RFI USDA_OPEM_Electric Vehicle Charging Pilot Program.pdf

United States Department of Agriculture Office of Property and Environmental

Management (OPEM)

Property Management Division (PMD)

Electric Vehicle Charging Pilot Program

Request for Information (RFI) December 14, 2022

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Description and Purpose

The mission of the United States Department of Agriculture (USDA) is to provide leadership on food, agriculture, natural resources, rural development, nutrition, and related issues based on public policy, the best available science, and effective management.

USDA has a vision to provide economic opportunity through innovation, helping rural America to thrive; to promote agriculture production that better nourishes Americans while also helping feed others throughout the world; and to preserve our Nation's natural resources through conservation, restored forests, improved watersheds, and healthy private working lands.

OPEM provides Department-wide administration, leadership, oversight, and policy in the areas of property, fleet and environmental management. This includes issuing guidance and policy, managing data, leasing oversight and compliance and assisting customers for real and personal property management, utilization, and disposal; fleet card; and fleet, transportation, and aviation management. Additionally, OPEM develops and administers policy and guidance for environmental management at USDA, including response and restoration, environmental compliance, and sustainable operations.

As part of Departmental Administration’s (DA’s) Office of Property and Environmental Management (OPEM), the Property Management Division’s (PMD) mission is to provide excellent leadership and expertise to the U.S. Department of Agriculture’s (USDA) agencies, staff offices, other Federal agencies, and the private sector on a variety of fleet, real and personal property management, and policy issues. PMD works in partnership with USDA’s agencies to effectively acquire, manage and dispose of all USDA fleet, real and personal property. In furtherance of this mission, PMD issues guidance and policy, manages data, issues reports, and assists customers to implement current requirements and best practices related to office space leasing, USDA-owned real and personal property, and sustainable facilities and fleet operations.

Fleet Management

The Department owns and operates the second largest civilian motor vehicle fleet and one of the largest civilian aircraft fleets in the Federal Government. The fleet inventory accounts for about $5 billion in personal property.

USDA’s fleet consists of more than 37,000 vehicles that are owned and leased from GSA, with a few commercial leases. Most of USDA’s fleet is agency-owned light duty trucks and sedans located in cities, rural communities, and National Forests across the country and overseas. These vehicles are used to support the Department’s extensive and varied missions, including food safety inspections, agricultural research, fire prevention/suppression, and law enforcement. The complexity of USDA mission requirements and the overall size and

Page | 3 nationwide dispersion of the fleet make meeting and striving to exceed federal target goals a challenging effort that requires the commitment of all our agency fleet managers.

The fleet portfolio is comprised of 14 sub-agency fleets. The following 4 sub-agencies make up 86% of the entire fleet: Agricultural Research Service (ARS), Animal and Plant Health Inspection Service (APHIS), Forest Service (FS), and Natural Resources Conservation Service (NRCS). FY 2017 annual fleet operating costs was $169 million and a total of 341 million miles driven.

A quick summary of USDA’s motor vehicle fleet is presented below:

• Total of 37,163 vehicles

• 25.8% GSA leased,

• 74.2% Agency owned

• 0.1% Commercially leased

• 52% Alternative fuel vehicles 3.38% Alternative fuel consumed in 2019

• The motor vehicles reported by USDA agencies are categorized by the following vehicle weights:

o 76% of the USDA Motor Vehicle Fleet are Light Duty Vehicles (LDV) o 4% of the USDA Motor Vehicle Fleet are Heavy Duty Vehicles (HDV) o 20% of the USDA Motor Vehicle Fleet are Medium Duty Vehicles (MDV)

THIS IS A REQUEST FOR INFORMATION (RFI) ONLY. This RFI is issued solely for information and planning purposes - it does not constitute a Request for Proposal (RFP)/Request for Quote (RFQ) or a promise to issue an RFP/RFQ in the future. This request for information does not commit the Government to contract for any supply or service. USDA is not seeking proposals/submissions at this time and will not accept unsolicited proposals. Respondents are advised that the U.S. Government will not pay for any information or administrative costs incurred in response to this RFI. All costs associated with responding to this RFI will be solely at the interested party's expense. Not responding to this RFI does not preclude participation in any future solicitation if one is issued.

Scope See Electric Vehicle Charging Pilot Program Business Case

Commercial Pricing Provide an Estimate/Rough order of Magnitude (ROM) of the prices associated with procuring, developing, and deploying the solution your company would propose in as much detail as possible. This should include your suggestive Fee Structure.

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USDA is looking for a cost-effective solution.

NOTE: This is not a request for proposal (RFP) or request for quote (RFQ); it is purely for the USDA to set an expectation for pricing this work and to assess project viability given budget constraints.

Requested Information

Interested Parties Interested parties are requested to respond to this RFI with an electronic response to Contracting Officer Sean Jordan at sean.jordan@usda.gov. There will be no telephone calls accepted by the Contracting Officer about this RFI from Industry or Interested Parties.

Responses shall include the following:

• Provide information regarding the solution(s) approach the vendor believes could meet USDA's requirement:

o Including the specific software/platform/vendor to be utilized and address whether the approach has successfully been deployed (preferably federal) and any locations.

o Address any Risks, Issues, Assumptions, Gaps, and prices (Suggested Fee structure) associated with procuring, developing, and deploying the solution your company would propose in as much detail as possible.

• Provide Past Experience in the Federal Government providing an Electric Vehicle Charging Program:

o Include the Government Agency o Period of Performance (POP) of the Contract o Fee Structure of the Contract o Government Point of Contact (POC) for the Government Agency

• Provide capabilities the responder currently possesses. Responses shall include the relevant information regarding specific skills, experience, and clearances that its employees, by labor category, currently possess in performing the services as stated in the Electric Vehicle Charging Pilot Program Business Case.

o USDA is requesting a video displaying vendors capabilities. This video can be provided to USDA in the form of a URL link, YouTube link or a power point presentation with the requested video inserted in the power point submitted.

• Provide any other areas that the vendor believes are relevant for the USDA to achieve its stated objectives.

• Business type (Large/Small)

• Provide the name of the primary point of contact (POC) for the response.

mailto:sean.jordan@usda.gov

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• Provide Business Title, E-mail Address, and Phone Number for primary POC, Firm Name or organization affiliation, CAGE Code, and Firm Dun and Bradstreet (DUNS Number) and ueiSAM number.

• Provide proposed platform solution and recommended implementation method.

• Provide an explanation if not responding.

RFI Response Format:

• Responses can be in the following authorized formats, Adobe Acrobat.

o URL link, YouTube or Power Point presentation with video link for the requested video. Video shall not exceed 10 minutes.

• Written responses shall not exceed 15 pages and be formatted using standard industry practices. The first one or two pages that provide business information are not included in the 15 pages count.

• When e-mailing RFI responses, the required naming convention in the subject line should be the following: RFI Response USDA OPEM EV Charging Pilot - [INSERT Business name]

Industry Discussions

USDA representatives may or may not choose to meet with Responders. Such discussions would only be intended to clarify potential solution(s) or service(s) to meet the USDA OPEM requirements, especially any risks, issues, assumptions, and/or gaps.

Interested parties should send questions regarding this RFI to Contracting Officer Sean Jordan at sean.jordan@usda.gov by December 27, 2022, by 12 Noon EST. A complete list of the Q&A will be uploaded to SAM.gov and not provided directly to each vendor that ask questions via e-mail.

When e-mailing RFI questions vendors shall use the required naming convention in the subject line should be the following: RFI Question(s) [FIRM NAME] - USDA OPEM EV Charging Pilot. No telephone calls will be accepted about this RFI.

Electronic Responses are due no later than January 18, 2023, by 12 Noon EST. In the event the complete Q&A list is delayed, there is the possibility that the RFI will be extended to allow adequate time for vendors to review the Q&A and have time to respond to the RFI.

Additional Marketing Materials may be included with the response; however, USDA is not at this time seeking proposals and will not accept unsolicited proposals.

mailto:sean.jordan@usda.gov

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Summary

THIS IS A REQUEST FOR INFORMATION (RFI) ONLY to identify service(s) or solution(s) that can provide service (s) or solution to support the USDA OPEM/PMD. The information provided in the RFI is subject to change and is not binding on the Government. USDA has not committed to procuring any of the items discussed, and the release of this RFI should not be construed as such a commitment or as authorization to incur a cost for which reimbursement would be required or sought. All submissions become Government property and will not be returned.