PWS Machine Maintenance Repair Service_ MMRS Final.docx

PERFORMANCE WORK STATEMENT (PWS)

FOR

Machine Maintenance and Repair Services (MMRS)

Dated 13 May 2026

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform Machine Maintenance and Repair Services on the equipment listed in Technical Exhibit 3, as defined in this PWS.

1.1.1 Objectives: The primary objective of this contract is to ensure the sustained operational readiness and availability of the Metals Technology shop’s critical Computer Numerical control (CNC) and OMAX machinery. This is achieved through a comprehensive program of preventive, predictive, and corrective maintenance that minimizes equipment downtime, ensures user safety, and supports the unit's core mission of parts fabrication and repair for aircraft and support equipment.

1.2 Background: The 113th DC ANG Metals Technology shop, located at Joint Base Andrews operates and maintains a variety of high-precision machinery, including multiple Computer Numerical Control (CNC) mills/lathes and an OMAX waterjet cutting system. This equipment is essential for the fabrication and repair of metallic components required for aircraft and ground support equipment readiness. The complexity and proprietary nature of these systems require specialized technical expertise beyond the scope of in-house military personnel to diagnose, maintain, and repair. This contract is established to acquire these specialized services and ensure the long-term sustainment of the shop's manufacturing capabilities.

1.3 Period of Performance (PoP): The Period of Performance shall be 1 Base Year of 12 months and four (4) 12-month option years.

1.4 General Information:

1.4.1 Place and Performance of Services: The contractor shall provide services between the hours of 0730-1630 on Tuesday through Friday, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance shall be at Building 3119, Room 108. The contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the workforce are essential. Teleworking is not authorized.

1.4.1.1 Telework: The Government does not permit the contractor to telework in support of this requirement. In furtherance of Continuity of Operations Planning (COOP), a telework program may be enacted to ensure that the Government's mission-critical operations stay operational during times of national emergency or incidents of national significance. Telework shall be at no additional cost to the Government.

1.4.1.2 Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.4.1.3 The contractor’s employees shall become familiar with and obey the regulations of the installation; including fire, traffic, safety and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times, and shall be subject to such checks as may be deemed necessary. The contractor shall ensure compliance with all regulations and orders of the installation, which may affect performance. The Government reserves the right to direct the removal of an employee from Government property or revoke access to Government systems for misconduct, security reasons, or any overt evidence of communicable disease. Removal of contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract.

1.4.2 Recognized Holidays: The following are recognized United States (US) holidays. The contractor shall not perform services on these days:

1.4.2.1 New Year’s Day: January 1st

1.4.2.2 Martin Luther King, Jr.’s Birthday

1.4.2.3 President’s Day

1.4.2.4 Memorial Day

1.4.2.5 Juneteenth National Independence Day: June 19th

1.4.2.6 Independence Day: July 4th

1.4.2.7 Labor Day

1.4.2.8 Columbus Day

1.4.2.9 Veteran’s Day: November 11th

1.4.2.10 Thanksgiving Day

1.4.2.11 Christmas Day: December 25th

1.4.3 Quality Control (QC): The contractor shall develop and maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary (PRS). A final QCP shall be submitted to the Contracting Officer Representative (COR) NLT 10 days after contract award. After acceptance of the QCP, the contractor shall obtain the Contracting Officer’s (KO’s) acceptance in writing of any proposed changes to its QCP.

1.4.4 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

1.4.5 Access and General Protection/Security Policy and Procedures. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Contracting Officer’s Representative (COR). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the local installation’s Security Forces, Director of Emergency Services or local Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by DoW, Headquarters Air Force (HAF) and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1. The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

2. The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver s license, current vehicle registration, valid vehicle insurance certificate, and [insert any additional requirements to comply with local security procedures] to obtain a vehicle pass.

3. During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

4. Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

5. Failure to comply with these requirements may result in withholding of final payment.

1.4.5.1 For Contractors that do not require CAC, but require access to a DoW Facility and/or Installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Air Force Instruction (AFI) 10-245, AFI 31-101 and Air Force Manual (AFMAN) 31-113), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by Government representative)

1.4.5.2 Antiterrorism Awareness Level I Training (AT Level I). All contractor employees, to include subcontractor employees, requiring access to US Government installations, facilities and controlled access areas shall complete AT Level I training within 15 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. AT Level I may be accomplished by a Level I qualified instructor; completing the Force Protection computer-based training (CBT) course on the Advanced Distributed Learning System (ADLS) or Joint Knowledge Online at http://jko.jten.mil. Tracking for each contractor or subcontractor employee is the responsibility of the COR or unit AT Representative. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee to the COR within 15 calendar days after completion of training by each employee or subcontractor personnel.

1.4.5.3 Reserved.

1.4.5.4 Communications Security/Information Technology (COMSEC/IT) Security. All communications with DoW organizations are subject to COMSEC review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DoW has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoW organizations. Therefore, the contractor is advised that any time contractor personnel place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DoW information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

1.4.5.5 Requirement for OPSEC Training. In accordance with AFI 10-701, Operations Security, OPSEC PMs/Signature Managers/Coordinators will provide OPSEC training or training materials to contract employees within 30 days of employees’ initial assignment to the contract and prior to having access to any critical information (CI) and annually thereafter. General organizational orientations may need to be supplemented by duty-related orientations in the work center targeted toward specific critical information and vulnerabilities associated with the work. Initial training (OPSE 1301 - OPSEC Fundamentals) is located on the ADLS website and refresher OPSEC training is conducted annually (at Commander's Call). The contractor shall submit certificates of completion for each contractor employee to the COR within 15 calendar days after completion of training.

1.4.5.6 OPSEC Plan. N/A

1.4.5.7 Reserved

1.4.6 Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.7 Special Qualifications: The contractor shall ensure that all personnel performing maintenance or repair on Government equipment possess current, valid certifications from the Original Equipment Manufacturer (OEM) for the specific make and model of the machinery they are servicing (e.g., OMAX Certified Technician, Haas Certified Technician, etc.). Copies of all relevant certifications for personnel assigned to this contract shall be provided to the COR upon request.

1.4.8 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with FAR 42.5. The KO, COR and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.9 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR, to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.10 Identification of Contractor Employees: All contractor personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government employees. The contractor shall ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed. The contractor’s status as a “contractor” shall be predominantly displayed in all correspondence types (to include signature blocks on e-mail) and dealings with Government or non-Government entities. Contractor personnel shall wear identification badges distinguishing themselves as such. The badges shall have the company name, employee name and the word “contractor” displayed.

1.4.10.1 The contractor shall retrieve all identification media (including vehicle passes) from its employees who depart employment for any reason. The contractor shall return all identification media (i.e., badges and vehicles passes) to the KO within 14 days of an employee’s departure.

1.4.11. Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

1.4.12 Contractor Travel: Reserved

1.4.13 Data Rights The Government has unlimited rights to all documents/materials produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the KO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.4.14 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.4.15 Phase In / Phase Out Periods: Reserved

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.3 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.4 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.5 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.6 Quality Assurance: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.7 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.8 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.9 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 Acronyms:

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

3.1 Property: The Government will furnish access to the necessary workspace for the contractor to perform services outlined in this PWS. This is limited to the physical shop floor where the equipment resides. The Government will not provide desk space, telephones, computers, or other office environment items. This property is incidental to the place of performance. The Government is responsible for the maintenance and repair of the facility itself. The contractor shall be liable for any damage to the facility caused by contractor negligence.

3.2 Materials: None. The contractor shall provide all materials, including but not limited to, all repair parts, components, and consumables required for performance of this contract.

3.3 Equipment: None. The contractor shall provide all tools, diagnostic equipment, and other equipment required for performance of this contract. The CNC and OMAX machines are the subject of the service, not Government Furnished Equipment (GFE) provided to the contractor.

3.4 Services: None.

3.5 Utilities: All utilities in the facility will be available for the contactor’s use in the performance of this contract. The contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1. This includes, but is not limited to, all personnel, supervision, tools, testing and diagnostic equipment, repair parts, consumable materials, and transportation required for the performance of this contract.

4.2 Secret Facility Clearance: Reserved

4.3 Contractor Security Clearance: Reserved

5.0 Requirements: The contractor shall:

5.1 Initial Equipment Assessment and Baseline Repair: Upon contract award, perform a one-time assessment and repair of specific, identified equipment deficiencies to establish a baseline operational capability.

5.1.1 OMAX Waterjet System Assessment and Restoration:

5.1.1.1 Assessment: Within 15 days of contract award, the contractor shall conduct a complete, top-to-bottom diagnostic assessment of the non-operational OMAX waterjet system.

5.1.1.2 Report and Proposal: The contractor shall provide the COR with a detailed assessment report that identifies all deficiencies, required parts, estimated labor hours, and a single, all-inclusive Firm-Fixed-Price (FFP) proposal to return the machine to full operational condition per OEM specifications.

5.1.1.3 Restoration should include rebuild or replacement of the pressure pump, the On/Off valve, swivels, axis motor belts, air filters, and water filter.

5.1.1.4 Restoration: Upon written authorization from the KO to proceed with the FFP proposal, the contractor shall execute the repairs to restore the OMAX system to full operational capability.

5.2 Recurring Preventive Maintenance (PM): Following the completion of the baseline repairs in section 5.1, perform a comprehensive preventive maintenance program to ensure equipment reliability and minimize unscheduled downtime.

5.2.1 Preventive Maintenance Plan: In accordance with OEM technical manuals and industry best practices, develop and execute a detailed Preventive Maintenance Plan for each piece of equipment covered under this contract. This plan shall outline all scheduled inspection, lubrication, calibration, and adjustment tasks and their frequencies. This plan shall be submitted to the COR for review and approval within 30 days of contract award.

5.2.2 PM Scheduling: Coordinate with the COR to schedule all PM activities during the Government's normal operating hours (as defined in paragraph 1.4.1) to minimize disruption to the Metals Technology shop's mission.

5.2.3 PM Execution: Execute all scheduled PM tasks as outlined in the approved PM Plan. The contractor shall provide all necessary lubricants, filters, and other consumable materials required to complete the PM.

5.3 Recurring Corrective Maintenance (Unscheduled Repairs): Following the completion of the baseline repairs in section 5.1, provide all necessary labor, tools, materials, and parts to diagnose and repair any new equipment malfunctions and restore equipment to full operational capability.

5.3.1 Service Call Notification: The COR or a designated alternate will notify the contractor’s Contract Manager (CM) via telephone or email of any equipment malfunction requiring corrective maintenance.

5.3.2 On-Site Response: Upon notification of an equipment malfunction, the contractor shall respond by having a qualified technician arrive on-site at the facility. Acknowledging the escort requirement, the response time "clock" begins once the technician has been granted escorted access to the facility. Response times are as follows:

Critical Failure: Within 4 business hours for any failure that renders a machine completely inoperable.

Routine Failure: Within 24 business hours for any failure that degrades machine performance but does not render it completely inoperable.

5.3.3 Diagnosis and Repair: Upon arrival, the contractor shall diagnose the cause of the failure and provide the COR with a verbal and written estimate of the time and parts required to complete the repair. The contractor shall proceed with the repair to restore the equipment to full operational status in accordance with OEM specifications.

5.4 Documentation and Reporting:

5.4.1 Service Reports: Upon completion of any maintenance action (preventive or corrective), the contractor shall provide the COR with a legible, detailed written service report. At a minimum, this report shall include:

Date and time of service

Equipment make, model, and serial number

A detailed description of the work performed

A list of all parts and materials used

The name of the technician(s) who performed the work

5.4.2 Monthly Status Report: The contractor shall provide a Monthly Status Report to the COR, due by the 5th working day of each month, summarizing all maintenance activities from the preceding month. This report shall consolidate all information from the individual service reports.

5.5 Service Contract Reporting: N/A

6.0 Applicable Publications: Publications applicable to this PWS are listed below:

Publication (Chapter/Page)

Homeland Security Presidential Directive (HSPD)-12 Policy for a Common Identification Standard for Federal Employees and Contractors

6.1 Applicable Forms: Forms applicable to the PWS are listed below:

I-9 Employment Eligibility Verification Current Version https://www.uscis.gov/i-9

TECHNICAL EXHIBIT 1

Performance Requirements Summary (PRS)

This PRS includes performance objectives the Government will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

Critical: 4 business hours Routine: 24 business hours

TECHNICAL EXHIBIT 2

Deliverables Schedule

1.4.5.5 OPSEC

Training Certificates

TECHNICAL EXHIBIT 3

List of Covered Equipment

The contractor shall be responsible for providing maintenance and repair services as defined in this PWS for the following Government equipment located at the 113th DC ANG Metals Technology shop, Joint Base Andrews:

Ver. October 2022