Statement_of_Work_draft.docx

Subject:

The contractor will provide rental of liquid oxygen reservoirs and weekly supply and delivery of liquid oxygen for patient care services for inmates within the Federal Correctional Complex (FCC) located in Butner, North Carolina. The liquid oxygen will be utilized to refill the HELiOS LOX liquid oxygen portable units that are carried by oxygen patients within the FCC.

Place of Performance: Supplies will be delivered to FCC, Old NC Highway 75, Butner, NC 27509. Vendor will deliver weekly liquid oxygen and refill reservoirs at each institution at the FCC to include the Federal Medical Center (FMC), Federal Correctional Institution (FCI), Federal Correctional Institution II (FCI-II), Low Security Correctional Institution (LSCI), and Federal Prison Camp (FPC).

Schedule: The contractor will make deliveries once per week on the same day of the week during regular duty hours, 7:30 a.m.- 4:00 p.m., Monday through Friday excluding Saturdays, Sundays, and Federal holidays.

The government reserves the right to establish specific days and times for performance of any work under this contract.

Emergency Service calls - Normally, all work will occur during normal duty hours. However, unexpected services may be required in the event of natural disasters or other unscheduled medical requirements. In the event that servicing is required outside the regular schedule, the contractor shall deliver liquid oxygen within 8 hours of notification.

Equipment and Supplies: All equipment used to perform this contract shall be specifically designed to be used in the supply and transport of liquid oxygen. No improvised of makeshift equipment will be permitted in performing this contract. All equipment and supplies required to effect contract performance will be furnished by the contractor. These supplies will include any material needed for maintenance and/or repair of rental and/or leased equipment.

Scope of Work: The manner and method of performance are the sole responsibility and within the sole discretion of the contractor, provided the contractor performs the services in accordance with standards and practices consistent with those in the community. The contractor shall provide the following services:

1) Provide 16 rented liquid oxygen reservoirs that are compatible with the HELiOS LOX liquid oxygen portable units. Supplies and delivers liquid oxygen, and refills rented reservoirs weekly at each of the institutions at FCC Butner (FMC, FCI-I, FCI-II, LSCI, and FPC).

2) Provide maintenance on rented equipment as required.

3) Provide staff training on the use and care of rental equipment as necessary. For systems that are new to FCC Butner, the vendor agrees to provide three separate training sessions over the period of one month to ensure medical staff are competent in the use of the rented liquid oxygen reservoirs. This training with documented staff competency will be required prior to the utilization of the equipment at FCC Butner.

Special Qualifications: Contractor personnel shall be certified by appropriate federal and state regulatory agencies to meet federal and local certification requirements in supply and delivery of liquid oxygen. The Government has the right to restrict the employment under the contract of any contract employee or prospective employee, who is identified as a potential threat to the health, safety, security, general well-being, or operational mission of the institution and its population.

Contractor personnel shall present a neat appearance and be easily recognized. Each employee shall wear a Contractor furnished visible identification badge, which shall include, as a minimum, the individual’s first name and the name of the Contractor. Contractor personnel shall wear shirts and closed shoes at all times while on duty. Wearing of military uniforms, camouflage clothing, or military insignia, or parts thereof is prohibited under this contract.

Contractor’s Invoice: The contractor will provide a detailed, monthly billing statement that accurately reflects the following information:

1. Dates of Service

2. Number of Tanks refilled and/or amount refilled.

3. Monthly rental amount.

4. Total dollar amount for that month’s services.

Security Requirements: The contractor shall obtain all necessary cards, passes, decals, or other items required for access to FCC. All personnel operation a vehicle shall be licensed driver and all vehicles shall be licensed and insured. Upon employee termination of completion/termination of the contract, the contractor shall surrender any employee/vehicle identification to the Security Forces. The contractor’s employees shall be restricted to those areas necessary to perform work under this contract as well as direct routes to and from the institutions within FCC Butner.

Safety and Health Standards: The contractor shall initiate and maintain programs to comply with the provision of the Occupational Safety and Health Standards Act concerning entry requirements in confined spaces and handling potential hazardous substances. The work shall be accomplished without compromising the safety of personnel or property, and in accordance with the provision of federal, state, local, and American Standard Safety Codes, American Standard Association, OSHA, and other measures as deemed applicable by the FCC Safety Office. During the course of this contract, should the contractor find serious of hazardous conditions existing in any of the liquid oxygen tanks, the contractor shall secure the equipment and immediately notify the FCC Safety Office at (919)575-3900, Contracting Officer, and the QAP of the specific repairs required.

All supplies, equipment, and machines shall be kept out of traffic lanes or other areas where they might create a public hazard.

Environmental Control: The Contractor shall comply with the Federal, State, and local environmental regulations. Upon occurrence of spills that could enter the institution, the contractor of the authorized representative shall immediately call the FCC Safety Department and report the incident.