Revised_SOW___A-E_for_Interim_Period___Sep07_2018.docx

MUNICIPAL SERVICES PROGRAM KHYBER PAKHTUNKHWA

SOW for Engineering Services for Interim Period

Context:

The Municipal Services Program Khyber Pakhtunkhwa (MSPKP) is a municipal services delivery improvement program focused on drinking water supply, sanitation (wastewater drainage and sewerage), and solid waste management in the urban areas of Peshawar, Malakand, and Dera Ismail Khan Pakistan. Through a Government to Government (G2G) agreement, the Government of Khyber Pakhtunkhwa (GoKP) has established a Project Management Unit (PMU) to award the construction contracts, while USAID manages the Architecture and Engineering (A&E) services. Prior USAID A&E consultants, have performed work under MSPKP such as construction supervision, assessments, preparation of designs, development of bills of quantities (BOQs), engineer’s estimates, drawings, specifications, environmental documentation forms (EDFs), and environmental mitigation monitoring plans (EMMPs), etc. This work currently varies in its stages of completion, and the implementation of some activities is in progress while it has not yet begun on others.

Required Services:

USAID/Pakistan requires the services of a small team of water supply and sanitation engineers (Task Team) for a period of six months to carry out the following activities:

a) Review of existing designs, BOQs, engineer’s estimates, drawings, specifications, EDFs/EMMPs etc. prepared by prior consultants;

b) Perform construction site inspections, as needed, to verify completeness of ongoing works;

c) Complete and improve the existing designs, bills of quantities, engineer’s estimates, drawings, specifications, EDFs/EMMPs etc.;

d) Review and revise the milestones within MSPKP Project Implementation Letters (PILs) as needed to correspond with any changes to the designs, BOQs, engineer’s estimates, and drawings;

e) Review and suggest improvements in the designs, BOQs/Estimates, Drawings, Specifications, EDFs/EMMPs, Tender Documents, etc. prepared for Dir, Mingora, and Dera Ismail Khan, by the PMU’s consultant;

f) Review and comment on the bid evaluation reports prepared by the PMU’s consultant for the MSPKP activities in Dir, Mingora, and Dera Ismail Khan;

g) Document work performed and provide justifications for the changes in designs, BOQs, engineer’s estimates, drawings, specifications, and other deliverables;

h) Rewrite the project description chapters for the revised PILs including the original and revised conditions and reasons/justifications for revision of the various activities of PILs;

i) Assume responsibility of the project record and related property from USAID’s current A&E contractor at the conclusion of their contract, use it during the interim period according to the contract, keep it safe in custody, and hand it over to the new A&E contractor at the conclusion of the interim period, procurement of the services of which are planned;

j) Assume responsibility for sites where construction is in progress, and the relevant record and information from the current A&E contractor at the conclusion of its contract;

k) Provide - after exit of the current A&E contractor (November 25, 2018)- construction supervision and monitoring services (including quality and quantity monitoring, checking and approval of construction contractors’ payment certificates and recommend to PMU payment against these) for all the ongoing construction activities/sites in Peshawar as explained in the Scope of Work section below;

l) Issue milestone (as elaborated in the PILs) completion certificates; and

m) Any other tasks associated with the preparation of deliverables required for the revision of PILs;

These activities will require verification of conditions in some situations, and some members of the Task Team may need to visit the MSPKP sites to familiarize themselves with the project and activities. USAID and PMU-MSPKP will facilitate this, handing over the record, and passing on other information from the current A&E contractor.

The above services are to be applied to the activities detailed in the scope of work below.

Scope of Work:

Nine (9) PILs related to infrastructure have been signed under MSPKP so far. Activities of four PILs (#3, 5, 6, and 7) have been completed according to the PILs. Work on the activities of PIL009, which is 64% completed, is stopped since April, 2017 due to a court case filed by the construction contractor. Activities of three PILs (#11, 12, and 13) are in various stages of implementation, while construction of the PIL014 activities could not be commenced so far for want of designs’ review and revision. Details of the four current PILs, update on the new PILs and the services required from the task team are given in the below paras.

1. PIL011 – Rehabilitation and improvement of Primary and Secondary Drains in 15 Union Councils and construction of GT Road Sewer in Peshawar This PIL comprises the following six contract packages. Amendment 3 to the PIL011 has been drafted and put into circulation in the Mission for approval. Current status and required services through this activity are described below:

DR-03 Lot1: Rehabilitation and Improvement of Primary and Secondary drains in Union Councils 1 and 2 Peshawar. Reckoning with the current PIL, this package is 93% completed. Work on Tariq road drain is in progress. According to the 3rd amended PIL011 that is in circulation for approval, out of the total 17 revised milestones, 12 are already completed and paid. Out of the remaining 5, work on 3 milestones is completed and will be paid right after amendment to the PIL is signed. Construction on the remaining 2 milestones is in progress. The required A&E services will include completion of the on-going work, take-over record of the work done by the current A&E contractor, prepare and issue IPCs to PMU, issue the milestone completion certificates upon revision of the PIL.

DR-03 Lot2: Rehabilitation and Improvement of Primary and Secondary drains in Union Councils 3 and 4 Peshawar. Reckoning with the current PIL, this package is 78.5% completed. After completion of the on-going works, the activity shall be considered completed and no new work will be identified under this package. According to the 3rd amended PIL011 that is in circulation for approval, out of the total 26 revised milestones, 17 are already completed and paid. Construction on the remaining 2 milestones is in progress. The required A&E services will include completion of the on-going work, take-over record of the work done by the current A&E contractor, prepare and issue IPCs to PMU, issue the milestone completion certificates upon completion of the work and milestones.

DR-03 Lot3: Rehabilitation and Improvement of Primary and Secondary drains in Union Councils 7 and 8 Peshawar. This package is 47% complete. Construction activities on this package have been halted since March 2017. The construction contract has been rescinded by the PMU for this package. No further work on this activity will be done, and the activity has to be closed at whatever work is completed at site. SOW of this package and PIL is being revised according to the actual work completed at site so far. Upon revision of the PIL, the completed milestones will have to be certified by the task holder in order to make the PMU reimbursement against those milestones. The A&E services also includes taking over, for safe custody, all the record pertaining to this package from the current A&E contractor.

DR-03 Lot4: Rehabilitation and Improvement of Primary and Secondary drains in Union Councils 13, 14 and 29 Peshawar. This package is 71% completed. Work on Bahadar Kalay drain is in progress. After completion of this drain, no further work/sites to be handed over to the contractor. According to the 3rd amended PIL011 that is in circulation for approval, out of the total 13 revised milestones, 7 are already completed and paid. The required A&E services will include completion of the on-going work, take-over record of the work done by the current A&E contractor, prepare and issue IPCs to PMU, issue the milestone completion certificates upon completion.

DR-02: Rehabilitation and Improvement of Primary and Secondary drains in Union Councils 20 to 25 Peshawar. This package is 100% completed, and is included as a completed package in the PIL being revised. The required A&E services will only include taking-over record of the work done by the current A&E contractor.

DR-04: Rehabilitation and Improvement of GT Road Sewer This package is 99.6% completed and work on it is in progress towards completion. According to the 3rd amended PIL011 that is in circulation for approval, out of the total 11 revised milestones, 8 are already completed and paid. The required A&E services will include completion of the on-going work, take-over record of the work done by the current A&E contractor, prepare and issue IPCs to PMU, issue the milestone completion certificates upon completion.

2. PIL012 – Rehabilitation and Improvement of Drainage System of 4 Areas and Construction of Public Toilets at Kohat Road, Peshawar This PIL comprises of the following five contract packages. Current status and required services through the activity are as below:

DR-05: Rehabilitation and improvement of Gulbahar Outfall Drainage System including Gulbahar and GT road. This package is 86% completed and work on the package is in progress. The objective of this package was improvement of the drainage system to avoid flooding at the upstream of a culvert crossing the Hazar Khwani Canal. The work is complete but the flooding during the rains is still a problem in the area.

This activity, for revision of the PIL, requires:

· To review the designs and construction of the sewers laid under the Hazar Khwani canal for the performance and suggest solutions for avoiding the floods upstream of the culvert crossing the canal.

· Revisions to the PIL scope of work based on the actual work completed at sites;

· A revision of the BOQ/estimates along with revising the remaining PIL milestones;

· Rewriting the activity description under the revised project description chapter including reasons and justification for the revision of scope, BOQ/estimate, and the milestones etc. This description will also include any relevant conditions or alterations related to this activity.

DR-06: Rehabilitation and improvement of Bashir Abad Area drainage system upgrade including Pajaggi Road. This package is 38% completed and work on the package is in progress.

This activity, for revision of the PIL, requires:

· Revisions to the PIL scope of work based on the actual work completed at sites;

· A revision of the BOQ/estimates along with revising the remaining PIL milestones;

· Rewriting the activity description under the revised project description chapter including reasons and justification for the revision of scope, BOQ/estimate, and the milestones etc. This description will also include any relevant conditions or alterations related to this activity.

DR-07: Rehabilitation and improvement of Charsadda Road main drains upgrade including Shahi Bagh. This package is 36% completed and work on the package is in progress.

This activity, for revision of the PIL, requires:

· Revisions to the PIL scope of work based on the actual work completed at sites;

· A revision of the BOQ/estimates along with revising the remaining PIL milestones;

· Rewriting the activity description under the revised project description chapter including reasons and justification for the revision of scope, BOQ/estimate, and the milestones etc. This description will also include any relevant conditions or alterations related to this activity.

DR-08: Rehabilitation and improvement of Bhana Mari and Landi Arbab drainage system. This package is 37% completed and work is in progress.

This activity, for revision of the PIL, requires:

· Revisions to the PIL scope of work based on the actual work completed at sites, in-progress activities, and the inclusion of newly identified drains as replacement of the drains found unfeasible or constructed under other funding;

· A revision of the BOQ/estimates along with revising the remaining PIL milestones;

· Rewriting the activity description under the revised project description chapter including reasons and justification for the revision of scope, BOQ/estimate, and the milestones etc. This description will also include any relevant conditions or alterations related to this activity.

PT-01C: Construction of Public Toilets at Kohat Road, Peshawar.

· This package is 100% completed. This activity requires the inclusion of this package as a completed package in the revised PIL.

3. PIL013 – Rehabilitation of Water Supply Systems, Construction of Public Toilets, and Improvement/Repair of Out fall drains, Peshawar This PIL comprises of the following eight contract packages. Current status and required services through the activity are as below:

PT-02A: Construction of Public Toilets at Charsadda Road, Peshawar.

This package is 96% completed. This activity requires no services in terms of changes in the designs, drawings, or specifications. For want of PIL revision though, the task team is required to work out – based on the interim payment certificates (IPCs) - the actual quantities and cost of completion of the toilets, and revise the remaining milestones, if required. The funds already reimbursed to the PMU by USAID will have to be incorporated in the revised BOQs/cost estimates, and the revised milestones.

PT-02B: Construction of Public Toilets at Karkhano Market, Peshawar.

This package is 80% completed. This activity requires no services in terms of changes in the designs, drawings, or specifications. For want of PIL revision though, the task team is required to work out – based on the interim payment certificates (IPCs) - the actual quantities and cost of completion of the toilets, and revise the remaining milestones, if required. The funds already reimbursed to the PMU by USAID will have to be incorporated in the revised BOQs/cost estimates, and the revised milestones.

(PT-02C): Construction of Public Toilets at Grain Market, Peshawar.

This package is 31% completed. This activity requires no services in terms of changes in the designs, drawings, or specifications. For want of PIL revision though, the task team is required to work out – based on the interim payment certificates (IPCs) - the actual quantities and cost of completion of the toilets, and revise the remaining milestones, if required. The funds already reimbursed to the PMU by USAID will have to be incorporated in the revised BOQs/cost estimates, and the revised milestones.

WS-04, WS-05, and WS-06: Construction and Rehabilitation of Water Supply Systems in Zone-A, Zone-B, and Zone-D of Peshawar City. These three packages are respectively 7.7%, 28%, and 5.3% completed.

This activity, for revision of the PIL, requires:

· Physical verification of the tube well assessments performed by prior A&E consultants through a random reassessment of at least 20% of the of tube wells which completed assessments. If the Task Team’s reassessment results differ by more than 10% from the assessment performed by prior consultants, a reassessment of all (100%) tube wells shall be carried out.

· Confirmation of the works already completed by the prior consultants and the details of work which the interim payment certificates were issued by prior consultants.

· Incorporation of the actual costs paid (based on the interim payment certificates issued by the prior consultants) by the PMU for completed works, and an estimate of the amount to be paid for the on-going works for revising the BOQs/engineer’s estimates, and formulating the milestones. This shall be independently assessed for each of the three packages of work - WS-04, WS-05, and WS-06.

· Review of the electro-mechanical designs, if completed by and available by prior consultants. If not, preparation of the electro-mechanical designs for improvement of tube wells as assessed.

· Rewriting the activity description under the revised project description chapter including reasons and justification for the revision of scope, BOQ/estimate, and the milestones etc. This description will also include any relevant conditions or alterations related to this activity.

DR-09: Rehabilitation and Improvement of Afridi Garhi to Gulbahar drainage system, Peshawar.

Reckoning on the size of the activity as detailed in the current PIL and other related documents, this package is 37% completed. The current A&E contractor and PMU has informed USAID that remaining work has been completed by other agencies and there is no balance work left for carrying out this activity. The activity has been therefore considered as completed. The Task Team has not been required to perform any kind of design work on this activity/package. For want of PIL revision though, the task team is required to work out – based on the interim payment certificates (IPCs) - the actual quantities and cost of the works completed so far (37%), and revise the milestones accordingly. The funds already reimbursed to the PMU by USAID will have to be incorporated in the revised BOQs/cost estimates, and the revised milestones.

DR-11: Rehabilitation and Improvement of Muhammad Zai Drain, Peshawar.

This package is 30% completed.

This activity, for revision of the PIL, requires:

· Review and update the BOQ/estimates revision work done by the current A&E contractor.

· Revisions to the PIL scope of work based on the actual work completed at sites;

· Revision of the BOQ/estimates along with revising the remaining PIL milestones;

· Rewriting the activity description under the revised project description chapter including reasons and justification for the revision of scope, BOQ/estimate, and the milestones etc. This description will also include any relevant conditions or alterations related to this activity.

4. PIL014 – Rehabilitation and Improvement of the Tehkal Payan Main Drain and Construction of Public Toilets on Naz Cinema Road, Peshawar This PIL comprises of the following four contract packages. Current status and required services through the activity are as below:

DR-13: Rehabilitation and improvement of Tehkal Payan Drain in Union Councils #35 and 38, Peshawar. This package is sub-divided in three construction contract packages. Two packages (1 and 3) are awarded but the construction drawings (needing revision/improvement) have not yet been issued to the contractors by prior A&E consultants.

This activity, for revision of the PIL, requires:

· Review and improve the existing designs and drawings of this activity in accordance with the site conditions.

· Revisions to the PIL scope of work based on the actual work completed at sites;

· A revision of the BOQ/estimates along with revising the remaining PIL milestones;

· Rewriting the activity description under the revised project description chapter including reasons and justification for the revision of scope, BOQ/estimate, and the milestones etc. This description will also include any relevant conditions or alterations related to this activity.

PT-02D: Construction of Public Toilets at Naz Cinema road, Peshawar.

· This activity has been dropped, and shall be removed from this PIL. The activity requires that this package be removed from the activity.

5. Two New PILs – Construction of Workshop for Repair and Maintenance of Solid Waste Management Machinery and Vehicles owned by WSSP at Peshawar Two new PILs will be prepared for this activity, one for the construction of the workshop, and second for procurement and installation of the machinery, equipment, furniture, and other systems for the workshop. Designs and BOQs/engineer’s estimates are almost completed by prior A&E consultants.

This activity requires the task team to:

· Critically review, improve, and revise the designs, drawings, BOQs/estimates, milestones, and EDF/EMMP prepared by prior A&E consultants;

· Write the project description of this activity for inclusion in the project implementation letter.

6. Water Supply and Sanitation Improvement in Dera Ismail Khan City and Dir Town, and Trunk Drainage/Sewerage System in Mingora city.

The PMU’s consultant, Engineering Associates (EA) has been entrusted with the planning, design, and construction supervision of these activities. In accordance with their contract agreement, designs of some activities have been completed while others are incomplete. The prior A&E consultants have reviewed the designs, BOQs/estimates, milestones, EDFs/EMMPs etc. completed by EA, but have not finalized them to incorporate into the PILs.

This activity requires:

· Review EA’s contract to become familiar with the requirements of their contract;

· Critically review, improve, and revise the data, designs, drawings, BOQs/estimates, milestones, specifications, and EDF/EMMP prepared by EA and reviewed by prior A&E consultants;

· Perform site visits to Dir Upper, Dera Ismail Khan, and Mingora if required

· In collaboration with EA, write the project descriptions for inclusion of the PILs to be drafted for the activities in Dir Upper, Dera Ismail Khan, and Mingora Swat

Period of Performance:

The estimated period of performance for completion of the scope of work of this activity is six (6) months.

Reporting:

1. Weekly progress update on all the activities to be provided before noon of every Monday

2. Monthly progress report to be submitted within 6 working days of the end of a calendar month

3. Need based short/summarized technical reports for USAID’s and PMU MSPKP’s record and management’s decision/s

General:

1. All the data and property relevant to this activity is located with the USAID’s current architecture and engineering (A&E) services contractor in Peshawar

2. The activity requires active coordination with the USAID, USAID’s current A&E contractor, the Project Management Unit (PMU) of MSPKP, and the construction contractors.

3. Working space for the Task Team will be provided in project office of the current A&E contractor.

Staffing:

The following positions will fulfill the minimum staffing requirements under this task.

Task Team Leader: The Team Leader must at least have a Bachelor’s Degree in Civil Engineering. A Master’s degree in Drinking Water Supply, Sewerage/Drainage, and/or Environmental Engineering is highly desirable. The Team Leader must have at least twenty (20) years of demonstrated experience of planning, designing, and construction of urban water supply and sewerage/drainage projects, out of which at least five (5) years must have been in a supervisory role. The Team Leader must have the experience of reviewing and improving, for quality, all the reports and deliverables before sharing with USAID. S/He must also have excellent communication skills in in English language, particularly in writing technical reports related to drinking water supply and sewerage/drainage activities.

Senior Design Engineer: This position must at least have a Bachelor’s Degree in Civil Engineering. A Master’s degree in Drinking Water Supply and Sewerage/Drainage is highly desirable. The Senior Design Engineer must have at least fifteen (15) years of demonstrated experience of planning and designing of urban water supply and sewerage/drainage projects. This position must have at least five years of demonstrated experience of tube wells design and construction including the internal and external electrification and pumping machinery commonly used on the tube wells in urban areas such as Peshawar. The Senior Design Engineer must be able to communicate effectively in English language, both orally and in writing.

Senior Engineer (Quantity Survey): The Senior Engineer (Quantity Survey) must at least have a Bachelor’s Degree in Civil Engineering and a minimum of five years design and construction experience in urban drinking water supply and drainage/sewerage sectors particularly in the construction of tube well based water supply systems. This position must also have at least 10 years of experience in quantity surveying of the large and urban water supply and drainage/sewerage systems. The position must be conversant with the provincial market schedule of rates (MRS) and must be competent enough to carry-out rate analyses for a variety of items including civil, electrical, and mechanical items of works related to the drinking water supply and drainage/sewerage projects.

Senior Construction Engineer: This position must at least have a Bachelor’s Degree in Civil Engineering. A Master’s degree in Construction Management is highly desirable. The Senior Construction Engineer must have an overall fifteen (15) years of demonstrated experience in construction management, out of which seven (7) years must be in the construction management of large and urban drinking water supply and drainage/sewerage projects. The Senior Construction Engineer must be able to communicate effectively in English language, both orally and in writing.

Junior Engineer (Water Supply): This position must have a Bachelor’s Civil Engineering degree with a minimum of five (5) years’ experience in urban drinking water supply systems design and construction. The position must have excellent AutoCAD drafting and quantity and costs estimation skills.

Junior Engineer (Drainage/Sewerage): This position must have a Bachelor’s Civil Engineering degree with a minimum of five (5) years’ experience in urban drainage/sewerage systems design and construction. The position must have excellent AutoCAD drafting and quantity and costs estimation skills.

Junior Construction Engineer: This position must have a Bachelor’s Civil Engineering degree with a minimum of five (5) years’ overall experience in construction, with a minimum of three (3) years in the construction supervision of urban drinking water supply and drainage/sewerage systems.

Others: Support and assistance services as required for completion of the scope of work of this activity may be determined pro rata to the input to be provided by the technical team for completion of the services elaborated in the scope of work. Staffing other than mentioned above will be negotiable.