RFI Virtual Computer Platform - Final.pdf

REQUEST FOR INFORMATION

RFI- Virtual Computer Software Platform

Indian Health Services, Bemidji Area

Issue Date: 10/1/2020 Response Due Date: 10/30/2020 NAICS Code: 541511

Subject: Request for Information (RFI) – Virtual Computer Software Platform

GENERAL INFORMATION

Description:

The Indian Health Services, Bemidji Area Office, Bemidji MN. Seeks feedback from companies/entities capable of providing a Virtual Computer Software Platform for Tribal Agencies and interested parties.

Background:

With COVID and the need to telework there is a number of distinct challenges this year in the negotiation process with Native American tribes. The Tribal and federal staff are teleworking and often the documents needed for review and/or signature are at the physical office. The type of solution envisioned could allow the tribal and federal staff to log into a virtual based system and work on contract proposals from a distance. The platform would allow for all interested parties to perform administrative duties virtually.

General Information:

THIS ANNOUNCEMENT IS NOT A SOLICITATION AND IS BEING USED FOR THE

PURPOSE OF MARKET ANALYSIS ONLY. Transfer of Undertakings, Protection of Employees (TUPE) may apply to any subsequent contract action. This notice is being published in accordance with Federal Acquisition Regulations (FAR) Part 5.101 requiring dissemination of information for proposed contract actions and FAR 10.001(a)(2)(ii) which requires conducting market research before soliciting offers for acquisitions with an estimated value in excess of the simplified acquisition threshold. The Government is seeking industry’s input to determine the availability of qualified sources with the technical capability to fulfill the Virtual Computer Platform. No contract awards will be made from this notice and no solicitation is available on FBO or any other bulletin board, posting room, or clearinghouse at this time. In order to develop a sound acquisition strategy, early industry participation is highly encouraged; however, participation in this effort is strictly voluntary. All costs associated with responding to this RFI will be solely at the interested party’s expense. The Government will not reimburse costs and will not be liable for any costs associated with responses to this RFI. Respondents will not be notified of the responses to this notice. Responses to this notice are not considered offers and cannot be accepted by the Government to form a binding contract. All RFI responses will be used in whole or in part for determining the most effective acquisition strategy for the Virtual Computer Platform or similar requirements. Requested information will be used within Indian Health Services to facilitate decision making and will not be disclosed outside the agency.

DEPARTMENT OF HEALTH & HUMAN SERVICES Public Health Service

Indian Health Service Bemidji, Minnesota 56601

Custom Computer Programming Services

Response Guidelines:

All responses to this RFI must be provided as an attachment in an e-mail message addressed to the Point of Contact (POC), below with the subject line “Response to RFI – Virtual Computer Software Platform” no later than 10/30/2020. Only electronic responses will be accepted.

Responses submitted by any other means will not be considered.

Requested Information:

The following is requested from interested companies;

1. Provide a Virtual Computer Software Platform to serve as a portal for tribal contract submission, allowing federal and tribal staff to:

a. Submit, Monitor and Evaluate proposal and proposal progress.

b. Update information such as tribal election results, changes in leadership etc.

c. File and save updated/automated contract records

d. Manage and catalogue contract communications

e. Track contract deadlines

f. Proposal comparisons

g. Manage financial data and provide financial data/tables based on a tribal share formulas

h. Track workload activities against individual contracts and / or line items.

i. Ability to assign tasks to particular staff members and track progress/workload

j. Track administrative actions related to contract modification and close out

k. Generate progress and financial reports

l. Provide an overall dash board for contract management

m. Tracking capability

n. Capacity to manage over 60 contracts per year with access for over 100 users.

o. Serve as an integrated database, customer relationship management, and grant/contract management solution.

Please submit a written response via scan/email-attachment on company letter head to the POC listed below.

POC:

Primary POC: Jennifer Richardson, Contracting Officer Phone: (218) 779-5807 Email: Jennifer.Richardson@IHS.gov