RFI update Chairs 1.docx

Sources Sought Notice Sources Sought Notice

1. Introduction This is a REQUEST FOR INFORMATION only. Pursuant to FAR Part 10.002(b)(2)(iii) and (viii) (Market Research), the purpose of this notice is to:

1. Determine the commercial practices of companies engaged in providing the service needed;

2. Determine feasibility of use of General Services Administration (GSA) Federal Supply Schedule (FSS) Pursuant to FAR Part 8 and FAR Part 12 and ;

3. Determine availability of Service Disabled Veteran Owned Small Business (SDVOSB) and VOSB set aside pursuant to FAR Part 19 This notice in no way obligates the Government to any further action.

2. Requirement This notice is issued by the Department of Veterans Affairs (VA), Strategic Acquisition Center, Frederick, MD (SAC-F), to identify sources capable of providing the services described in Performance Work Statement (PWS) for HITC Chairs below.

THERE IS NO SOLICITATION AT THIS TIME

All responses must be submitted to Riley Bender (Riley.Bender@va.gov) and Michael Silva (michael.silva3@va.gov) by 3:00PM EST, on or before April 17, 2026 with a Subject line of "HITC Chair RFI Response". Responders will receive an electronic confirmation acknowledging receipt of a response but will not receive individualized feedback on any questions. If your company has the potential capability to perform these contract services, please respond to this Request for Information by providing a capability statement. The number of pages is limited to a total of 10 pages; size shall be no greater than 8 1/2" x 11". The top, bottom, left and right margins shall be a minimum of one inch each. Font size shall be no smaller than 12-point. Times New Roman fonts are required. VA is under no obligation to provide feedback to the company, or to contact the company for clarification of any information submitted in response to this RFI. The Capabilities Statement must include answers to the capability questions. Please ensure the question number is referenced within the RFI response. Below are the capability questions to be answered:

1. Provide a brief corporate profile of your company. Information in this profile should include: Organization name; UEI; Organization's website; Contact Name; Contact Telephone; Contact E-mail address.

2. Business Size (Large, Small, SDVOSB/VOSB, etc.) NAICS code is 337214 and GSA Schedule Category 33721P , if believed a better NAICS code and/or GSA Schedule Category are suitable please indicate which one and why.

3. For vendors that are SDVOSB, are you able to perform 51%?

4. If applicable, GSA Schedule/Contract Number, schedule and SIN category.

5. Does your organization have an existing GSA schedule for this type of requirement?

6. Vendors shall provide a Rough Ordre Magnitude (ROM) price for each chair requested in the PWS. Responses are for market research purposes only and are non-binding.

Disclaimer:

This Request for Information is for market research purposes only and does not constitute a Request for Quotation. It is not considered to be a commitment by the Government to award a contract nor will the Government pay for any information provided. No basis for a claim against the Government shall arise from a response to this Request for Information or Government use of any information provided. Failure to submit information in sufficient detail may result in considering a company as not a viable source and may influence competition and set-aside decisions. Regardless of the information obtained from this Request for Information, the Government reserves the right to consider any arrangement as deemed appropriated for this requirement. Respondents are advised, the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. No proprietary, classified, confidential, or sensitive information should be included in your response to this Request for Information.

PERFORMANCE WORK STATEMENT

HITC CHAIRS

1. INTRODUCTION. The mission of the Department of Veterans Affairs (VA), Office of Information & Technology (OIT), IT Operations and Services at Hines Information Technology Center (HITC) is to provide benefits and services to veterans of the United States. In meeting these goals, HITC strives to provide high quality, effective, and efficient information technology (IT) services to those responsible for providing care to veterans throughout United States, in an effective, timely, and compassionate manner. VA depends on information management/information technology (IM/IT) systems to further meet mission goals. The HITC processes data that is considered a lifeline to veterans and constant availability of that data is crucial. The HITC facilities department is responsible for ensuring the facility provides a safe and secure workplace for its employees, 24 hours a day, and 7 days a week (24/7).

HITC requires office chairs to support the Presidential Executive Order for employees to “Return to Office.” Investing in high-quality office chairs for employees returning to the workplace represents a strategic investment that directly impacts productivity, health, and employee satisfaction. As staff transition back to on-site work, proper seating is essential to prevent musculoskeletal disorders, reduce absenteeism, and minimize healthcare costs associated with workplace injuries. Research shows that proper office chairs significantly decrease postural stress on the spine, neck and shoulders while promoting proper alignment, resulting in enhanced focus, productivity, and energy throughout the workday. The initial procurement costs are substantially offset by cumulative savings from reduced workplace injuries, increased productivity, and improved employee retention rates. Additionally, providing proper seating demonstrates organizational commitment to employee well-being, which strengthens company culture and helps establish the workplace as an employer of choice during this critical transition period.

2. Contract Type. Firm Fixed Price.

3. PRODUCT SPECIFICATION AND DELIVERY INSTRUCTIONS.

HITC needs TBD office chairs for its office located in 5000 South 5th Avenue, Building 215, Hines, Illinois, 60141. Each unit price must include delivery fees if not already part of the unit price of the chair. TBD chairs must have a maximum weight capacity of up to two hundred fifty (250) pounds and TBD chairs must have a maximum weight capacity of up to three hundred pounds (300). The chairs must possess the following characteristics:

Product Information:

Criteria:

· Government quote: TBD-quantity

· Delivery Hours: Between 9:00 a.m. – 4:00 p.m. (Monday-Friday except Holiday)

· Delivery Location:

· Hines Information Technology Center (HITC) 5000 South 5th Avenue, Building 215 Hines, IL 60141

Delivery Points of Contact:

Delivery Schedule

Chair Delivery First Installment

Second Installment Third Installment TBD chairs (Max. Wt. 250 lbs.)

TBD chairs (Max. Wt. 250 lbs.)

TBD chairs (Max. Wt. 300 lbs.)

Notice to Proceed (NTP) + 90 days NTP + 120 days NTP + 150 days

Sources Sought Notice