RFI_Program_Management_and_Organizational_Change_Management_2018.docx

REQUEST FOR INFORMATION (RFI)

Best Practices of Project Management and Organizational Change Management (OCM) at Rural Development, USDA Lexington Kentucky.

1.0 Description

· Rural Development for the State of Kentucky is seeking information on Instructor or consultant to provide best practices for project management training to all employee’s during the period of 7/30 through 8/3 2018.

· Initial Training or consultant is to provide Project/Program Management to all employees of Kentucky Rural Development during July 30, 2018.

· Initial Training or consultant to provide Organizational Change Management to the Rural Development leadership Team July 30, 2018 with and a follow up training to all employee’s during the period of September or October 2018 at the State Office in Lexington Kentucky.

· The training should encompass work environment cultural changes to empower, involve, proactive and create a dynamic workforce, during a time of reduced resources, short notice directives.

· Train or consult the leadership in selecting and moving the right employee into those needed positions with the correct altitude, and proactive thoughtfulness to accomplish the Rural Development mission.

· Provide ongoing project management and organizational change management mentoring for a period of one year.

1.1 Request For Information (RFI) Only. This RFI is issued solely for information and planning purposes – it does not constitute as a Request for Proposal (RFP) or a promise to issue an RFP in the future. This request for information does not commit the Government to contract for any supply or service whatsoever. Further, the Government is not at this time seeking proposals and will not accept unsolicited proposals. The RFI responders are advised that the Government will not pay for any information or administrative costs incurred in response to this RFI; all costs associated with responding to this RFI will be solely at the interested party’s expense. Not responding to this RFI does not preclude participation in any future RFP, if any is issued. If a solicitation is released, it will be synopsized on the Federal Business Opportunities (FedBizOpps) website: https://www.fbo.gov and the GSA E-Commerce Central website: http://www.gsa.gov. It is the responsibility of the potential offerors to monitor these sites for additional information pertaining to this requirement.

For Official Use Only

For Official Use Only

2.0 Background

2.1 The USDA Rural Development is being restructured and streamlined to deliver it mission to the state of Kentucky of providing Rural Housing Programs, Multi-Family Housing Programs, Business-Cooperative Programs and Community Programs. The restructuring initiative has been evolving since FY 2017 with state doing more with less or defining leaner processes for the Rural Development mission. The impact to our operations is less funding, less personnel/employee with same amount of time to deliver the above programs. The State of Kentucky must adapt, work smarter and streamline the assets that is available at present time and in the future. The State is seeking information on a firm or individual with the expertise to train, mentor and deliver advice on how as a team Rural Development in the State of Kentucky can met the mission with limitations of less people and less funding.\

2.2 Delivery Period and Condition: Initial Training and consulting to be completed during July 30, 2018 with continued periods of scheduled mentoring and training during the FY2019.

2.3 Limitations: Not specified at this time.

2.4 Security Requirements: Not specified at this time.

3.0 Requested Information

The requested information is to confirm government cost estimate (GCE), service implementation timeline, and available service providers.

4.0 Responses

Interested parties are requested to respond to this RFI with a whitepaper.

4.1 RFI Whitepaper. The RFI whitepaper should be in Microsoft Word for Office 2007 compatible format and due NLT 29 Jun 2018, 1600 EST. The whitepaper response is limited to 5 single-sided pages and submitted via e-mail only to the Government Point of Contract (POC): Marshall Ritchey, Contract Officer, marshall.ritchey@ky.usda.gov. The RFI whitepaper should address the following telecommunication service offerings:

1. Training and mentoring services, the areas covered and experience of the firm,

2. Pricing structure,

3. Instructor/consultants education and experience in the requested areas,

4. Training and consulting implementation plan and schedule.

Proprietary information, if any, should be kept to minimum and MUST BE CLEARLY MARKED. The whitepaper needs to answer the Training/Mentoring requirements addressed in this RFI. To aid the Government, segregate proprietary information. Please be advised that all submissions become Government property and will not be returned. If any responder does not currently have a Proprietary Data Protection Agreement (PDPA) that would permit the Government’s personnel to review and evaluate the submitted whitepaper in response to this RFI, the responder should request to sign PDPAs with the Government. The following is the list of Government Point of Contact (POC) for the evaluation of the RFI whitepaper:

· Marshall Ritchey, (270) 821-4430, marshall.ritchey@ky.usda.gov.

4.2 Company Information. The RFI whitepaper should provide the following information:

1. Company Information. Name, mailing address, overnight delivery address (if different from mailing address), phone number, fax number, and e-mail of designated point of contact.

2. Proprietary Information. Identify and handle of responder’s company proprietary information should include either: 1) Copies of executed NDAs with the Government or

2) A statement stating the responder will not allow the Government to release its proprietary data for the RFI whitepaper evaluation.

5.0 Meetings and Discussions

The Government representatives may or may not choose to meet with potential RFI service provider. Such meetings and discussions would only be intended to get further clarification of potential capability, especially any development and certification risks.

6.0 Questions

Questions and the whitepaper regarding this RFI should be submitted in writing by e-mail to the Contract Program Manager, Marshall Ritchey, marshall.ritchey@ky.usda.gov.

7.0 Summary

This RFI is only intended for the Government to identify sources that can provide Trainer or consultant for best practices of project management and organizational change management Rural Development, Kentucky. The information provided in this RFI is subject to change and is not binding to the Government. The Government has not made a commitment to procure any of the RFI requirements discussed, and release of this RFI should not be construed as such a commitment or as authorization to incur cost for which reimbursement would be required or sought. All submissions become Government property and will not be returned.