RFIs Answered.pdf

Request for Information (RFI)

Questions and Answers July 13, 2022

RFI

Question/ Response

1. Question: Can the “Base Offer Cost Breakdown” Sheet be adjusted by the VA to better fit the projects being bid? Often the sheet does not reflect the actual divisions of work being solicited.

VA Response: Will adjusted at the Task Order Level

2. Question: Can you better explain how the contractor’s coefficient worksheet will be used? RS Means is updated regularly to adjust for market conditions. It sounds like the RS Means pricing will be locked in at the time of award rather than updating as RS Means updates. Please explain and provide an example of a partially filled out form

VA Response: Coefficient will be locked at the proposal level. Utilize RS Means at the time of task order issuance. RS Means updates costs quarterly.

3. Question: In Note 1 it sounds like all contractors will be required to perform (if Licensed) or hire subs for any asbestos work needed for awarded work, is that correct? Also will the contractor also be required to do the same for mold?

VA Response: Yes

4. Question: If payment for offsite stored materials will not be allowed will the Government provide an area onsite to store materials during this volatile market for materials?

VA Response: No, contractor will have construction area, if offsite is needed it will be at the expense of the contractor.

5 Question: Are we required to prove our bonding capability by submitting a letter from our bonding agent as to our current bonding capability at the time the letter is issued to show our capabilities?

Will the Surety Form mentioned be provided?

VA Response: Yes, however the contractor must submit bond for each awarded task order.

6 Question: Will the contract winners be required to carry Asbestos insurance based on Note 1?

VA Response: Contractor will be responsible to hire a license asbestos company if the task order requires abatement.

7 Question: During the information online meeting in May of 2022 it was stated that there would most likely be different regions within Florida and Puerto Rico is that still the case?

VA Response: This procurement cover all VISN-8 Stations (no regions)

8 Questions: Sub Factor 1 Capabilities & Multiple Project Experience states that we may only use projects within three years of the same type of project being bid. This seems limited for those Prime contractors working within the Federal Market if a particular project type hasn’t happened within that time frame. Will projects older than 3 years be considered for proving multiple projects at the any given facility?

VA Response: The sub-factor does not limit work to federal market.

9. Question: Are quailed people allowed to perform multiple tasks such as Site Super and QCM.

VA Response: Depend on the size of the project and the requirements.

10. Question: Not all estimate items are found within RS Means how would you like variables not in RS Means to be utilized within our bids? Some bid factors like past experience in a specific facility are not Quantifiable in an estimate program. An example of this would be having to use stairwells rather than an elevator do to accessibility

VA Response: To be identified at the task order level.

Question: Will there be multiple contractors selected to compete for work at all eight locations?

VA Response: Affirmative

12 Question: Reference the coefficient spreadsheet: How is the bond premium included in the total coefficient? How is a variable premium, depending on the task order size, factored into the total coefficient?

VA Response: Depending on the task order magnitude.

13 Question: Reference solicitation page 8, paragraph Solicitation Materials: Will there be prototypical drawings and specifications provided for use with our proposal submittal?

VA Response: Task Order materials will only be available at www.sam.gov.

14 Question: Page 20, paragraph B, we assume January 1, 2022, in the Note is a typographical error.

VA Response: Since award will be awarded prior January 1, 2023, the must current RS Mean pricing will be utilize from the award date.

15 Question: The eight locations are spread from Lake City in central Florida to Puerto Rico. Is it reasonable to expect a contractor located in say north Florida to accept a $2000 project in Puerto Rico? Most of the locations are clustered in central and south Florida with Puerto Rico being an outlier. It appears some special provisions are needed for work to be accomplished in Puerto Rico.

VA Response: Correct.

16 Question: Can CPARS be submitted in lieu of PPQ’s?

VA Response: No

17 Question: – On page 11, Part II – Past Performance Information, it is listed to fill out Attachment 3 http://www.sam.gov/

18 and Attachment 4. However, Attachment 3 & 4 are Bay Pines WGL and Orlando WGL. Should this section read to fill out Attachment 11 – Past Performance Forms?

VA Response: Will be corrected by the CO via Amendment #1.

19 Question: On page 15, Attachment 7 is said to be the Financial Disclosure.

Attachment 7 on the RFP is the West Palm Beach WGL. Please provide the form for the Financial Disclosure.

VA Response: Will be corrected by the CO via Amendment.

20 Question: The Pricing section states that “The coefficient will remain unchanged throughout the life of the contract and no other contract adjustments will be made as a result of the incorporation of the new or revised wage determination.” Without allowing for adjustments in the coefficient each year, the VA is not accounting for pricing adjustments for the GCs across the term of the contract. Will the VA consider a pricing coefficient be provided for each option year of the contract during the bidding phase?

Response: Correct, will remain the same.

21 Question: Please confirm that the task orders have a minimum limitation of $2,000 and a maximum limitation of $250,000? This is different than the VISN 8 MATOC that was done a few years back so we want to confirm this is the intent.

Response: Correct $2,000 and $250,000

22 Question: How many contractors does the VA expect to award a contract for under this IDIQ?

Response: Unknown at this time.

23 Question: On page 11, Part II – Past Performance Information, it is listed to prepare a minimum of three for not more than five forms. However, under Attachment 12 – Experience Information it says we can only submit three projects and any more than that will not be considered. Should this section read for us to prepare only three forms

VA Response: Under Experience Information, the contractor shall submit three (3) projects.

24 Question: - On page 15, Attachment 6 is said to be the Surety Form but attachment 6 on the RFP is the Lake City WGL. Please provide the Surety

Form OR can we submit at Bonding Capacity Letter from our bonding company?

VA Response: Will be corrected by the CO via Amendment.