SOW.docx

BEVERAGE SUPPLY

General Information: The Federal Bureau of Prisons, Field Acquisition Office, Grand Prairie, Texas intends to award a firm-fixed price indefinite-delivery, requirements type contract for the supply beverage products, equipment, and service for the prison facilities located in Coleman, Florida. FCC Coleman requires bag-in-box post mix non-carbonated beverage products, as well as, coffee products.

All supplies and equipment will be delivered to FCC Coleman, 846 N.E. 54th Terrace, Coleman, Florida 33521. FCC Coleman consists of five institutions collectively housing approximately 7300 federal inmates. Facilities types include: United States Penitentiary Coleman I (USP I); United States Penitentiary Coleman II (USP II); Federal Correctional Institution Medium (FCI Medium); Federal Correctional Institution Low (FCI Low); Satellite Prison Camp (SPC) . General information regarding FCC Coleman and the Federal Bureau of Prisons is available at www.bop.gov.

Bag-in-Box Beverage Supply

Product Supplies: The contractor shall provide five (5) gallon, non-alcoholic, non-carbonated, liquid concentrate, bag-in-box (BIB) post mix beverages. The contractor shall provide a variety flavor selection which includes fruit punch, sweet tea, orange, and at least one additional flavor of an unsweetened beverage, safe for diabetics such as unsweetened tea. The product supplied must be a blend of natural and artificial sweeteners and may be sweetened with corn, beet or cane sugar, NutraSweet, Neotame or Splenda. Saccharin is not acceptable. The juice content of the product shall be no more than 5%. All products must be Kosher approved and contain no additives or preservatives. The contractor must provide written documentation for Kosher verification. Product shall be prepared, packaged, and processed in accordance with all applicable laws, regulations, and standards for the type of beverage product.

Cold Beverage Dispenser and Equipment: All beverages required will be dispensed by a concentrated type bag-in-box dispensing system supplied and maintained by the contractor. The contractor shall provide, install and be responsible to maintain 25 refrigerated beverage dispensing units, each capable of storing and dispensing 150lbs of ice. Each non-carbonated beverage dispensing unit must have a minimum of four (4) valves and be capable of dispensing three (3) flavors without the use of CO2. The dispensing systems must have a filter system and back flow device that will filter incoming water to protect equipment and ensure quality product. The units must be counter top style to sit on an existing beverage cabinet (beverage cabinet is the only equipment mentioned that is provided by the Government) and be adaptable to hook up to existing drains on beverage cabinets without spillage onto the beverage bar. The unit air compressors must be able to pump beverages up to 100’ and the units should provide a product flow rate of 1.1 to 1.6 ounces per second. Dispensing units should accept all cup sizes. Each dispensing unit will have a water dispenser (tab, lever, or button) on it. Each dispensing unit shall be equipped with one full set of flavor labels for all dispensing nozzles. Replacement labels shall be provided upon request. Upon initial delivery, 5 sets of replacement labels shall be provided to Food Service Administrator for each institution. The contractor will provide beverage racks with the capability of storing products being dispensed, as well as, switch over connectors on each flavor being dispensed. All units should be the same make, model and have the same type appearance. The contractor shall provide hasps on each piece of equipment so padlocks can be used to secure the equipment. The equipment should be completely secured with no free access to the internal parts. Contractor shall provide straps, locks, or bars, if needed, to secure unit from being tampered with by other than authorized staff. Correctional packages will be enhanced where necessary if tampering occurs after initial installation.

Coffee Supply

Product Supplies: The contractor shall provide coffee, caffeinated, premium roast, freeze-dried, concentrated, or caffeine liquid, concentrate to prepare an eight (8) ounce cup of beverage. The finished coffee product should have a medium coffee profile. Containers must be disposable- no glass or metal. The coffee base should be supplied in a Ph rage of 4.95 – 5.15. Coffee product must be Kosher approved and contain no additives or preservatives. The contractor must provide written documentation for Kosher verification. Product shall be prepared, packaged, and processed in accordance with all applicable laws, regulations, and standards for this type of coffee product.

Equipment- Coffee Dispenser: The contractor shall provide, install and be responsible to maintain 13 dispensing units to dispense regular coffee and hot water. The dispensing system must have a filter system that will filter incoming water to protect equipment and ensure a quality product. All machines should be equipped with back flow preventers. Each dispensing unit will heat incoming cold water to a point where suitable coffee temperatures will be maintained (160-180 degrees) when dispensing 600 portions in a two hour period. The dispensing unit must be a push button table top dispensing unit and be adaptable to hook up to existing drains on beverage cabinets without spillage onto the beverage bar. The coffee dispensing unit must be self-contained and cannot require piping or additional equipment outside the dispensing unit. All units should be the same make, model and have the same type appearance. The contractor shall provide hasps on each piece of equipment so padlocks can be used to secure the equipment. The equipment should be completely secured with no free access to the internal parts. Contractor shall provide straps, locks, or bars, if needed, to secure unit from being tampered with by other than authorized staff. Correctional packages will be enhanced where necessary if tampering occurs after initial installation.

Installation: The contractor shall deliver and have all equipment operations within 30 calendar days from the effective date of award of a contract. The BOP may request, at any time throughout the life of the contract, additional equipment or current equipment removed as needed. All equipment furnished shall remain the property or responsibility of the contractor and shall be retrieved at the contractor’s expense upon completion of the contract. Dispensing units and equipment will be delivered in installed in both main dining halls and staff dining rooms of FCC Coleman in the following quantities:

Main Dining: Coffee Dispensers: Low - 2, Medium - 2, Camp -1, USP1 - 2, and USP2 - 2.

Cold Beverage Dispensers: Low - 4, Medium - 4, Camp - 2, USP1 - 4, USP2 – 4.

Staff Dining: Coffee Dispensers: Low - 1, USP1 - 1 Cold Beverage Dispensers: Low - 1, Medium - 1, USP1 - 1, USP2 - 1, Training Center - 1

The remaining dispensing units (2 Coffee Dispensers and 2 Cold Beverage Dispensers) will be provided and stored at FCC Complex as standbys to be used during repairs.

Repair and Service: Repair and service of the equipment supplied by the contractor shall be provided throughout the life of the contract at no additional cost. Service will include preventative maintenance checks at least once each month. Preventive maintenance shall include a complete check of all dispensing equipment and calibration of beverage product and water ratios. The government shall notify the contractor of any equipment breakdown or failure to dispense. Requests for repairs will be made by the FSA and/or designee. The contractor shall respond with trained service personnel within twenty-four (24) hours to complete assessment of the equipment. Commonly used replacement parts should be brought with the contractor to facilitate on-the-spot repairs. Parts availability should be maintained by the contractor to ensure minimal service interruption that is no longer than 24 hours after the assessment is complete. In the event repair cannot be completed within 24 hours, a replacement machine shall be installed within 24 hours of the service call. Service visits will normally be scheduled during regular business hours Monday through Friday from 7:30 a.m. to 3:00 p.m., excluding 11:00 a.m. to 12:00 p.m.

Delivery Orders: FCC Coleman will place orders for products as needed. Product shall be delivered Monday through Friday, excluding federal holidays, within ten (10) working days after receipt of an order.

Institution Security: The contractor agrees to adhere to all regulations prescribed by the institutions in regards to the safety, custody, and conduct of inmates.

PRICING METHODOLOGY AND SCHEDULE OF ITEMS

Quoters shall submit product pricing be based on a “per finished gallon” price for 5 gallon BIB beverage product, and a “per finished gallon” price for coffee product. Pricing shall include all charges to the Government for provision of beverage supply, equipment, and service required by this solicitation (e.g., overhead, profit, taxes, maintenance, transportation, etc.)

Product Descriptions: Please complete the following schedule when preparing your quote.

Beverage Product Mix Ratio (i.e., 9:1, 24:1, 30:1, etc.)

Coffee Product Mix Ratio (i.e., 25:1, 30:1, 80:1, etc.)

Coffee Product Type: (i.e., liquid concentrate, freeze-dried soluble, etc.)

Coffee Product Container Size/Type: (i.e., 1 gal container, 2 gal bag, etc.)

Schedule of Items:

Base Year: Effective Date of Award (EDOA) through 12 months Beverage Product: 395,000 finished gallons x $ ________________ per finished gallon Coffee Product: 45,000 finished gallons x $ ________________ per finished gallon Option 1: 13 months from EDOA through 24 months Beverage Product: 395,000 finished gallons x $ ________________ per finished gallon Coffee Product: 45,000 finished gallons x $ ________________ per finished gallon Option 2: 25 months from EDOA through 36 months Beverage Product: 395,000 finished gallons x $ ________________ per finished gallon Coffee Product: 45,000 finished gallons x $ ________________ per finished gallon Option 3: 37 months from EDOA through 48 months Beverage Product: 395,000 finished gallons x $ ________________ per finished gallon Coffee Product: 45,000 finished gallons x $ ________________ per finished gallon Option 4: 49 months from EDOA through 60 months Beverage Product: 395,000 finished gallons x $ ________________ per finished gallon Coffee Product: 45,000 finished gallons x $ ________________ per finished gallon