RFO MFR JA CBand DPG Redacted.pdf

Control #: FY26-15

CUI//SP-PROCURE//FEDCON

CUI//SP-PROCURE//FEDCON

Memorandum for Record – Limiting Competition at or below the Simplified Acquisition Threshold

1. Requiring Activity: Meteorology Branch, U.S. Army Dugway Proving Ground

2. Contracting Activity: Mission & Installation Contracting Command, Dugway Proving Ground, 5330 Valdez Circle, Dugway, UT 84022

3. Description of Action:

Nature of Requirement: New Follow-on Existing Requirement

Brand Name: Yes No

Contract Vehicle: Purchase Order Blanket Purchase Agreement (BPA) Order/BPA against FSS Contract #______________________

Order against multiple award IDIQ Contract Order against a single award IDC Contract Modification to existing PO/TO/DO/Call Order

Pricing/Contract Type: Fixed Price

Cost Reimbursable

Funds: FY: 2026 Operations & Maintenance, Army (OMA) Other Funds: RDT&E

Name of Proposed Contractor(s) and Address:

Enterprise Electronics Corporation 128 South Industrial Boulevard Enterprise, AL 36330

4. Description of Services or Supplies:

The Meteorological Branch, West Desert Test Center (WDTC), Dugway Proving Ground (DPG), has a requirement to procure proprietary life-cycle replacement components for the C-Band Doppler Radar. The C-Band Doppler Radar is a mission-essential asset providing high-resolution wind, precipitation, and meteorological data unavailable through any other regional system. This capability is critical for mission execution and operational readiness including the success of flight tests and ballistic trials, and the safety of personnel within the WDTC.

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6. Reasons for Authority Cited:

The C-Band Doppler Radar is a highly specialized system requiring components engineered to exact tolerances and proprietary specifications. Due to the unique electrical, power, and physical form-factor requirements of the system, third-party or Commercial-Off-the-Shelf (COTS) components are technically incompatible. The OEM, Enterprise Electronics Corporation (EEC), maintains exclusive ownership of the technical data packages and manufacturing drawings required to produce these parts.

A Sources Sought document was posted on SAM.gov and no other vendors who were determined to be capable responded. While other meteorological radar manufacturers exist in the commercial marketplace, technical evaluations of their product lines confirm their overall system architecture cannot interface with the existing radar system infrastructure.

7. Publicizing Contract Actions:

a. The public display and synopsis requirements of FAR 5.101(a) and FAR 5.101(d) do not apply, less than $20K threshold apply and will be followed do not apply due to an exception at FAR 5.101(b)(1)

b. Requirement to post justification in accordance with, FAR 12.102(a)(2), GSAM

538.7104-3(a)(3) or FAR 16.507-6(f) unless:

Action is not a brand name restriction and is under SAT, no posting required.

Action is a brand name restriction, under $40K, no posting required.

Action is a brand name restriction over $40K but will not be posted due to the following exception:

FAR 6.301(e) GSAM 538.7104-3(b)(3)(i)(B) FAR 16.507-6(f)(4)

8. Market Research:

Extensive market research was conducted by the Contract Specialist and WDTC personnel to identify sources capable of providing the required C-Band Doppler Radar life-cycle replacement components. This comprehensive review included searches across government and public databases—including GSA Advantage, AbilityOne, UNICOR, and the Federal Procurement Data System (FPDS)—alongside general internet searches and a review of similar historical awards. These efforts yielded no alternative sources capable of supplying the specific components.

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To ensure maximum exposure to potential vendors, a Sources Sought Notice was posted to the Governmentwide Point of Entry (GPE), SAM.gov. This notice generated one response from a small business vendor. However, after a subsequent technical review, the vendor was determined to be not capable of meeting the requirement.

Furthermore, utilizing third-party vendors, resellers, or small business distributors is not viable. Components would have to be procured directly from Enterprise Electronics Corporation (EEC), applying an unnecessary markup without adding value to the Government. Additionally, independent distributors lack the authorization to provide the OEM-certified calibration and technical assurance required to maintain the radar's stringent performance standards. Consequently, direct procurement from EEC remains the only executable approach to acquiring these supplies without introducing unacceptable mission risk.

9. Other Facts:

Historically, similar meteorological sensor equipment has been fulfilled via Government Purchase Card (GPC) or simplified acquisition procedures. Recent procurements for related equipment have been obtained utilizing the Simplified Search & Purchase Program (S2P2). This includes radar parts ordered in Fiscal Year 2024 under contract W911S224P1592, awarded to Enterprise Electronics Corporation (EEC) in the amount of $40,851.48.

While previous S2P2 actions were conducted as 100% Small Business Set-Asides, the current requirement is for proprietary C-Band Doppler Radar components that are non-interchangeable. Due to the increased technical complexity and an estimated value exceeding the GPC threshold, a formal contract vehicle is required to ensure OEM technical compliance and system integration.

Procurement from any source other than the OEM would necessitate a costly and time-consuming reverse-engineering effort. This would result in a substantial duplication of costs as well as prolonged system downtime that would jeopardize regional meteorological monitoring. Beyond mission delays, attempting to integrate non-OEM parts would likely cause irreversible electrical damage to the radar’s signal processor, necessitating a complete system replacement at an estimated cost exceeding $2M.