RFP _0061 DHS Batting Cage.pdf

PURCHASING DEPARTMENT

REQUEST FOR PROPOSAL

FOR

DHS BATTING CAGE

2026-2027 DALTON PUBLIC SCHOOLS

RFP NUMBER (#0061 DHS BATTING CAGE)

ISSUED August 19, 2026

Proposal Opening: September 9, 2026 - 11 a.m.

Invitation to RFP

To: All Vendors

Dalton Public Schools invites you to provide proposals for Batting Cage as described in this Request for proposals. Request For Proposal (RFP) prices quoted shall remain effective until December 31, 2026. The prices in this RFP supersede any other quote given to Dalton Public Schools to date on the same items.

Responses to this RFP shall be submitted in a sealed envelope marked “RFP No. 0061 DHS

BATTING CAGE.” Proposals may be mailed or delivered to Dalton Public Schools, Maintenance and Operations Building, 412 S. Hamilton St., P.O. Box 1408, Dalton, Georgia 30722-1408 or hand delivered to the Maintenance & Operations Department before RFP opening time.

Proposals will be opened at the Maintenance and Operations Building Conference Room located at

412 S. Hamilton St., P.O. Box 1408, Dalton, Georgia 30722-1408 on September 9, 2026, at 11 a.m.

Vendors are required to use the enclosed specifications forms. They are instructed to read carefully all items, conditions and specifications in this letter and the attached pages before completing their

RFP.

Dalton Public Schools reserves the right to accept or reject any and all proposals, and to waive any irregularity in RFPs received to award the entire RFP to one vendor or to make awards by groups or line items, whichever is in the best interest of the school district.

Any questions concerning this RFP may be forwarded to:

rusty.lount@dalton.k12.ga.us or kevin.bruce@dalton.k12.ga

Your interest and participation are solicited and appreciated.

Sincerely, Rusty Lount

Rusty Lount

Director of Operations

Dalton Public Schools mailto:rusty.lount@dalton.k12.ga.us mailto:kevin.bruce@dalton.k12.ga

General Terms and Conditions

1. RFPs should be mailed in ample time to assure delivery before the RFP opening date and time:

Mail To: Dalton Public Schools

Attn: Rusty Lount

412 S. Hamilton St

Dalton Ga 30720

2. RFPs may be hand delivered to the Dalton Public Schools’ Maintenance Department, 412 S.

Hamilton St, Dalton Ga, prior to RFP opening time.

3. RFPs must be on the specifications forms provided within this request for proposal, sealed within an envelope marked as shown in the cover letter.

4. No awards of any kind are made at the time of the RFP opening. A copy of the RFP tabulations and/or the awards will be available upon request after the RFP has been awarded.

5. Vendor is responsible for the removal from the location of any and all waste materials or other debris from the delivery, assembly, and installation of items received and all cost associated with the disposal of the debris.

6. All Vendor(s) MUST meet trucks to receive shipment. Dalton Public Schools personnel will not meet carrier to receive delivery.

7. RFPs submitted must include any and all freight and handling cost. Dalton Public Schools will pay no additional charges.

8. The vendor’s and manufacturer’s representatives responsibilities to Dalton Public Schools include, but are not limited to, handling any problems with products supplied and any necessary instruction on use and upkeep.

9. When an article of particular make or trade name is specified, it is meant to establish a quality standard and is not intended to eliminate competing articles of equal quality. Contractors are at liberty to quote on substitutions provided complete specifications are included with the RFP. Vendor is also required to describe all exceptions to our specifications and include a color photo. We need the URL for the manufacturer website for the product listed. If no substitutions are indicated, it will be assumed the quotations are based on our specifications. DPS reserves the right to accept a higher RFP on items where the need to “match existing items previously purchased” exists and the lower

Contractor does not meet RFP specifications.

10. Samples may be requested for comparison purposes. Samples, when required, must be furnished free of expense to Dalton Public Schools. If there is a sample of the item within 30 miles that can be viewed please let us know.

11. Time of delivery is a part of this consideration and must be stated in definite terms and must be adhered to completely. Delivery must be complete on or before the specified date. Items will not need to be received on site before Sept 15, 2026.

12. No partial payment will be made. The total amount of each purchase order will be paid only after the complete order has been received in good condition. The final inspection and approval must be made by an authorized representative of Dalton Public Schools.

13. The vendor, by submitting a RFP, certifies that to the best of their knowledge, neither they nor any of their suppliers discriminate against any employee or applicant for employment because of any protected class as defined by federal Equal Employment Opportunity regulations.

14. Dalton Public Schools has the right to award the entire RFP to one vendor or to separate the

RFP and order by line item. Dalton Public School reserves the right to order additional quantities or reduce quantity amounts as need to meet the school’s needs. Dalton Public

Schools reserves the right to reject any or all RFPs to best meet the interests of the school district.

CONTRACTOR’S DECLARATION

The contractor understands, agrees and warrants:

1. That the contractor has carefully read and fully understands the full scope of the specifications. That the contractor has the capability to successfully undertake and complete the responsibilities and obligations in said specifications.

2. That the vendor must have general liability policy, proof of workers’ compensation on all workers, and proof of vehicle insurance that covers all vehicles on school property. Proof of all insurances must be included in the RFP.

3. That this RFP may be withdrawn by requesting such withdrawal in writing at any time prior to September 9th, 2026, at 9:00 AM, but may not be withdrawn after such date and time.

4. That Dalton Public Schools reserves the right to reject any or all RFPs and to accept that

RFP or portions of the RFP which will, in its opinion, best serve the public interest. Dalton

Public Schools reserves the right to waive any technicalities and formalities in the RFP and

RFP process.

5. That by submission of this RFP the contractor acknowledges that Dalton Public Schools has the right to make any inquiry or investigation it deems appropriate to substantiate or supplement information supplied by the contractor.

If a partnership, a general partner must sign.

If a corporation, the authorized corporate officer(s) must sign, and the corporate seal must be affixed to this RFP.

CONTRACTOR:

Name Title

Signature Date

AFFIX CORPORATE SEAL (If Applicable)

CERTIFICATE OF NON-DISCRIMINATION

In connection with the performance of work under this contract, the contractor agrees as follows:

The Contractor agrees not to discriminate against any employee or applicant for employment because of race, creed, color, sex, national origin, ancestry or disability. The vendor shall take affirmative action to ensure that employees are treated without regard to their race, creed, color, sex, national origin, ancestry or disability. Such action shall include, but not be limited to the following:

employment, upgrading, demotion, transfer, recruiting or recruitment, advertising, lay-off or termination, rates of pay or other compensation and selection for training, including apprenticeship.

In the event of the Contractors’ non-compliance with this non-discrimination clause, the contract may be canceled or terminated by Dalton Public Schools. The Contractors may be declared by the school system ineligible for further contracts with Dalton Public Schools until satisfactory proof of intent to comply shall be made by the vendor.

The Contractor agrees to include this non-discrimination clause in any sub-contracts connected with the performance of this agreement.

CONTRACTOR:

Name Title

Signature Date

NON-COLLUSION AFFIDAVIT

The following affidavit is to accompany the RFP:

STATE OF _____________________, COUNTY OF ______________________________

Owner, Partner or Officer of Firm

Company Name, Address, City and State

Being of lawful age, being first duly sworn, on oath says that he/she is the agent authorized by the

Contractor to submit the attached RFP. Affidavit further states as Contractor, that they have not been a party to any collusion among Contractors in restraint of competition by agreement to bid at a fixed price or to refrain from bidding; or with any office of Dalton Public Schools, or any of its employees as to quantity, quality or price in the prospective contract; or any discussion between

Contractors and any official of Dalton Public Schools, or any of its employees concerning exchange of money or other things of value for special consideration in submitting a sealed RFP for:

FIRM NAME

SIGNATURE

TITLE

Subscribed and sworn to before me this _________day of ____________ 2026.

NOTARY PUBLIC

STATE OF GEORGIA PROMPT PAY ACT AFFIDAVIT

THIS AFFIDAVIT IS TO ACCOMPANY THE RFP

GEORGIA PROMPT PAY ACT: The Georgia Prompt Pay Act was enacted by the General

Assembly in 1994 and took effect January 1, 1995. This act requires owners to pay contractors within

15 days of receipt of a pay request by the owner or the owner’s representative. If payment is not made the owner shall pay the contractor 1 percent per month interest on the delayed payment.

Additionally, the contractor must pay subcontractors within 10 days of receipt of payment from the owner.

This Act is Code Section 13-11-1 (Georgia Laws of 1994, p. 1398 par. 4)

FIRM NAME

SIGNATURE

TITLE

Subscribed and sworn to before me this _________day of ____________ 2026.

- 10 -

* As of the effective date of O.C.G.A. 13-10-

91, the applicable federal work authorization program is the “EEV / Basic Pilot Program” operated by the U.S. Citizenship and

Immigration Services Bureau of the U.S.

Department of Homeland Security, in conjunction with the Social Security

Administration (SSA)

CONTRACTOR AFFIDAVIT AND AGREEMENT

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. 13-10-

91, stating affirmatively that the individual, firm, or corporation which is contracting with Dalton

Public Schools has registered with and is participating in a federal work authorization program*

[any of the electronic verification of work authorization programs operated by the United States

Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603], in accordance with the applicability provisions and deadlines established in O.C.G.A. 13-10-91.

The undersigned further agrees that, should it employ or contract with any subcontractor(s) in connection with the physical performance of services pursuant to this contract with Dalton Public

Schools, contractor will secure from such subcontractor(s) similar verification of compliance with

O.C.G.A. 13-10-91 on the Subcontractor Affidavit provided in Rule 300-10-01-.08 or substantially similar form. Contractor further agrees to maintain records of such compliance and provide a copy of each such verification to Dalton Public Schools at the time the subcontractor(s) is retained to perform such service.

EEV / Basic Pilot Program* User Identification Number

BY: Authorized Officer or Agent Date

(Contractor Name)

Title of Authorized Officer or Agent of Contractor

Printed name of Authorized Officer or Agent

Subscribed and sworn to before me this _________day of ____________ 2024.

My Commission Expires:

- 11 -

DALTON PUBLIC SCHOOLS

DHS Batting Cage

SCOPE OF WORK:

Dalton Public Schools is requesting pricing for furnishing and installation of a pre-fabricated metal building to be located at the Dalton High School (DHS) baseball field. The facility will be used as a baseball training structure for bullpen throwing, hitting practice, and future support spaces listed below.

SPECIFICATION:

A. DETAILS TO CONTRACTOR:

▪ Color photo and complete description to accompany each item for the RFP.

▪ URL for manufacturer website for product offering.

▪ Location where sample can be viewed within 30 miles of Dalton, GA, or sample provided to Dalton

Public Schools at vendor cost (and returned at vendor cost) if sample is not in use within 30 miles of

412 S. Hamilton St., Dalton, GA.

▪ Units shipped to 412 South Hamilton Street Dalton, GA 30720.

▪ Project materials will be accepted no earlier than September 15, 2026.

▪ RFP to remain open for additional equipment at Dalton Public School as need until December 31, 2026.

▪ Price quoted supersedes any other quote given to DPS to date on same items.

B. ITEMS NEEDED and REQUIRED WORK:

The Contractor shall provide all labor, materials, equipment, permits, supervision, and incidentals necessary to furnish and erect a complete pre-engineered metal building in accordance with the requirements outlined below.

BUILDING REQUIREMENTS:

• See attached sample plan

• Furnish and install one (1) pre-fabricated metal building measuring approximately 38 feet x 94 feet.

• Building shall be engineered and certified for a minimum 115 mph wind load rating.

• Building shall include all primary and secondary structural framing, roof system, trim, fasteners, and accessories required for a complete installation.

• Structure shall be designed for use as a baseball bullpen and hitting facility.

FUTURE EXPANSION REQUIREMENTS:

The building shall be designed and constructed to accommodate future additions including:

• Changing Room

• Restroom Facilities

• Equipment Storage Area

- 12 -

Contractor should provide and install all necessary plumbing stub-ups and utility provisions required to facilitate future construction of these spaces. Stub-ups should be clearly identified and located in accordance with the approved building layout.

OPTION- Please provide costs for an additional attachment available such as sweepers, grapples and sidewalk breakers if available

Contact:

a. Kevin Bruce, Maintenance & Custodial Coordinator:

Kevin.Bruce@Dalton.k12.ga.us

706-463-7447

b. Rusty Lount, Director of Operations:

Rusty.Lount@Dalton.k12.ga.us

706-271-6308

RFP FORM

Name of Company ___________________________________________

Contact Name______________________________ Phone No. _____________________________

Please record your pricing below:

BATTING CAGE

MATERIALS Price ____________

LABOR Price____________

NOTE: The quantity is an estimate. There could be more or less of any item listed. Also, all items will be ordered by purchase order, and each item will be delivered to the same address specified on the purchase order.

mailto:Kevin.Bruce@Dalton.k12.ga.us mailto:Rusty.Lount@Dalton.k12.ga.us

L-1

L-2 L-2

L-A L-B L-C L-D L-E

0"

20' - 10"26' - 0"26' - 0"21' - 2"

1'

- 0

0"

1'

- 0

A1.0

A1.03

A1.0 4

0"

NOM. 8" CMU WALL

EXTEND WALL TO

UNDERSIDE OF ROOF

PRE-ENGINEERED MTL. BENT

FRAMES BY PRE-ENGINEERED

METAL BUILDING

MANUFACTURER, TYP.

CONCRETE SLAB

TY

P.

1'

- 0

TYP.

1/8"

EXTEND WALL TO

UNDERSIDE OF ROOF

A1.0

1' - 8"

2'

- 0

38 18"x18"

ATHLETIC LOCKERS

INTEGRALLLY COLORED

SINGLE-SCORE SPLIT-FACE

C.M.U. UP TO 3'-4" A.F.F

INTEGRALLLY COLORED

SPLIT-FACE C.M.U. RUNNING

BOND ABOVE 3'-4" A.F.F.

CHAIN LINK FENCE

4 3 /8"

0"

L101

STORAGE

L102

LOCKER ROOM

8'

- 6

7 5 /8"

5'

- 1

1 1 /2"

7 5 /8"

0"

7 5 /8"

8'

- 6

7 5 /8"

L103

TOILET

7 5/8" 5' - 8 3/8" 3' - 7 1/8" 9' - 5 3/8" 7 5/8"

4'

- 0

2'

- 7 1/

8"

1' - 6"4' - 5 1/4"1' - 3"

5'

- 1

1 1 /2"

7 5 /8"

GB 36

GB 42

8"

8"

3 1/2" 8 1/2"

8 1/2"

20' - 0"

1'

- 0

1'

- 0

5'

- 1

1 1 /8"

7 1 /4"

8'

- 5

5/ 8"

POURED-IN-PLACE

CONCRETE BENCH

L-A L-B L-C L-D L-E

B2.7

PRE-ENGINEERED MTL. BENT

FRAMES BY PRE-ENGINEERED

METAL BUILDING

MANUFACTURER, TYP.

OVERHEAD COILING DOOR

CONCRETE WALK

PRE-ENGINEERED MTL.

FASCIA, TYP.

PRE-FINISHED, PRE-

FORMED STANDING SEAM

METAL ROOFING W/ CONT.

CONCEALED CLIPS ON

PURLINS BY PRE-

ENGINEERED METAL

BUILDING MANUFACTURER

3"

"3"

12"

FINISH FLOOR

0' - 0"

WORK POINT

16' - 0"

0"

INTEGRALLLY

COLORED NOM. 8"

SINGLE-SCORE SPLIT-

FACE C.M.U. RUNNING

BOND UP TO 3'-4" A.F.F

INTEGRALLLY

COLORED NOM. 8"

SPLIT-FACE C.M.U.

RUNNING BOND ABOVE

3'-4" A.F.F.

L-1L-2

B2.7

CONCRETE WALK

PRE-ENGINEERED MTL.

FASCIA, TYP.

PRE-FINISHED, PRE-FORMED

STANDING SEAM METAL

ROOFING W/ CONT.

CONCEALED CLIPS ON

PURLINS BY PRE-

ENGINEERED METAL

BUILDING MANUFACTURER

3"

FINISH FLOOR

0' - 0"

WORK POINT

16' - 0"

A1.0

0"

L-1 L-2

B2.7

FINISH FLOOR

0' - 0"

WORK POINT

16' - 0"

0"

PRE-ENGINEERED MTL. BENT

FRAMES BY PRE-ENGINEERED

METAL BUILDING

MANUFACTURER, TYP.

CONCRETE SLAB

PRE-ENGINEERED MTL.

FASCIA, TYP.

PRE-FINISHED, PRE-FORMED

STANDING SEAM METAL

ROOFING W/ CONT.

CONCEALED CLIPS ON

PURLINS BY PRE-

ENGINEERED METAL

BUILDING MANUFACTURER

3"

12"

3"

12"

A1.0

38' - 0"

0"

WORK POINT

16' - 0"

FINISH FLOOR

0' - 0"

1/4" PRE-FORMED

EXPANSION JOINT

FLOOR FINISH

AS SCHEDULED

MIN. 4" THICK

CONCRETE SLAB

FLOOR SLAB MEMBRANE

REINFORCED CONCRETE

FOOTING, REFER TO

STRUCTURAL

CONT. NOM. 8" REINF.

SPLIT-FACE C.M.U.

BOND BEAM AT 8'-0"

O.C. VERT., FILL CELLS

SOLID WITH GROUT,

REFER TO

STRUCTURAL "TYPICAL

BOND BEAM DETAILS"

CONT. HORIZONTAL

WALL REINFORCING

AT 16" O.C.

MIN. 4" THICK REINF.

CONC. WALK WHERE

INDICATED ON CIVIL PLANS

1/2" PRE-FORMED

EXPANSION JOINT

SLOPE DN.

AWAY FROM

BUILDING

INTEGRALLLY COLORED NOM. 8"

SINGLE-SCORE SPLIT-FACE C.M.U.

RUNNING BOND UP TO 3'-4" A.F.F

INTEGRALLLY COLORED NOM.

8" SPLIT-FACE C.M.U. RUNNING

BOND ABOVE 3'-4" A.F.F.

POURED IN PLACE

CONCRETE BASE

BLOWN-IN INSULATION TYP.

ALL CELLS OF EXTERIOR

C.M.U. NOT FILLED WITH

GROUT OR CONC.

PRE-FINISHED, PRE-FORMED

MTL. STANDING SEAM ROOF

PANELS WITH CONCEALED CLIPS

CONT. PRE-FINISHED

MTL. GUTTER

NON-VENTED SLOPED

PRE-FINISHED MTL. SOFFIT

PANELS ON CONT. 1 1/2" MTL.

FURRING CHANNELS @ 16" O.C.

ON 2" COLD ROLLED CHANNELS @

24" O.C. SPANNING FROM EAVE

STRUT TO CONT. ROOF PURLIN

CONT. 8" STEEL CHANNEL EAVE

STRUT BY PRE-ENGINEERED

MTL. BLDG. MANUF.

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OF EAVE STRUT

PRE-FINISHED, PRE-FORMED

METAL FASCIA PANEL ON 1 1/2"

MTL. FURRING CHANNELS

CONT. 8" ZEE PURLIN,

AT 4'-0" O.C. MAX.

MIN. R-19 VINYL FACED

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PROJECT NUMBER

PROJECT DATE

APPROVED BY

CHECKED BY

DRAWN BY

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ISSUED FOR:

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UPDATED PLAN

10/11/16

A1.0

SCALE: 1/4" = 1'-0"A1.0

1 LOCKER ROOMS & BATTING CAGES

SCALE: 1/4" = 1'-0"A1.0

2 ELEVATION 1

SCALE: 1/4" = 1'-0"A1.0

3 ELEVATION 2

SCALE: 1/4" = 1'-0"A1.0

4 ELEVATION 3

SCALE: 3/4" = 1'-0"A1.0

5 WALL SECTION @ LOCKER ROOMS

SAMPLE