Exhibit_D_TA-21_Vegetation_Control_FINAL_10.7.19.pdf

Exhibit D SOW September 26, 2019

EXHIBIT "D"

STATEMENT OF WORK AND TECHNICAL SPECIFICATIONS

TA-21 Vegetation Control & Municipal Trash Collection

1.0 Scope of Work

SUBCONTRACTOR shall provide vegetation control and municipal trash collection at the Los Alamos National Laboratory (LANL) Technical Area-21 (TA-

21) located at 500 DP Road for CONTRACTOR (N3B). Work shall be completed per this statement of work.

2.0 Work Included

2.1 SUBCONTRACTOR shall furnish all equipment, supplies, personal protective equipment, and labor required to complete work.

2.2 Site wide vegetation control shall include all the areas within the TA-21 perimeter fence and a minimum of 5’ outside the perimeter fence. The area within the perimeter fence is approximately 40 acres in size.

2.3 The site is broken up into 3 separate areas with distinct vegetation control work requirements (see Appendix D-1: TA-21 Site Map).

2.3.1 Area 1 – Includes the general site within the perimeter fence, the 5’ buffer outside of perimeter fence, the east road to the open area where the former waste water treatment plant was (including vegetation control to 5’ on either side of the road), and Material Disposal Area (MDA) U. Limb trees to approximately 8’ from ground surface and cut down and mulch dead trees. Cut back invasive woody vegetation to 4” from ground surface. Grasses and other non-woody vegetation shall be mowed or trimmed to a height between 2” to 4” from ground surface. Remove all vines and branches from fences. Woody vegetation trimmings shall be mulched and all trimmings shall be left on site.

2.3.2 Area 2 – Includes Material Disposal Area (MDA) T Nuclear Environmental Site (NES). Limb trees to 8’ from ground surface.

Cut back invasive woody vegetation to 4” from ground surface.

Woody vegetation trimmings shall be mulched and left within the boundary of the NES. Remove all vines and branches from fences.

No mowing or weed trimming within the MDA T NES boundary shall be performed.

2.3.3 Area 3 – Includes MDA A and MDA A NES. Limb trees to 8’ from ground surface. Cut back invasive woody vegetation to 4” from ground surface. Trimmings shall be mulched and left on site.

Grasses and other non-woody vegetation shall be mowed or trimmed to a height between 4” to 6” from ground surface. Remove all vines and branches from fences. All trimmings shall be left within the boundary from where they were generated (MDA or NES).

2.4 During vegetation control work, collect and bag all loose municipal trash found on the ground across the site. This may include water bottles, paper, packaging, etc. This does not include concrete, metal, pipe, wood, and other debris that is left over from site operations; nor any material from within a radiologically controlled areas or radiological control signs, ropes, chain, or labels. Once the waste is collected and contained (i.e.

bagged in clear bags), SUBCONTRACTOR shall relinquish the waste to N3B Operations personnel for management and disposal.

3.0 Work Excluded

3.1 No earthmoving or soil disturbance activities are required to complete this scope of work.

3.2 CONTRACTOR will process all site badge requests.

3.3 CONTRACTOR will supply all Radiological Control Technician (RCT) personnel, instrumentation and support.

4.0 Project Deliverables

Task Deliverable Due Date

Spring Cleanup Vegetation and municipal trash control/removal per section 2.0

March/April in performance year

Summer Cleanup Vegetation and municipal trash control/removal per section 2.0

July/August in performance year

Autumn Cleanup Vegetation and municipal trash control/removal per section 2.0

October/November in performance year

5.0 Special Requirements

Appendix D-2: Training Matrix

6.0 Technical Approach

The following technical approach or methodology shall be followed in the performance of SUBCONTRACTOR’S work.

6.1 SUBCONTRACTOR shall use the N3B Request for Information (RFI) form provided in Appendix D-3 of this Exhibit to ask questions, request information, or request clarification from the CONTRACTOR. The N3B RFI form shall not be used as a technical or commercial change document and shall not alter the SUBCONTRACT requirements in any way.

6.2 Requests to deviate from subcontract requirements shall be made utilizing the Subcontractor Deviation Disposition Request (SDDR) form per Appendix D-4.

6.3 CONTRACTOR may make technical changes to previously approved and issued technical documents pursuant to Exhibit B, General Conditions.

Those changes may be delineated on a: Field Change Request, Field Change Notice, Design Revision Notice, or other appropriate document attached to a Change Request.

6.4 All requests from SUBCONTRACTOR must be submitted to the FETL assigned to the project. No field direction, changes, or notices shall be accepted from ANY individual other than the FETL or the N3B Contracting Officer (CO).

6.5 In executing the activities outlined in this Exhibit D, it is incumbent upon SUBCONTRACTOR to achieve schedule requirements set forth herein and consistent quality as required in the subcontract documents made a part hereof.

7.0 Technical Performance Requirements

7.1 SUBCONTRACTOR must meet CONTRACTOR’s intended purpose of the

Work to CONTRACTOR’S satisfaction and complete the following to reach Substantial Completion:

7.1.1 SUBCONTRACTOR shall comply with all United States, Federal, DOE, N3B, and New Mexico laws, regulations, and requirements.

7.1.2 SUBCONTRACTOR shall prepare for and participate in periodic

CONTRACTOR and DOE compliance audits, as necessary.

7.1.3 Prior to initial site mobilization, SUBCONTRACTOR shall prepare for and participate in the performance of the CONTRACTOR Preparedness Review (see Appendix D-5); and complete any PRE-and POST start findings. CONTRACTOR expects to give the SUBCONTRACTOR written notice to proceed within 3 working days of satisfactorily meeting the requirements of the Preparedness Review, including closing out all pre-start findings. No mobilization is permitted before the notice to proceed is given. All work documents described in Exhibit I Required Submittals, such as the

Integrated Work Documents (IWDs), and worker-training certifications shall be reviewed and approved (with CONTRACTOR comments incorporated) prior to the Preparedness Review.

7.1.4 SUBCONTRACTOR shall comply with the following Key Personnel Requirements:

7.1.4.1 All SUBCONTRACTOR Key Personnel shall attend the

Preparedness Review and Project Kickoff meetings.

Either the SUBCONTRACTOR Project Manager and/or Project Superintendent shall attend all daily Pre-Job Briefings.

7.1.4.2 The SUBCONTRACTOR Key Personnel Project

Manager shall be onsite (i.e., TA-21) as needed during regular on-going field activities. The SUBCONTRACTOR Key Personnel Project Manager shall be pro-active and onsite during the start of all major activities (e.g., mobilization, inspections, and demobilization) and to properly engage in the roles and responsibilities of project management, communication and the mitigation of any issues that could impact the project.

7.1.4.3 The SUBCONTRACTOR Key Personnel Project

Superintendent (Person-In Charge (PIC)) shall be onsite (i.e., TA-21) 100% of the time during regular on-going field activities.

7.1.4.4 The SUBCONTRACTOR Key Personnel Environmental

Safety & Health (ES&H) Representative shall be onsite (i.e., TA-21) at least 10% of the time during regular on-going field activities.

7.1.4.4.1 SUBCONTRACTOR’s ES&H Representative’s

duties shall include, but are not limited to:

7.1.4.4.2 Promote and assist in implementation of

SUBCONTRACTOR’s Site Specific ES&H Plan, including review of integrated work documents.

7.1.4.4.3 Cease work and take immediate actions, as

necessary, to remove personnel from hazardous areas if the safety and health of SUBCONTRACTOR’s personnel, other site personnel, or third parties are jeopardized by SUBCONTRACTOR’s work activities, and notify CONTRACTOR’s FETL.

7.1.4.4.4 Periodically evaluate the site for any hazards and

environmental compliance issues not previously identified or adequately controlled, initiate measures required to protect personnel, the public and the environment, and revise documents accordingly.

7.1.4.4.5 Participate in ES&H and pre-job briefings as

required.

7.1.4.4.6 Conduct and document ES&H inspections in

accordance with the requirements of Subclause F9.1.

7.1.4.4.7 Conduct Industrial Hygiene (IH) personnel and

environmental monitoring and ensure hazard safeguards are in place.

7.1.4.5 SUBCONTRACTOR’s assigned ES&H

Representative may have other duties as long as they will not interfere with or prevent the employee from performing the above stated responsibilities.

7.1.4.6 In the event any of the SUBCONTRACTOR Key

Personnel cannot meet these onsite requirements, temporary substitutions of the SUBCONTRACTOR Key Personnel may be accommodated. However, advanced notice, to the extent possible, must be given and approved by FETL a minimum of 3 days prior to the substitution (unless it is an emergency, or medical situation), and shall meet all training requirements for their specific key position.

7.1.4.7 All work will be performed in a site access controlled area requiring SUBCONTRACTOR to check in and out daily with site Access Control and have work activities placed on the Plan of the Day (POD) and Plan of the Week (POW) schedules. This shall be coordinated with the

FETL.

7.1.4.8 SUBCONTRACTOR shall account for adequate time to

enter (sign in) and exit (sign out) of the work area, as well as adequate time to perform/participate in pre-job safety meetings, plan of the day/week meetings and status meetings.

7.1.5 SUBCONTRACTOR shall provide N3B/LANL badged, trained and qualified personnel to perform unclassified work at this location.

NOTE: Short-term visits may include entering an area to perform a repair or make a delivery and visitor badges can be obtained through the FETL. SUBCONTRACTOR must use U.S. citizens for all work inside the TA-21 area. All badges shall be turned in to the FETL at the end of the contract.

7.1.6 SUBCONTRACTOR shall inspect and approve all equipment prior to its use during TA-21 work. Equipment should be free of leaks and maintained at the highest standard possible during operation.

7.1.7 SUBCONTRACTOR shall escort and utilize appropriate flagging personnel for heavy trucks/equipment through the access gates and to the designated worksite.

7.1.8 Dust control measures shall be used to control airborne emissions to an acceptable level per the SUBCONTRACTOR Safety and Health Program. Dust shall be controlled by wetting methods and engineering controls, as necessary. Water shall be applied in a controlled manner to manage the dust without resulting in excess ponding or run-off.

7.1.9 All accident or incident notifications must comply with Exhibit F requirements.

7.1.10 No work shall be conducted within 100’ of ongoing operations at TA-21. The SUBCONTRACTOR shall inform the FETL of any anticipated need to access active operations areas through the Plan of the Week meeting and obtain approval from the FETL before work can commence within the impacted area.

7.1.11 SUBCONTRACTOR shall submit monthly invoices by the 5th of each month for work complete. Monthly invoices shall be submitted in a timely manner for work complete.

7.1.12 SUBCONTRACTOR shall submit a monthly accrual by the 16th of each month estimating work to be completed through the end of the month. Monthly invoices shall be submitted in a timely manner for work complete.

8.0 Turnover

8.1.1 SUBCONTRACTOR shall ensure the work has been completed in compliance with the Subcontract Documents.

8.1.2 Each seasonal work performance period, SUBCONTRACTOR shall develop and submit to FETL a detailed punch-list document outlining any incomplete items/status including submittals, Nonconformance Report (NCRs), open amendments, and other contractually required documentation. SUBCONTRACTOR shall then request an initial walk down with CONTRACTOR.

8.1.3 SUBCONTRACTOR shall submit the punch-list to CONTRACTOR prior to the initial walk down, at which time CONTRACTOR will designate the items listed as “A” or “B”.

8.1.3.1 “A” items are items that must be complete to achieve

Substantial Completion.

8.1.3.2 “B” items are items that may be incomplete for

Substantial Completion but must be completed to achieve Final Completion.

8.1.4 Items identified during and after the initial walk down as incomplete shall be added to the punch-list.

8.1.5 SUBCONTRACTOR shall complete all items listed on the punch-list to achieve the final milestone specified in the RFP Form 9073.

8.1.6 SUBCONTRACTOR shall initial and date each item on the punch-list as it is completed; CONTRACTOR will then verify completion by initialing and dating each item as well.

9.0 Contractor’s Policies and Procedures (Note: may be updated/revised for RFP issuance)

For all procedural or technical document deviations, SUBCONTRACTOR shall request in writing approval via the FETL.

SUBCONTRACTOR shall comply with the following N3B policies and procedures, or parts thereof, applicable to any person who performs work for N3B at Los Alamos National Laboratory.

Policy or Procedure Number Title Instructions

N3B-SD100 R0 Integrated Safety Management System Description

Perform work in accordance with this document

N3B-SD330 R0 N3B Quality Assurance Program Perform work in accordance with this document

N3B-P101-12 R0 ES&H Requirements for Subcontractors

Perform work in accordance with this document

N3B-P300 R0 Integrated Work Management Perform work in accordance with this document

N3B-AP-P300-1, R0 Integrated Work Control Process Perform work in accordance with this document

N3B-P121 (current revision) Radiation Protection Perform work in accordance with this document

N3B-AP-ER-1001, R0 Environmental Remediation Project Preparedness Review

Perform work in accordance with this document

Policy or Procedure Number Title Instructions

N3B-P101-17 R3 Excavation/Fill/Soil Disturbance Perform work in accordance with this document

10.0 Period of Performance

Mobilization may start after notice to proceed by the N3B Contracting Officer after contract award and preparedness review has been completed (see Appendix D-5). SUBCONTRACTOR shall complete site wide vegetation control three times per year: spring (March or April), summer (July or August), and late autumn (October or November), per direction from FETL. 30 day notice shall be given to the FETL as to when the work will be performed. Work shall be completed within 4 weeks during each seasonal work performance period, with a punch list walk down occurring 3 weeks from start of work, leaving 1 week for any rework/final cleanup. This work shall occur beginning in the Spring 2020 seasonal work period, and extend to and include the autumn 2022 work period.

If inclement weather such as excessive snow or flooding prohibit (as determined by the FETL) the work from being conducted on the planned day(s), then the work shall be rescheduled by the SUBCONTRACTOR with the FETL for a future date.

11.0 Place of Performance

Work will take place at TA-21 located at 500 DP Rd, Los Alamos, NM 87544. TA- 21 is a part of Los Alamos National Laboratory; N3B has operational control of the area.

12.0 Attachments

Appendix D-1: TA-21 Site Map

Appendix D-2: Training Matrix - (to be issued with RFP)

Appendix D-3: N3B Request for Information (RFI) form - (to be issued with RFP)

Appendix D-4: N3B Subcontractor Deviation Disposition Request (SDDR) form - (to be issued with RFP)

Appendix D-5: Preparedness Review Procedure - (to be issued with RFP)

Exhibit A: General Conditions - (to be issued with RFP)

Exhibit B: Special Conditions - (to be issued with RFP)

Exhibit C: Schedule of Activities - (to be issued with RFP)

Exhibit F: ES&H Requirements - (to be issued with RFP)

Exhibit G: Security - (to be issued with RFP)

Exhibit H: Quality Assurance (QA) - (to be issued with RFP)

Exhibit I: Submittals - (to be issued with RFP)

Exhibit J: Insurance - (to be issued with RFP)

Exhibit K: Wage Determination - (to be issued with RFP)

Exhibit L: Prime Contract Flow-Downs - (to be issued with RFP)