Polk_-_RLS_-_RFI_-_Final.pdf

REQUEST FOR INFORMATION

The Mission and Installation Contracting Office – Fort Polk (MICC-FPLA), Fort Polk, LA is seeking sources potentially capable of (and willing to) providing professional logistical support services to the Operations Group, Joint Readiness Training Center (JRTC) for approximately a 60 day period (the planned two rotation time period is from 29 March – 30 June 2016) while the long term competitive follow-on acquisition is completed. By decision dated 4 February 2016, the SBA’s Office of Hearing and Appeals mandated the use of NAICS Code 532490, Other Commercial and Industrial Machinery and Equipment Rental and Leasing for this requirement.

CONTRACTING OFFICE ADDRESS: Mission and Installation Contracting Office – Fort Polk (MICC-FPLA), 6661 Warrior Trail, Bldg 350, Fort Polk, LA 71459

BACKGROUND:

The JRTC is a diversified training base that conducts an estimated average of ten training exercises, known as rotations, in a 12 month period for Joint Task Forces. The scope of these exercises varies from mission to mission and range from 500 to 10,000 personnel. Support for some rotations may extend to other training areas associated with JRTC. These areas may include, but are not limited to, the Intermediate Staging Base (ISB) located at Alexandria, LA and Camp Beauregard located near Pineville, LA. Often, training exercises overlap each other by several days, calling for excellent planning and movement coordination of contractor provided assets to support simultaneous training events.

A critical component of the success of any JRTC training mission is to ensure that all units are provided essential logistical services during the scheduled training. Due to various factors such as excessive cost, logistical shortfalls in organic equipment, and time constraints, units cannot transport and provide these essential logistical services and materiel. Accordingly, Fort Polk provides what are known as “rotational life support services” to these units.

Rotational life support (“RLS”) is mandated by United States Army Forces Command (the Army Command [ACOM] which commands Fort Polk and the JRTC) Regulation 350-50-2, paragraph 2-8d, and Appendix H, Logistics Operations. This logistical component is considered “no fail”; without this support, a JRTC rotation would almost not happen.

CORE OBJECTIVES TO BE ACCOMPLISHED:

This effort seeks to obtain information regarding small businesses who are capable of furnishing all labor, materials, equipment, and services incidental to the set-up, operations, and removal of life support structures and services at Fort Polk, LA and other locations as identified by the Government in support of special training exercises conducted by the JRTC, Fort Polk, Vernon Parish, LA. Furthermore, it shall be understood that all resources are placed, maintained, serviced, operated, and removed in accordance with (IAW) instructions which would be provided by the Government.

Risk Factors: For any contractor to be able to perform this requirement, their action plan must demonstrate how they would mitigate the identified key risk areas to ensure the Government receives services which support this requirement to ensure military forces are properly trained. The following are the factors which carry the greatest risk in providing logistical support services where the Government is seeking risk mitigation in action plans submitted for review.

Equipment: The Contractor shall possess the capability to provide, setup, take down, maintain, and remove the following types of equipment in the performance of this service. NOTE: This list is NOT all-inclusive.

Because of the short suspense and brief performance period, it is critical that any potential offeror have the present capability to perform all tasks required. Accordingly, please provide documentary evidence of your ability to provide the necessary equipment (e.g., statement(s) of ownership, active lease agreements, etc.).

Tents- with a variance allowed of +/- 10% (all tents come with real double entry doors w/ automatic closures and entry ramps – 4 each per tent, lighted exit signs, lighting packages, HVAC w/ distribution, fabric walls, raised electrical distribution, fire extinguishers)

Approximate numbers per training event

Sleep: 60ft x 150ft (9,000 sq. ft.) 7 - 16 DFAC: 60ft x 150ft (9,000 sq. ft.) 3 - 6 Maintenance: 50ft x 60ft (3,000 sq. ft.) 3 - 5 TOC: 20ft x 60ft (1,200 sq. ft.) 0 - 3 Admin: 20ft x 30ft (600 sq. ft.) 0 - 3 **Generators of varying sizes (25-600 KVA) 50 - 65 **ECUs (8 – 25 ton) 20 - 35 **Water transport vehicles 1 - 6 **Fuel transport vehicles 1 - 6 Cots, folding type (capable of supporting 325lbs) 1,000 – 2,000 Shower trailers 8 - 18 Hand wash stations 90 - 120 Refrigerated trucks/vans 0 - 8 Garbage cans 50 - 80 Light towers 25 - 45 Tables 200 - 300 Chairs 900 - 1500 Flooring for tents (minimum 6 inch thick) DFAC tents get washable, textured plastic for ease of cleaning

Sleep tents get wooden flooring

**Contractor decision of types/numbers required

24-hour Services Support Capability: The Contractor shall possess the capability, expertise, knowledge, and staffing to provide 24-hour support to all training areas where they have equipment in place during the performance of rotation life support efforts.

Contract/Project Management Support Capability: The Contractor shall possess the capability and expertise to provide a Contract/Project Manager support having full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The Contract Manager or alternate shall be available 24/7 during the contract period. The Contract Manager shall have performed management of this type and scope of work within the last three years and be intimately familiar with the JRTC training areas.

Site Manager Support Capability: The Contractor shall possess the capability and expertise to provide on-site support personnel to include a Site Manager and provide 24-hour maintenance, repair and servicing tasks on Contractor furnished components. The Site Manager shall be able to address all service requests within two (2) hours of notification. The Contractor shall also be responsible for coordinating service and/or maintenance response from subcontractors to specialized components such as generators that require support above the capability of the on-site personnel. The Site Manager shall have performed management of this type and scope of work within the last three years and be intimately familiar with the JRTC training areas.

Employees: Contractor shall possess the capability to assign personnel capable of attaining Anti-Terrorism Level I certificates in accordance with DODI 2000.16, OPSEC certificates in accordance with AR 530.1 and the DoDM 5205.02-M. Any electrician or fuel handler shall be currently certified in accordance with State of Louisiana requirements. Electricians shall also be certified in accordance with the National Electric Code certification program.

PRINCIPAL GEOGRAPHICAL OPERATION SUPPORT AREAS:

Principal support operations will occur at:

Training areas applicable but not limited to: Fort Polk, LA; Alexandria, LA; Pineville, LA

ADMINISTRATIVE:

Responses must include the following: name and address of firm; average annual revenue for past 3 years and current number of employees; lease agreements; and teaming arrangements

To be considered for a Small Business set-aside, at least 50 % of the cost of contract performance incurred for personnel shall be expended for employees of the responder.( FAR 52.219-14, Limitation of Subcontracting)

RESPONSE

Are you a Small Business? (FAR 19.102), If so, which type: YES NO Small Disadvantaged small business? (FAR 19.304) YES NO Service Disabled small business? (FAR 19.14) YES NO 8(a) Small Disadvantaged small business? (FAR 19.8) YES NO HUBZone small business? (FAR 19.13) YES NO Woman-Owned Small Business? (FAR 19.15) YES NO Involved in a mentor and/or protégé program? (DFARS 219.71) YES NO

Responses must demonstrate the company’s ability to perform in accordance with the Limitations on subcontracting clause (FAR 52.219- 14).

If your business holds an active General Services Administration (GSA) Federal Supply Schedule (FSS) which can accommodate the scope of the entire requirements outlined above, please provide the GSA schedule number with the action plan submission.

SUBMISSION DETAILS:

Vendors who wish to respond to this request for information should send responses via email NLT 1200PM Central Time 07 March 2016 to kyle.l.heid.civ@mail.mil. Interested vendors should submit a brief action plan which succinctly demonstrates their ability to mitigate identified key risks, including the ability to supply all required equipment and perform the services listed in the Objectives section.

Proprietary information and trade secrets, if any, must be clearly marked on all materials. All information received that is marked Proprietary will be handled accordingly. Please be advised that all submissions become Government property and will not be returned. The Government shall not be held liable for any damages incurred if proprietary information is not properly identified.

DISCLAIMER:

THIS REQUEST FOR INFORMATION IS FOR INFORMATIONAL PURPOSES ONLY. THIS IS NOT A REQUEST FOR

PROPOSAL. IT DOES NOT CONSTITUTE A SOLICITATION AND SHALL NOT BE CONSTRUED AS A

COMMITMENT BY THE GOVERNMENT. RESPONSES IN ANY FORM ARE NOT OFFERS AND THE

GOVERNMENT IS UNDER NO OBLIGATION TO AWARD A CONTRACT AS A RESULT OF THIS REQUEST FOR INFORMATION. NO FUNDS ARE AVAILABLE TO PAY FOR PREPARATION OF RESPONSES TO THIS REQUEST FOR INFORMATION. ANY INFORMATION SUBMITTED BY RESPONDENTS TO THIS TECHNICAL DESCRIPTION

IS STRICTLY VOLUNTARY.

http://www.acquisition.gov/far/current/html/Subpart%2019_1.html http://www.acquisition.gov/far/current/html/Subpart%2019_3.html http://www.acquisition.gov/far/current/html/Subpart%2019_14.html#wp1093836 http://www.acquisition.gov/far/current/html/Subpart%2019_8.html#wp1092796 http://www.acquisition.gov/far/current/html/Subpart%2019_13.html#wp1094801 http://www.acquisition.gov/far/current/html/Subpart%2019_15.html#wp1094868 http://www.acq.osd.mil/dpap/dars/dfars/html/current/219_71.htm mailto:o%20kyle.l.heid.civ@mail.mil.