CONSOLIDATED RFI QUESTIONS and ANSWERS Dec212023.pdf
PDF 112 KB Posted
- Attached to
- GSA Audio Conferencing Solutions
- Solicitation number
- RFI_47HAA024I0002
- Issued by
-
GSA Office of Administrative Services
About this file
This document contains questions and answers related to General Services Administration Request for Information number RFI_47HAA024I0002 for audio conferencing solutions. The RFI seeks information from industry to help GSA understand current and emerging audio conferencing technologies, features, and pricing models to support federal agency requirements. Responses to the RFI were due by December 2, 2023 and will be used to develop future procurement strategies for audio conferencing services. Key areas of interest include solutions for classified and unclassified environments, integration with collaboration tools, and usage-based or fixed-price pricing models. No award will be made based on the RFI; responses are only being solicited to inform future contract opportunities.
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Other files
| File | Type | Posted |
|---|---|---|
| Request For Information 18F Audio Video Conference.pdf |
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Consolidated Questions
RFI 47HAA024I0002
Video Conference Solutions
1. Is there a possibility of scheduling a site visit before the RFI due date? or after the RFI date but before any possible solicitation? Will there be an Industry Day or Walk-through scheduled?
No, there will be no site visits before the closing date of the RFI. Any potential solicitation will incorporate an opportunity for a site visit.
2. Is there an existing list of the actual inventory of equipment already in each of the rooms? How old is the equipment? Is it End of Life according to manufacturers? Are there photos of every room as is?
No, not applicable because rooms will be cleared out
2b. Is there software programming code for the rooms already completed and will the winning company get access to that programming code?
No rooms are complete and there is no code.
3a Is the plan to keep and use as much of the existing AV equipment as possible? Or is it a complete remove and replace with new equipment and software project?
This is a replacement with new equipment. Rooms will be emptied of existing legacy equipment (although some wiring may remain in walls/ceiling)
3b. Will this project be a brand new construction project or a Room renovation project or An AV upgrade only?
AV upgrade only, with potential slight room renovation where necessary
4. Is the vendor responsible for removing and disposing of replaced equipment?
No.
5. Are there existing actual blueprints or AV Design Engineering drawings or cable drawings to show how the current rooms are built and wired? If there are no drawings yet, perhaps that needs to be incorporated into the RFI or possible future solicitation.
and Answers
To be determined
6. What is the estimated timeline for an actual solicitation, award, start date for company that gets the award, and when do all of the rooms need to be completed by?
To be determined
7. In addition to all of the work involved to get all rooms upgraded and completed, will there also be a line item for ongoing maintenance over next 3 to 5 years?
Potentially, yes.
8. Will there be Warehouse or Storage Room availability at 1800 F location to house all of the equipment, cables, tools, ladders, etc. to get the job done on site. Or will with Awardee have to warehouse and have storage offsite and work to bring in all of the tools, equipment, etc. every day?
GSA storage room may be provided
9. Will all of the rooms be available to work in from start to finish, or will there need to be ongoing scheduling and juggling of time to get all of the rooms done? In other words, will awardee have to work around the ongoing operations and scheduled meetings in those rooms?
There will need to be an ongoing schedule but, with enough notice, it could be blocks of rooms at a time.
10. Is this opportunity already budgeted and is funding available to obligate by 9/30/2024 as an estimated 12 to 18 months project?
To be determined
11. Does GSA have a standard/preference for conference rooms of one display for meeting content and one display for viewing participants?
No preference
12. Will a floor plan be provided with the RFP?
No.
13. Will vendors get a list of existing equipment?
Not applicable as existing equipment will be removed from rooms prior to the start of this effort.
14. How many days after the award is installation to be completed?
To be determined
15. Will access be during or after normal business hours?
Potential for both
16. Can the vendor work after business hours and weekends?
This would require fully badged personnel if approved.
17. Any noise or work limitation during normal business hours or after hours?
Not at this time.
18. Draft Requirements Questions:
● Para 1.2: Please confirm this relates to control of the system/codec.
This would depend on the proposed technology. We prefer the most flexible options and expect to see responses accordingly.
● Para 1.3: Please confirm this relates to the system/codec operating via wireless or hardwire.
This would depend on the proposed technology. We prefer the most flexible options and expect to see responses accordingly.
● Para 4.4: Are you looking for signage incorporated into the displays or via the codec? We see no standalone monitors requested in the room listing.
We are not specifically calling out digital signage but expect to have proposed solutions that could be used as signage if required.
19. What manufacturer of wireless access points does the GSA use?
Cisco
20. Integration Capabilities Section
Does “customers VOIP system” mean GSA’s VOIP system or GSA’s customers VOIP system
GSA VOIP system
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