of this proposal, has reviewed and approved pricing, and commits to meeting all aspects of the proposal specifications, terms and conditions.

Company Name:

Address:

City, State, Zip:

Telephone:

E-mail:

Name & Title:

PLEASE PRINT

Original Signature:

ROAD COMMISSION FOR OAKLAND COUNTY

TERMS AND CONDITIONS

Specification Deviation: Any deviation from this specification MUST be noted in detail and submitted in writing.

Completed specifications should be attached for any substitutions offered. The absence of a specification deviation statement and accompanying specification will hold the solicitor strictly accountable to the specifications as written herein. Failure to submit this document of specification deviation, if applicable, shall be grounds for rejection of the item when offered for delivery. If specifications or descriptive papers are submitted with bids or proposals, the solicitor’s name should be clearly shown on each document. The RCOC retains the right to determine the equivalency of any product or service.

Quantities: The RCOC requests purchase prices for the items identified in this solicitation, and in accordance with the specifications provided. The quantities provided may be given as a guideline only for the purpose of quote preparation. These quantities shall not be construed as the total number of purchases for the contract. This estimated figure may increase and/or decrease throughout the term. No guarantee is expressed or implied as to the total quantity of items to be purchased under this contract. The RCOC reserves the right to add or delete like or related items at any time during the term of this contract. The additions or deletions shall be incorporated into the contract in the form of an addendum.

Evaluation: It is RCOC's intent to award the contract to one supplier; however, RCOC reserves the right to award to multiple suppliers if RCOC, at its sole discretion, deems such action to be to the best interest of the public we serve. Contract award will be made to the lowest responsive/responsible supplier meeting all specifications.

Fiscal Funding: Funding of this contract is dependent on budget appropriations set each fiscal year. If necessary funds to continue with the specified equipment and services are not allocated by RCOC's Board, this contract shall be terminated at the expiration of the appropriated funds.

Delivery and Receipt of Goods: Accessibility for delivery purposes shall be between the hours of 7:30 a.m. and 2:30 p.m. Monday through Friday, with exception of RCOC observed holidays. All deliveries shall be received acceptance “subject to inspection”. All goods must be tailgate delivered.

F.O.B. Destination Freight Prepaid: Title passes to the RCOC when goods are delivered to an RCOC location.

The supplier shall pay all freight charges, owns the goods during transit and files claims, if any.

Performance: The supplier agrees to deliver all items meeting specifications, brand, and part number in good condition, on the dates established. For blanket orders, failure to comply with the above performance standards in excess of 5% may result in the cancellation of the order.

Hold Harmless: The supplier agrees to save harmless, indemnify, represent, and defend the RCOC Board, its officers, agents, and employees against any and all claims of whatsoever nature arising out of, or related to, the performance or non-performance of the work by the supplier, the supplier’s employees, or agents.

MIOSHA Regulations: All equipment, machinery, tools and vehicles must meet all MIOSHA standards to be considered.

Compliance with Applicable Laws and Regulations: The supplier specifically agrees to comply with any and all applicable State, Federal, and Local statutes, ordinances, and regulations, and with RCOC regulations during performance of the services and will require compliance of all subcontractors. Additionally, the supplier shall comply with the following: In accordance with Michigan 1976 PA 453, the supplier hereto agrees not to discriminate against an employee or applicant for employment with respect to hire, tenure, terms, conditions or privileges of employment, because of race, color, religion, national origin, age, sex, height, weight or marital status. Further, in accordance with Michigan 1976 PA No. 220, as amended, the parties hereby agree not to discriminate against an employee or applicant for employment with respect to hire, tenure, terms, conditions or privileges of employment, or a matter directly or indirectly related to employment, because of a disability that is unrelated to the individual's ability to perform the duties of a particular job or position. The supplier further agrees that it will require all subcontractors for this project comply with this provision.

Taxes: The RCOC, a government agency, is eligible for government pricing schedules and is tax exempt.

Payment: Payment shall be approximately 30 days after receipt of goods and correct invoice and all specifications herein being met. The purchase order number must appear on all invoices.

Termination for Convenience RCOC may terminate this contract at any time for any reason by giving at least thirty (30) days’ notice in writing to the supplier. If the agreement is terminated by RCOC, the supplier will be paid for all outstanding invoices as of the date of termination.