RFI FBO Miscellaneous.doc

GSA/FAS/QSABC

Request for Information (RFI) General Services Administration

Miscellaneous Item Kits June 21, 2012 I. Purpose

The purpose of this Request for Information (RFI) is to seek sources, on behalf of the Federal Emergency Management Agency (FEMA), with the ability to provide miscellaneous item kits during disasters/emergencies to locations within the continental United States, Alaska, Puerto Rico, Hawaii, and Guam.

II. Background

The General Services Administration (GSA), Federal Acquisition Service (FAS), Office of General Supplies and Services (GSS), Center for Innovative Acquisition Development (CIAD) has a recurring requirement for miscellaneous item kits.

III. General

GSA is aware that FEMA’s need for miscellaneous kits constantly changes due to the type and location of an emergency. GSA needs to know the vendor’s ability to meet FEMA’s changing needs. Therefore, GSA is seeking information from vendors with varying items under the following North American Industry Classification System (NAICS) codes:

IV. Specific Requirements and Product Standards (Government Minimum Need) Miscellaneous Item Kits must be Trade Agreement Act (TAA) compliant. The miscellaneous item kits must be of standard commercial quality as replacement miscellaneous item kits within the disaster/emergency areas will most likely be unavailable.

The delivery and performance will be the sole responsibility of the BPA awardee(s). Detailed conditions are listed in the following pages.

GSA’s Green Purchasing Plan (GPP), in line with Federal green purchasing requirements, establishes the agency’s policy for purchasing environmentally preferred (green) products. The GPP states that this procurement shall require the supply, or use of the Environmental Protection Agency’s Comprehensive Procurement Guidelines Program which includes a list of EPA designated products and their recommended recycle content as well as the U.S. Department of Agriculture’s list of mandatory BioPrefered products. Items identified below that do not comply with the identified environmental program or standards may not be supplied.

The following table displays the current acquisition needs as a comprehensive list of contract line items that may be requested on individual purchase orders with the item, description and quantity needed. These items will be ordered as a complete kit, and this list is not exhaustive as GSA reserves the right to supplement this list with additional miscellaneous items as needed.

MISCELLANEOUS ITEM KITS

*Any actual orders that result from the establishment of the BPA(s) could result in orders less than the stated minimum quantity of miscellaneous item kits components or above the minimum quantity stated.

Items identified above that do not comply with the identified environmental program or standard may not be supplied.

Vendors must be able to provide all items listed in the chart above as a complete kit.

V. Delivery Location and Delivery Schedule

During disasters/emergencies, GSA will require a verbal acceptance or non-acceptance response from the selected contractor(s) within two-hours from time of notification (verbal authorization and confirmation with fixed price order within 24 hours). In response to a disaster/emergency situation, at a minimum, one third of the total quantity ordered by GSA shall be delivered within 24 hours of the BPA holder receiving the notice to proceed, with the second one-third of the order delivered within 48 hours, and the remaining one-third delivered within 72 hours of the notice to proceed, as required in the IAA between FEMA and GSA.

The BPA holder shall be required to maintain a 24/7 point of contact throughout the life of the BPA.

All BPA holders must specifically address whether the BPA will be FOB origin or FOB destination.

VI. Government Questions

GOVERNMENT QUESTIONS

1) Are vendors able to provide all items and quantities in the sizes requested that are listed in IV. Specific Requirements and Product Standards (Government Minimum Need)?

2) What is the approximate lead time for vendors to supply kits, as FEMA requires 1/3 of an order to be delivered within 24 hours, 1/3 delivery within 48 hours, and the last third of an order to be delivered within 72 hours?

3) Are vendors able to provide the miscellaneous item kits to the continental United States, Alaska, Puerto Rico, Hawaii and Guam?

VII. Instructions

Requests for Information shall be submitted electronically through email to Daniel.r.miller@gsa.gov and bridgette.overbey@gsa.gov by the deadline specified in the announcements. All questions regarding this procurement should be sent electronically to Daniel.r.miller@gsa.gov and bridgette.overbey@gsa.gov with the subject line “Miscellaneous Item Kits by June 29, 2012 at 4:00 PM, Eastern Standard Time. Any questions received after this date will not be answered.

VIII. Public Records and Requests for Confidentiality Any document submitted that contains confidential information must be marked on the outside as containing confidential information, and each page upon which confidential information appears must be marked as containing confidential information. The confidential information must be clearly identifiable to the reader wherever it appears.

IX. Copyrights

By submitting a response, the vendor agrees that the government may copy the response for purpose of facilitation of review or to respond to requests for public records. The vendor represents that such copying will not violate any copyrights in the materials submitted.

X. Responses

Responses should be based on the material contained in this RFI and any other relevant information the vendor thinks is appropriate. Responses will not be returned.

XI. Cost to Vendors The government is not responsible for any costs incurred by a vendor in relation to the preparation of a response to this RFI.

XII. No Obligation to Issue Request for Quote The issuance of this RFI does not obligate the government in any way to issue an RFQ for the services described.

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