Version: 2018.11.19.RJS

Advertised: October 1, 2026

TOWN OF DAVIDSON

REQUEST for LETTERS of INTEREST (RFLOI) Beaty Street - Main Street Intersection Improvements

TITLE: Main Street – Beaty Street Intersection Improvements, HL-0111

ISSUE DATE:

SUBMITTAL DEADLINE:

October 1, 2026

October 30, 2026 at 10:00 AM

ISSUING AGENCY: TOWN OF DAVIDSON

This RFLOI is to solicit responses (LETTERS of INTEREST, or LOIs) from qualified firms to provide professional consulting services to:

Provide survey, geotechnical, environmental, design, and utility relocation services for the Main Street

– Beaty Street Intersection Improvements Project, located in Davidson, NC.

The project includes re-aligning the intersection of Beaty Street, North Main Street, and Ridge Road.

North Main Street is widened approximately 250 feet south of the intersection, and 200 feet north of the intersection, to accommodate dedicated left-turn lanes. A traffic signal is added to the intersection. A railway crossing for the future Charlotte Area Transit System Red Line is located adjacent to the project footprint.

Beaty Street is one of Davidson highest traffic volume streets, with an ADT over 7000, and a high school, major employer, and future park site all located along the street. The NCDOT-managed EB- 5933 project creates an alternative north-south route through town, relieving traffic on Main Street.

The intersection improvements are designed to help mitigate increased flow along that corridor, due to growth and the use as a north-south alternate.

The project provides improved pedestrian facilities that will benefit residents of an affordable housing complex, as well as off-campus students walking to Davidson College.

Electronic LOIs should be submitted in .pdf format using software such as Adobe, CutePDF PDF Writer, Docudesk deskPDF, etc.

https://maps.app.goo.gl/r8ciNYNEFSHyDTGC7 https://maps.app.goo.gl/r8ciNYNEFSHyDTGC7

LOIs SHALL be received ELECTRONICALLY no later than October 30, 2026 at 10:00 AM

The address for electronic deliveries is:

Doug Wright, Project Manager: dwright@townofdavidson.org

LOIs received after this deadline will not be considered.

PROPOSED CONTRACT TIME: 360 days from Notice to Proceed PROPOSED CONTRACT PAYMENT TYPE: Lump Sum

SYNOPSIS

SUBCONSULTANTS ARE PERMITTED UNDER THIS CONTRACT.

This contract shall be partially reimbursed with Federal-aid funding through the North Carolina Department of Transportation (hereinafter referred to as the Department). The solicitation, selection, and negotiation of a contract shall be conducted in accordance with all Department requirements and guidelines.

The primary and/or subconsultant firm(s) shall be pre-qualified by the Department to perform any combination of the work codes listed below for the Town of Davidson. Work Codes required are:

mailto:dwright@townofdavidson.org

WORK CODES

• 00032 Categorical Exclusions

• 00132 Landscape and Streetscape Design

• 00152 Pavement Design

• 00155 Pavement Marking Plans

• 00199 Surveying Services

• 00207 Signal Design

• 00235 SUE – Subsurface Utility Engineering

• 00269 Urban Roadway Design

• 00270 Utility Coordination

• 00314 Roadway Lighting

• 00433 Tier I Basic Hydrologic and Hydraulic Design

Except as provided below any firm wishing to be considered must be properly registered with the Office of the Secretary of State and with the North Carolina Board of Examiners for Engineers and Surveyors. Any firm proposing to use corporate subsidiaries or subcontractors must include a statement that these companies are properly registered with the North Carolina Board of Examiners for Engineers and Surveyors and/or the NC Board for Licensing of Geologists. The Engineers performing the work and in responsible charge of the work must be registered Professional Engineers in the State of North Carolina and must have a good ethical and professional standing. It will be the responsibility of the selected private firm to verify the registration of any corporate subsidiary or subcontractor prior to submitting a Letter of Interest.

Firms which are not providing engineering services need not be registered with the North Carolina Board of Examiners for Engineers and Surveyors. Some of the services being solicited may not require a license. It is the responsibility of each firm to adhere to all laws of the State of North Carolina.

The firm must have the financial ability to undertake the work and assume the liability. The selected firm(s) will be required to furnish proof of Professional Liability insurance coverage in the minimum amount of $1,000,000.00. The firm(s) must have an adequate accounting system to identify costs chargeable to the project.

SUBMITTAL REQUIREMENTS

All LOIs are limited to 20 pages (RS-2 forms are not included in the page count) inclusive of the cover sheet.

LOIs containing more than 20 pages will not be considered.

One (1) total copy of the LOI should be submitted.

Firms submitting LOIs are encouraged to carefully check them for conformance to the requirements stated above. If LOIs do not meet ALL of these requirements, they will be disqualified. No exception will be granted.

SELECTION PROCESS

Following is a general description of the selection process:

• The LGA’s Selection Committee will review all qualifying LOI submittals.

• For Limited Services Contracts (On-Call type contracts), the LGA’s Selection Committee MAY, at the LGA’s discretion, choose any number of firms to provide the services being solicited.

• For Project-Specific Contracts (non-On-Call type contracts), the LGA’s Selection Committee MAY, at the LGA’s discretion, shortlist a minimum of three (3) firms to be interviewed. IF APPLICABLE, dates of shortlisting and dates for interviews are shown in the section SUBMISSION SCHEDULE AND KEY DATES at the end of this RFLOI.

• In order to be considered for selection, consultants must submit a complete response to this RFLOI prior to the specified deadlines. Failure to submit all information in a timely manner will result in disqualification.

TITLE VI NONDISCRIMINATION NOTIFICATION

The LGA in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 US.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifies all RESPONDENTS that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit LETTERS of INTEREST (LOIs) in response to this ADVERTISEMENT and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

SMALL PROFESSIONAL SERVICE FIRM (SPSF) PARTICIPATION

The Department encourages the use of Small Professional Services Firms (SPSF). Small businesses determined to be eligible for participation in the SPSF program are those meeting size standards defined by Small Business Administration (SBA) regulations, 13 CFR Part 121 in Sector 54 under the North American Industrial Classification System (NAICS). The SPSF program is a race, ethnicity, and gender-neutral program designed to increase the availability of contracting opportunities for small businesses on federal, state or locally funded contracts. SPSF participation is not contingent upon the funding source.

The Firm, at the time the Letter of Interest is submitted, shall submit a listing of all known SPSF firms that will participate in the performance of the identified work. The participation shall be submitted on the Department’s Subconsultant Form RS-2. RS-2 forms may be accessed on the Department’s website at NCDOT Connect Guidelines & Forms.

The SPSF must be qualified with the Department to perform the work for which they are listed.

Real-time information about firms doing business with the Department and firms that are SPSF certified through the Contractual Services Unit is available in the Directory of Transportation Firms.

The Directory can be accessed on the Department’s website at Directory of Firms -- Complete listing of certified and prequalified firms.

The listing of an individual firm in the Department’s directory shall not be construed as an endorsement of the firm.

PREQUALIFICATION

The Department maintains on file the qualifications and key personnel for each approved discipline, as well as any required samples of work. Each year on the anniversary date of the company, the firm shall renew their prequalified disciplines. If your firm has not renewed its application as required by your anniversary date or if your firm is not currently prequalified, please submit an application to the Department prior to submittal of your LOI. An application may be accessed on the Department’s website at Prequalifying Private Consulting Firms -- Learn how to become Prequalified as a Private Consulting Firm with NCDOT. Having this data on file with the Department eliminates the need to resubmit this data with each Letter of Interest.

Even though specific DBE/MBE/WBE goals are not required for this project, the Department of Transportation is committed to providing opportunity for small and disadvantaged businesses to perform on its contracts through established Department goals. The Firm, subconsultant and sub firm shall not discriminate on the basis of race, religion, color, national origin, age, disability or sex in the performance of this contract.

https://connect.ncdot.gov/business/consultants/Pages/Guidelines-Forms.aspx https://www.ebs.nc.gov/VendorDirectory/default.html https://connect.ncdot.gov/business/Prequal/Pages/Private-Consulting-Firm.aspx

SELECTION CRITERIA

All pre-qualified firms who submit responsive letters of interest will be considered.

In selecting a firm/team, the selection committee will take into consideration qualification information including such factors as:

1. Team Qualifications 20%

2. Team Experience 35%

3. Technical Approach 25%

4. Budget, cost-control experience 20%

Please be sure to include information on all 4 categories in your submittal. After reviewing qualifications, if firms are equal on the evaluation review, then those qualified firms with proposed SPSF participation will be given priority consideration.

SUBMISSION ORGANIZATION AND INFORMATION REQUIREMENTS

The LOI should be addressed to Douglas Wright, Project Manager, and must include the name, address, telephone number, and e-mail address of the prime consultant’s contact person for this

RFLOI.

The LOI must also include the information outlined below:

Chapter 1 - Introduction The Introduction should demonstrate the consultant's overall qualifications to fulfill the requirements of the scope of work and should contain the following elements of information:

Expression of firm’s interest in the work;

Statement of whether firm is on register;

Date of most recent private engineering firm qualification;

Statement regarding firm‘s possible conflict of interest for the work; and Summation of information contained in the letter of interest

Chapter 2 - Team Qualifications This chapter must provide the names, classifications, and location of the firm’s North Carolina employees and resources to be assigned to the advertised work; and the professional credentials and experience of the persons assigned to the project, along with any unique qualifications of key personnel. Although standard personnel resumes may be included, identify pertinent team experience to be applied to this project. Specifically, the Town is interested in the experience, expertise, and total quality of the consultant's proposed team. If principals of the firm will not be actively involved in the study/contract/project, do not list them. The submittal shall clearly indicate the Consultant’s Project Manager, other key Team Members and his/her qualifications for the proposed work. Also, include the team’s organization chart for the Project / Plan. A Capacity Chart / Graph (available work force) should also be included. Any other pertinent information should also be listed in this section.

Note: If a project team or subconsultant encounters personnel changes, or any other changes of significance dealing with the company, the Town should be notified immediately.

Chapter 3 - Team Experience Identify recent similar projects within North Carolina that members of the project team, acting as the prime contractor, have conducted which demonstrates their ability to conduct and manage the project, specifically Locally-Administered Projects. Experience with intersections with a railway component will be significant, as will multi-modal design experience. Provide a synopsis of each project and include the date completed, and contact person. If subconsultants are involved, provide corresponding information describing their qualifications as requested above.

Chapter 4 - Technical Approach The consultant shall provide information on its understanding of, and approach to accomplish, this project, including their envisioned scope for the work and any innovative ideas/approaches, and a timeline to achieve the dates outlined in this RFLOI (if any project-specific dates are outlined below).

Chapter 5 – Budget, Cost-Control Experience This chapter should include examples of budget management on similar projects, with emphasis on creative approaches to meet budget requirements.

APPENDICES-

CONSULTANT CERTIFICATION Form RS-2

Completed Form RS-2 forms SHALL be submitted with the firm’s Letter of Interest. This section is limited to the number of pages required to provide the requested information.

Submit Form RS-2 forms for the following:

• Prime Consultant firm

Prime Consultant Form RS-2 Rev 1/14/08; and

• ANY/ALL Subconsultant firms (If Subconsultants are allowed under this RFLOI) to be, or anticipated to be, utilized by your firm.

Subconsultant Form RS-2 Rev 1/15/08.

In the event the firm has no subconsultant, it is required that this be indicated on the Subconsultant Form RS-2 by entering the word “None” or the number “ZERO” and signing the form.

Complete and sign each Form RS-2 (instructions are listed on the form).

The required forms are available on the Department’s website at:

https://connect.ncdot.gov/business/consultants/Pages/Guidelines-Forms.aspx

Prime Consultant Form RS-2

Subconsultant Form RS-2

All submissions, correspondence, and questions concerning this RFLOI should be directed to Douglas Wright via email: dwright@townofdavidson.org

IF APPLICABLE, questions may be submitted electronically only, to the contact above.

Responses will be issued in the form of an addendum available to all interested parties.

Interested parties should also send a request, by email only, to the person listed above to be placed on a public correspondence list to ensure future updates regarding the RFLOI or another project information can be conveyed. Questions must be submitted to the person listed above no later than October 21, 2026; the last addendum will be issued no later than October 23, 2026.

https://connect.ncdot.gov/business/consultants/Pages/Guidelines-Forms.aspx https://connect.ncdot.gov/business/consultants/Roadway/Form%20RS-2%20Prime%20Contractor.pdf https://connect.ncdot.gov/business/consultants/Roadway/Form%20RS-2%20Subcontract.pdf mailto:dwright@townofdavidson.org

SUBMISSION SCHEDULE AND KEY DATES

RFLOI Release – October 1, 2026

Deadline for Questions – October 21, 2026 Issue Final Addendum – October 23, 2026

Deadline for LOI Submission – October 30, 2026 at 10:00 AM

Selection and Notification ** - December 11, 2026

Review and Approval of Manday Rate Schedule – January 8, 2027

Review and Approval of Contract – January 26, 2027

Anticipated Notice to Proceed – February 8, 2027

* Notification will ONLY be sent to shortlisted firms.

** Notification will ONLY be sent to selected firms.