PWS Vertical Lift Modules.pdf

PERFORMANCE WORK STATEMENT

FOR

MODEL KARDEX SHUTTLE

500 VERTICAL LIFT MODULES (VLMs)

EDWARDS AIR FORCE BASE

CALIFORNIA

DESCRIPTION OF SERVICES

1.0 Scope of Work. The contractor shall furnish all labor, tools, equipment qualified personnel, administrative support, and transportation necessary to perform preventative maintenance and repairs of (4) Model Kardex Shuttle 500 Vertical Lift Modules (VLMs) located at Edwards Air Force Base (EAFB), California in accordance with this Performance Work Statement.

1.1 Preventative Maintenance. (CLIN 0001) The contractor shall perform semi-annual and annual preventative inspections and maintenance of the 4 VLMs to ensure each lift is fully operational at all times. All preventive maintenance shall be in accordance with manufacturers’ specifications/instruction or commercial/industrial standards. The semi-annual and annual preventative inspections and maintenance shall be coordinated with the Project Manager (PM).

1.1.1 Preventative Maintenance Inspection (PMI) Program. The contractor shall submit a PMI plan to the PM for approval within 15 calendar days after award. The purpose of PMI is to prevent and correct deficiencies with the VLMs, by minimizing equipment breakdowns and service interruptions, extending component service life, and maximizing operating efficiency. The PMI plan shall cite manufacturers’ specifications/instruction or commercial/industrial standards, and shall include equipment components to be inspected and maintained, inspection and maintenance techniques (adjustment, lubrication, repair, replacement, inspection, and testing of the VLMS and all associated mechanical devices, and safety equipment), as well as an inspection and maintenance schedule.

1.2 Trip Charge. (CLIN 0002) One trip charge will be used each time a service call is placed by the Government to cover the contractor’s travel to EAFB.

1.3 Service Calls. (CLIN 0003) The Contracting Officer (CO) will designate in writing, Government individuals that are authorized to place service calls to the contractor for maintenance and/or repair services. Service calls are separate events from scheduled preventative maintenance visits. Service calls are used to diagnosis repairs that are not considered preventative maintenance repairs in order to return the VLMs to full functionality. Service calls consist of an hourly rate that begins once the contractor has arrived to EAFB and has begun diagnosing required repairs. Once the contractor is notified of a service call, the contractor must respond and be on-site within 4 hours to begin diagnosing the repair. Service calls shall only be placed and responded to within normal duty hours. Once required repairs have been diagnosed, an Over and Above Request Form (Appendix A) shall be submitted if not within the scope of a preventative maintenance or repair.

1.4 Over and Above. (CLIN 0004) Over and above work is work discovered during the course of performing preventative inspections, maintenance, and repairs or during a service call that is outside the contractor’s control and not within the scope of preventative maintenance and repairs.

This permits the government and the contractor to negotiate parts and labor, which are within the general scope of the contract and are necessary to make repairs or prevent malfunctions, but are not specifically identified and priced. The contractor shall not proceed with the over and above repair work until the work order has been approved. The contractor shall commence work and complete work by the mutually agreed upon dates. Over and above guidelines are provided in DFARS clause 252.217-7028.

1.4.1 Over and Above Procedures. The contractor shall submit a written work request form (Appendix A), with a detailed cost estimate and warranty terms, to the PM and CO when required within three business days of diagnosis. Work requests shall contain data on the type of discrepancy disclosed, the specific location of the discrepancy, and the estimated labor hours and material required to correct the discrepancy. If the Government and the Contractor cannot agree upon a firm-fixed price for the Over and Above Work request, the Government has the right to openly compete the Over and Above Work.

(1) All work requests submitted with a total value of less than $2,500.00 will be reviewed and approved by the PM. All over and above work requests of $2,500.00 or more will be reviewed by the PM, but must be approved by the CO to make the determination of a fair and reasonable price.

(2) The PM for this contract shall –

(a) Promptly review the over and above work request for technical acceptability and the reasonableness of the price within 5 working days.

(b) Verify that the proposed work is required, appropriate, and is not covered under the basic contract line item(s).

(c) Verify that funding is available for the over and above work request.

(3) The PM shall inform and coordinate with other appropriate government agencies on base as necessary, in a timely and professional manner.

(4) Approval will be done in writing, unless under emergency conditions where oral approval may be used. All oral approvals will be followed up in writing. The approval will establish a firm-fixed price for the work request. Failure of the contractor to provide the information required on the over and above work request, within the specified time frame, may be grounds for the government to openly compete the over and above work.

GENERAL INFORMATION

2.0 Reporting.

2.1 Check with Government PM at Building 3735, Room 105 prior to and at the conclusion of work.

2.1.1 Provide status to the PM until completion.

2.1.2 Provide documentation upon completed work to ensure services can be validated and payment processed.

3.0 Safety.

3.1 The contractor shall comply with all Air Force safety standards and all OSHA standards.

3.2 Resolution of citations for violations of Occupational Safety, Health Act Safety, and Health Standards is the contractor's responsibility.

4.0 Security Requirements.

4.1 All Contractor employees will be subject to a criminal history background check IAW Air Force Manual (AFMAN) 31-113, Installation Perimeter Access Control, as stipulated in the Installation Commander's memorandum to the 412th Security Forces Office dated 23 Apr 2015 (the AFMAN and memorandum are both limited access documents but more details on the requirements/processing terms of background checks can be provided by the Contracting Office upon request).

4.2 Vehicle registration, proof of insurance, and a valid driver's license must be presented for vehicles. Installation Commanders may deny access and credentials based on information obtained during identity vetting that indicates the individual may present a threat to the good order, discipline, and morale of the installation.

4.3 Base Access. For Contractor personnel who wish to obtain long-term Base access via an Air Force Materiel Command (AFMC) Form 496, Application for AFMC Identification Card, IAW Air Force Federal Acquisition Regulation Supplement (AFFARS) Clause 5352.242-9000, Contractor Access to Air Force Installations, the Prime Contractor shall submit a written request on company letterhead to the CO with the following information (prior to submitting a request for Base access via an AFMC Form 496): 1) contract number, 2) location of work, 3) expiration date (must be on or before contract's expiration date), and 4) names of employees/ subcontractor employees needing access to the base, to include each employee's company name.

4.4 It is recommended that the Prime Contractor provide a copy of the request letter to each employee for verification purposes when the employee comes to the Contracting Office at Building 2800 to get their AFMC Form 496 signed. Employees for which no request letter can be found or provided will result in the employee being asked to return on another date/time so verification can be made. Base passes will be limited to the length of the contract not to exceed 3 years from the date the AFMC Form 496 is submitted to the Contracting Office for signature.

The AFMC Form 496 will be reviewed/approved by the CO, then taken by the Contractor employee to the Edwards AFB Pass & Registration Office in Building 3000 for the security portion and issuance of the Base pass.

4.5 The contractor shall comply with all base security regulations. Additionally, the contractor shall comply with actions dictated by force protection condition changes/measures. For real-world situations/exercises, changes to force protection conditions could impact contractor performance of work and can include denial of access to the installation to perform work. Only employees who will be working on the contract consistently/frequently should be submitted for a long term Base pass.

4.6 The Contractor shall comply with all security requirements imposed by the Installation.

Specific security considerations will be handled on an individual Task Order basis as required.

The contractor shall report suspicious activity (refer to Edwards AFB Contractor Antiterrorism Awareness pamphlet) to Security Forces at 661-277-3340 in a timely manner. The Contractor and its employees shall comply with all base traffic regulations.

4.7 Visitors/contractors with driver's licenses from ME, MN, MO, MT, and WA (exceptions are EDL- Enhanced Driver's Licenses from MN & WA) will not be able to obtain Base access without another form of identification as an identity proofing document. The list of authorized IDs can be found in the REAL ID Act of 2005. Please visit the Department o-f Homeland Security's (OHS) website to get the latest information, https·//www.dhs gov/current-status-states-territories.

4.8 Contractor will be offered Level I - Antiterrorism Awareness Training by the government.

This training provides contractor employees with the requisite knowledge necessary to remain vigilant for possible terrorist threats. Coordination for training should be done by the requiring unit Antiterrorism Representative (ATR) after contract award. AT Level I training can be taken at https://jkodirect.jten.mil/Atlas2/faces/page/login/Log.sineam for non-CAC holders. Tracking for each contractor or subcontractor employee is the responsibility of the COR or unit ATR.

4.9 The Contractor shall be responsible for safeguarding all government property, equipment and materials provided for Contractor use. At the end of each work period, all government facilities, equipment, and materials shall be secured.

4.10 During performance of the contract, the Contractor shall be responsible for obtaining required identification for newly assigned personnel. The Contractor shall be responsible for prompt return of credentials and vehicle passes for: 1) any employee who no longer requires access to the work site; 2) upon request by a CO; and 3) upon completion or termination of the contract. The Prime Contractor shall ensure that all Base Identification passes issued to employees and subcontractor employees are returned to the issuing office. Failure to comply with these requirements may result in withholding of payment. Contractor employees are prohibited from possessing weapons, firearms or ammunition, on themselves or within Contractor-owned or privately owned vehicle while on Edwards AFB.

5.0 Environmental.

5.1 The Contractor shall comply with all applicable Federal, state and local laws, regulations and standards that are or may become applicable to Contractor’s activities in performance of this

PWS.

APPENDIX A

OVER AND ABOVE WORK REQUEST FORM

Control Number__________

Description of work to be performed:

Costs:

Labor: The total labor price shall include all labor costs to include General and Administrative costs and Profit.

Labor Number Price Total Classification Hours Per Hour Labor Price

Total of Labor Costs $_____________

Materials, Supplies, Equipment. Contractor shall identify all materials, supplies, and equipment required regardless of value. For any single item less than $3000, contractor shall provide the quote from vendor. For any single item in excess of $3,000, the contractor shall provide at least 3 competing vendor quotes.

Vendor Name & Contact Info Item Cost

Total of Materials, Supplies, Equipment Costs $____________

Total of all work request costs $____________

Warranty period: Parts___________ Labor____________

Schedule of Work: Start_______ Complete________ Days and Hours _________

Other Conditions:

Contractor CE Program Manager Contracting Officer Signature & Date Signature & Date Signature & Date