RFMQ2027004.pdf

3604 Old Colorado City Road Big Spring TX 79720 (432) 264-2208

September 15, 2026

RE: Invitation to Bid Howard County RFMQ 2027004 “Roadway Base Material”

Dear Vendor, Howard County Road & Bridge thanks you for your interest in our RFMQ 2027004 Roadway Base Material Bid.

We will be taking bids from now until October 8, 2026, 10:00 A.M. Your Bid Packet is attached. If you have any questions, please feel free to contact me at (432) 264-2208 or brian.klinksiek@howardcountytx.gov

Bids may be submitted electronically. Email to bids@howardcountytx.gov. Attach the bid form as a PDF and only as a PDF. Handwritten signature is required. Subject is “RFMQ 2027004”. This mailbox is unmonitored until bid opening, but you should receive an automated response indicating the time and date your submission was made. In the case of revisions or addendums, add the Rev # / Adm # to the subject line. In the case of multiple copies, the last submitted or highest Rev # / Adm # will be read.

We still accept bids by mail to: Howard County Auditor P.O. Box 1949 Big Spring, TX 79721-1949.

Each bid shall be placed in an envelope, sealed and marked as “RFMQ 2027004”

Hand Deliver to: Howard County Auditor Room 101 Howard County Courthouse 300Main Big Spring.

Each bid shall be placed in an envelope, sealed and marked as “RFMQ 2027004”

Sincerely, Brian J. Klinksiek P.E., D.R.

Invitation To Bid Howard County RFMQ2027004 “Roadway Base Material”

The Howard County Auditor will accept sealed bids until 10:00 AM on October 8, 2026. Specifications and bid forms may be obtained at the Howard County Road and Bridge Department office, 3604 Old Colorado City Road, Big Spring, Texas 79720, https://www.co.howard.tx.us/page/howard.County.Auditor

Item 247-6123 FL BS (RDWY DEL) (TY A GR 3) (LOC #1 HC R&B Yard). This is a material purchase delivered to the Howard County Road & Bridge yard, 3604 Old Colorado City Rd, Big Spring, Texas (32°18'37.48"N, 101°26'19.22"W).

Bids may be Emailed to bids@howardcountytx.gov

Bids may be mailed to: Howard County Auditor P.O. Box 1949 Big Spring, Texas 79721-1949

Bids may be delivered to: Auditor’s Office, Room 101, Howard County Courthouse.

All bids must be marked “RFMQ 2027004”.

Bids will be presented to the Commissioner’s Court at their regular meeting on October 13, 2026, for their consideration. The Court reserves the right to reject any or all bids.

NOTICE TO BIDDERS RFMQ 2027004

NOTICE TO BIDDERS Page 1

1. Bids are to be submitted on this form. Be sure to include pages 1-4 initial and sign as appropriate. Bids must be received at the County Auditor’s Office before 10:00 A.M., Thursday, October 8, 2026, no matter how they are submitted. Late bids will not be considered under any circumstances.

This is a bid to provide materials to Howard County. All items Must meet 2024 TxDOT Standard Specification for Item 247 Flexible Base Type A Grade 3. Scale Certification must be provided within 30 days of this bid. Loader scales are not acceptable for billing. The successful bidder will be notified within 1 business day. The County will send the bidder a Purchase Order. Insurance coverage limits shall conform to the attached Exhibit A.

2. Submissions may be made through the following methods:

a. Email to bids@howardcountytx.gov Attach the form as a PDF and only as a

PDF. Handwritten signature is required. Subject is “RFMQ 2027004”. This mailbox is unmonitored until bid opening, but you should receive an automated response indicating the time and date your submission was made.

i) In the case of revisions or addendums, add the Rev # / Adm # to the subject line.

ii) In the case of multiple copies, the last submitted or highest Rev # /

Adm # will be read.

b. Mail to: Howard County Auditor/ P.O. Box 1949/ Big Spring, TX 79721-

1949. Each bid shall be placed in an envelope, sealed and marked as

“RFMQ 2027004”

c. Hand deliver to: Howard County Auditor/ Room 101/ Howard County Courthouse/ 300 Main / Big Spring.

3. All work shown must be completed on or before September 15, 2027. Bid prices must be firm for acceptance 60 days from opening date of bid and remain firm until September 30, 2027.

4. The County is exempt from Federal Excise Tax, State Tax and Local Tax. Do not include tax in bid. If it is determined that tax was included in the bid, it will not be included in the tabulation or any awards and will be deleted from subsequent invoices.

5. Bids cannot be altered or amended after opening time. Any alterations made before opening time must be signed by the bidder or his agent. No bid can be withdrawn after the opening time without the approval of the Commissioners’ Court based on reasonable acceptable reason.

6. The County will evaluate the bids and make awards for supplies, materials, services and equipment based on the lowest and best bid, which meet the specifications. The awarded bid will be paid for out of current county funds.

7. The quantities in the proposal are approximate. The quantities of work and materials may be increased or decreased as considered necessary to complete the work as planned and contemplated. The County reserves the right to accept or reject all or any part of any bid and award the bid to best serve the interest of the County.

Please initial _________

NOTICE TO BIDDERS Page 2

8. By signing and executing this bid, the bidder certifies and represents to the County that bidder has not offered, conferred or agreed to confer any pecuniary benefit or other thing of value for the receipt of special treatment, advantage, information, recipient’s decision, opinion, recommendation, vote or any other exercise of discretion concerning this bid.

9. Bidder further certifies and represents that bidder has not violated any State, Federal, Local Law regulations or ordinance relating to bribery, improper influence, collusion, discrimination or other similar crimes and all items or services provided or delivered under and awarded shall conform hereto.

10. Bid unit price on quantity specified, extend and show total. In case of errors in extension, unit price shall govern.

11. Bid must show the number of days required to produce material under normal conditions after receipt of an order.

12. Material will be delivered to the following locations:

Howard County Road & Bridge Yard (32°18'37.48"N, 101°26'19.22"W)

Please initial _________

NOTICE TO BIDDERS Page 3

BID SUBMITTED BY: ________________________________________________________

NAME & TITLE: _______________________________________PHONE NO: ___________

SIGNATURE: _______________________________________

BID PRICE:

Item 247-6123a FL BS (RDWY DEL) (TY A GR 3) (HC R&B YD) (32°18'37.48"N, 101°26'19.22"W).

10,000 TONS ________$/TON $________________

Time needed from order receipt to delivery:

HOWARD COUNTY TEXAS

House Bills 13, 19 & 89 Verification

(ALL FIELDS MUST BE COMPLETED)

Pursuant to Senate Bill 13 of the 87th regular Texas Legislature session:

Verification Regarding Boycotting Energy Companies - Pursuant to Chapter 2274, Texas

Government Code, Contractor verifies (1) it does not boycott energy companies, and (2) it will notboycott energy companies during the term of this Agreement. Contractor acknowledges this Agreement may be terminated and payment withheld if this verification is inaccurate. (Note: This provision only applies in a contract that (1) has a value of

$100,000 or more that is to be paid wholly or partly from public funds and (2) is with a for-profit entity, not including a sole proprietorship, that has ten (10) or more full-time employees.)

Pursuant to Senate Bill 19 of the 87th regular Texas Legislature session:

Discrimination Against Firearm Entities- In accordance with Texas Government Code Chapter 2274, Contractor verifies that it does not have a practice, policy, guidance or directive that discriminates against a firearm entity or firearm trade association; and will notdiscriminate during the term of the contract against a firearm entity or firearm trade association. This section only applies if: (i) Contractor has ten (10) or more fulltime employees and (ii) this Agreement has a value of $100,000 or more to be paid under the terms of this Agreement; and does not apply: (i) if Contractor is a sole proprietor, a non-profit entity, or a governmental entity; (ii) to a contract with a sole-source provider; or (iii) to a contract for which none of the bids from a company were able to provide the required certification.

Pursuant to Sections 2270.001, 2270.002, 808.001, Texas Government Code:

1. "Boycott Israel" means refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli-controlled territory, but does not include an action made for ordinary business purposes; and

2. "Company" has the meaning assigned by Section 808.001, except that the term does not include a sole proprietorship.

3. Section only applies to a contract that is between a governmental entity and a company with 10 or more full-time employees; and has a value of $100,000 or more that is to be paid wholly or partly from public funds of the governmental entity.

I, ,the undersigned representative of (Company

Name) (hereinafter referred to as

Company) being an adult over the age of eighteen (18) years of age, do hereby depose and verify under oath that the company named-above, under the provisions of Subtitle F, Title

10, Government Code Chapter 2270; depose and verify under oath that the Company, under the provisions of Subtitle A, Title 8, Government Code, is amended by adding

Chapter 809; do hereby depose and verify under oath that the Company, under the provisions of Subtitle F, Title 10, Government Code, is amended by adding Chapter 2274 will not discriminate and/or boycott any of these provisions outlined and defined in

House Bills 13, 19 and 89.

DATE SIGNATURE OF COMPANY REPRESENTATIVE

THIS DOCUMENT MUST BE COMPLETED ANO SUBMITTED AS IT IS A PART OF THE BID

PACKAGE.

DISCLOSURE OF CERTAIN RELATIONSHIPS

Effective January 1, 2006, Chapter 176 of the Texas Local Government Code requires that any vendor or person considering doing business with a local government entity disclose in the Questionnaire Form CIQ, the vendor or person's affiliation or business relationship that might cause a conflict of interest with a local government entity. By law, this questionnaire must be filed with the County Clerk of Howard County no later than the 7th business day after the date the person becomes aware of facts that require the statement to be filed. See Section 176.006, Local Government Code. A person commits an offense if the person violates Section 176.006, Local Government Code. An offense under this section is a Class C misdemeanor.

A copy of the law is available at:

https://statutes.capitol.texas.gov/Docs/LG/htm/LG.176.htm

Frequently ask questions are available at:

https://www.county.org/TAC/media/TACMedia/Legal/Legal%20Publications%20Documents/2019-Disclosure-of-Certain-Business- Relationships.pdf

The forms for reporting are available at:

https://www.ethics.state.tx.us/data/forms/conflict/CIQ.pdf

By submitting a response to this request, the vendor represents that it is in compliance with the requirements of Chapter 176 of the Texas Local Government Code.

Please turn completed forms to the Howard County Auditor's Office located at 300 Main, Room 202 Big Spring, TX or mail to P.O. Box 1949, Big Spring, TX 79721.

EXHIBIT A

A. Contractor shall, at all times during the term hereof, maintain such insurance coverage as may be required by County. All such insurance, including renewals, shall be subject to the approval of County for adequacy of protection and evidence of such coverage shall be furnished to County on Certificates of Insurance indicating such insurance to be in force and effect and providing that it will not be canceled during the performance of Work under this Agreement without thirty (3 0) calendar days prior written notice to County. Completed Certificates of Insurance shall be filed with County prior to the performance of services hereunder, provided however, that Contractor shall at any time upon request, file duplicate copies of the policies of such insurance with County.

I

B. If in the judgment of County, prevailing conditions warrant the provision by Contractor of additional liability insurance coverage or coverage which is different in kind, County reserves the right to require the provision by Contractor of an amount of coverage different from the amounts or kind previously required and shall afford written notice of such change in requirements thirty (30) days prior to the date on which the requirements shall take effect. Should the Contractor fail or refuse to satisfy the requirement of changed coverage within thirty (3 0) days following County's written notice, this Agreement shall be considered terminated on the date that the required change in policy coverage would otherwise take effect.

General Conditions

The following condition shall apply to all insurance policies obtained by Contractor for the purpose of complying with this Agreement:

1) Named Insureds: All insurance policies required herein shall be drawn in the name of Contractor, with County, its council members, board and commission members, officials, agents, guests, invitees, consultants and employees named as additional insureds, except on Workers' Compensation coverage.

2) Waiver of Subrogation: Contractor shall require its insurance carrier(s), with respect to all insurance policies, to waive all rights of subrogation against County, its council members, board and commission members, officials, agents, guests, invitees, consultants and employees.

3) Certificates of Insurance: At or before the time of execution of this Agreement, Contractor shall furnish County's Risk Manager with certificates of insurance as evidence that all of the policies required herein are in full force and effect and provide the required coverage and limits of insurance. All certificates of insurance shall clearly state that all applicable requirements have been satisfied. The certificates shall provide that any company issuing an insurance policy shall provide to County not less than thirty (3 0) days advance notice in writing of cancellation, non-renewal, or material change in the policy of insurance. In addition, Contractor and insurance company shall immediately provide written notice to County's Risk Manager upon receipt of notice of cancellation of any insurance policy, or of a decision to terminate or alter any insurance policy. Certificates of insurance and notices of cancellations, terminations, or alterations shall be furnished to:

County Engineer at 3604 Old Colorado City Rd, Big Spring Texas 79720.

4) Contractor's Liability: The procurement of such policy of insurance shall not be construed to be a limitation upon Contractor's liability or as a full performance on its part of the indemnification provisions of this Agreement. Contractor's obligations are, notwithstanding any policy of insurance, for the full and total amount 6f any damage, injury, or loss caused by or attributable to its activities conducted at or upon the premises. Failure of Contractor to maintain adequate coverage shall not relieve Contractor of any contractual responsibility or obligation.

5) Subcontractors’ Insurance: Contractor shall cause each Subcontractor and Sub-

Sub-Contractor of Contractor to purchase and maintain insurance of the types and in the amounts specified below. Contractor shall require Subcontractors and Sub- Subcontractors to furnish copies of certificates of insurance to the County Engineer evidencing coverage for each Subcontractor and Sub-Subcontractor.

Types And Amounts Of Insurance Required

Contractor shall obtain and continuously maintain in effect at all times during the term hereof, at Contractor's sole expense, insurance coverage as follows with limits not less than those set forth below:

1) Commercial General Liability: This policy shall be occurrence-type policy and shall protect Contractor and additional insureds against all claims arising from bodily injury, sickness, disease or death of any person (other than Contractor's employees) and damage to property of County or others arising out of the act or omission of Contractor or its agents and employees. This policy shall include completed operations, products liability, contractual coverage, broad form property coverage, explosion, collapse, underground, premises/operations, and independent contractors (to remain in force for two years after final payment). Coverage limits shall not be less than:

$1,000,000.00 General Aggregate $1,000,000.00 Products Completed Operations $1,000,000.00 Personal & Advertising Injury $1,000,000.00 Each Occurrence $ 100,000.00 Fire Damage (Any one Fire)

2) Business Automobile Liability: This policy shall protect Contractor and the additional insureds against all claims for injuries to members of the public and damage to property of others arising from the use of motor vehicles and shall cover operation on and off the premises of all motor vehicles licensed for highway use, whether they are owned, non-owned or hired. Coverage limits shall not be less than:

$1,000,000.00 Combined Single Limit

3) Workers' Compensation and Employer's Liability: If Contractor hires any employees, Contractor shall maintain Workers' Compensation and Employer's Liability insurance, which shall protect Contractor against all claims under applicable state workers' compensation laws and employer's liability. The insured shall also be protected against claim for injury, disease or death of employees which for any reason, may not fall within the provisions of a workers' compensation law. Coverage shall not be less than:

Statutory Amount $ 500,000.00 $ 500,000.00 $ 500,000.00

Workers' Compensation Employer's Liability, Each Accident Employer's Liability, Disease - Each Employee Employer's Liability, Disease - Policy Limit