RFI - VA CIS Data Migration.docx

SOURCES SOUGHT:

Clinical Information System (CIS) Database Migration/Export Services

The Department of Veterans Affairs (VA), Office of Procurement, Acquisition and Logistics (OPAL) Strategic Acquisition Center (SAC) on behalf of VHA is issuing this request for information (RFI) in accordance with the FAR 10.002(b)(2)to determine the availability and technical capabilities of qualified sources.

Period of performance: TBD

The associated North American Industrial Classification System (NAICS) code for this procurement is 518210 Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services. The applicable product service code (PSC) is R617.

This notice is for planning purpose only and does not constitute a commitment on the part of the Government to award a contract, nor does the Government intend to pay for any information submitted because of this notice. This RFI is part of a continuous process for obtaining the latest information on the commercial status of the industry with respect to their current and near-term abilities. The information provided herein is subject to change and in no way binds the Government to solicit for, or award, a competitive contract. It is emphasized that this is a notice solely for planning and informational purposes.

STATEMENT OF WORK:

The VA uses a variety of clinical information systems (CIS) to document clinical care provided to Veterans across a spectrum of clinical services and specialties. These CIS are computer-based systems used to gather, store, and integrate clinical data on patients to the VA’s electronic health record (EHR). These systems may be implemented and used at single VA Medical Center (VAMC) locations, or across entire health care systems at the Veteran Integrated Service Network (VISN) or national levels.

The VA is in the process of transitioning to new CIS for specific clinical solutions as part of national standardization efforts, which introduces a need to retain or migrate the legacy CIS data in some form in alignment with VA policies. The goal of this RFI is to perform market research, assess the feasibility of vendors to meet the VA’s requirements of data migration/ export needs, and identify the different options in this market space. At a high level the legacy CIS uses a SQL database structure to house clinical data, whereas the new CIS uses an Oracle database structure. The VA is interested in exploring market solutions and best practices including but not limited to:

· SQL to Oracle database migration tools/development services

· SQL exporting and reports development for legacy CIS data

· Vendor neutral archive (VNA) solutions to view/manage legacy data.

General Information Regarding Legacy & New CIS Data Structure

The legacy CIS is being used at approximately 60 VAMC and has the following general data structure:

· Windows Server OS environment (varies from 2012 to 2019)

· 1 SQL database (DB), version is SQL Server 2014

· Average DB size is 100-200GB per site.

· Average number of tables in the DB is 300

The new CIS VAMC are transitioning to has the following general data structure:

· Windows Server 2019 or 2022 OS

· 1 Oracle DB, version is 19c

Data Migration & Export Services being Sought:

The VA is interested in exploring the following database migration and/or export solutions to meet the agency’s needs:

· Full database migration from SQL to Oracle database structure

All tables and associated information, including ePHI, would need be in scope.

Images stored on the legacy server within the database and/or through pointers would need to be migrated.

· Sample legacy DB structure available for review upon request

Export of the legacy CIS SQL database(s) in a format that is readable, searchable, and would allow for the creation of customizable reports to allow clinicians to review historical information in an efficient manner.

· Export legacy SQL databases from multiple sites to a new single server instance.

· Build a reporting solution to develop custom reports to query the data fields inside the database on an ad hoc basis from any client workstation within the VA.

· Web-based solution for reporting client would be preferred.

· Sample legacy DB structure available for review upon request

SUBMISSION INFO:

If interested, please send the following information to Jaspreet Mankoo at Jaspreet.Mankoo@va.gov, Kevin Pendleton at kevin.pendleton@va.gov, and Morgan Ward at morgan.ward@va.gov:

1. Capabilities statement

1. Full name and address of principal company

1. List of subcontractors

1. DUNS number/ CAGE Code/ SAM unique entity ID (UEI)

1. Business Size

1. Any additional solutions or configuration that would be beneficial to the clinical functionality of the needed services.

The VA reserves the right to either hold discussions or not to hold discussions. One-on-one meetings to explore potential solutions to meet the VA’s needs can be arranged and are at the discretion of the VA.