RFI Ultrasound Machine.docx

THIS REQUEST FOR INFORMATION (RFI) IS ISSUED SOLELY FOR INFORMATION AND PLANNING PURPOSES. THIS IS NOT A SOLICITATION.

SUBMISSION OF INFORMATION ABOUT PRICING, DELIVERY, THE MARKET, AND CAPABILITIES IS HIGHLY ENCOURAGED AND ALLOWED UNDER THIS RFI FOR PLANNING PURPOSES IN ACCORDANCE WITH (IAW) FAR 15.201(e).

DISCLAIMER

This RFI is issued solely for information and planning purposes and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. IAW FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.

RFI/SOURCES SOUGHT DESCRIPTION

This is NOT a solicitation announcement. This is an RFI Notice only. The purpose of this RFI Notice is to gain information about potential qualified sources and their size classification relative to NAICS 334510 (size standard of 1,200 Employees). Responses to this RFI will be used by the Government to make appropriate acquisition decisions. After review of the responses to this RFI Notice, further RFIs and/or solicitation or other announcements may be published.

The Department of Veterans Affairs (VA) is seeking information on and sources capable of providing an Ultrasound Machine for the VA San Diego Healthcare System.

Brand-Name Product Information:

Manufacturer: FUJIFILM Sonosite, Inc.

-12 Months - Standard Coverage Warranty

Salient Characteristics:

Must Have:

· The system shall be a cart-mounted, point of care ultrasound system intended for bedside use in procedural, emergency, and clinic environments.

· System must have a 21-inch all touchscreen portrait display that provides image clarity sufficient to support high confidence diagnosis and procedures.

· Must have 2D (B-Mode) imaging with multi beam technology that improves contrast resolution, differentiates small structures, and enhances border delineation.

· Must have Color Velocity and Power Doppler imaging capable of highly sensitive, simultaneous blood-flow analysis on all compatible transducers.

· Must have optimization technology that adaptively adjusts multiple imaging parameters to reduce manual image optimization.

· System must have an optional needle enhancement feature that, when enabled, improves needle visualization while maintaining image quality of target and surrounding anatomy.

· System must have wireless networking

· The system must have a touch based primary user interface that provides direct on screen access to core imaging and workflow controls, without requiring a separate physical keyboard.

· The system must allow for rapid entry of essential patient information (for example, patient ID and exam type) using an on screen workflow designed to minimize the number of steps prior to scanning.

· System must have accessory storage solutions to keep probes, gel, and procedure supplies at the point of care.

· System must be battery operated or support extended rechargeable operation for use across multiple clinical areas (ICU, med-surg units, procedural areas) without frequent reliance on external power.

· System must include a mobile stand with interlocking wheels for stable positioning and transport, height adjustable at the stand head, with integrated transducer connectors, cable management features, and accessory storage for probes, gel, and procedure supplies.

· System must support capture, storage, and printing of ultrasound images for the medical record and quality assurance review, including documentation of vascular anatomy, needle position, and catheter placement.

· Vendor must provide on site initial training for clinical staff and ongoing technical support for troubleshooting and maintenance.

If your company is interested and capable of providing the required supplies/services, please provide the information indicated below. Response to this notice should include company name, address, point of contact, size of business pursuant to the following questions:

(1) Submit your capabilities statement illustrating how your organization can/cannot meet the list of draft salient characteristics described below. For instances where your company cannot meet the draft salient characteristic(s), please explain. For instances where your company can meet the draft salient characteristic(s), please show how your company meets/exceeds each requirement.

(2) Please review the list of draft salient characteristics and provide any additional feedback or suggestions. If none, please reply as N/A.

(3) Please indicate the size status and representations of your business, such as but not limited to: Service-Disabled Veteran-Owned Small Business (SDVOSB), Veteran-Owned Small Business (VOSB), HUBZone, Woman Owned Small Business (WOSB), Large Business, etc.

(4) Is your company considered small under the NAICS code identified in this RFI?

(5) Are you the manufacturer, authorized distributor, and/or can your company provide a solution to the required supplies/services described in the list of draft salient characteristics?

(6) If you are a large business, do you have any designated/authorized distributors? If so, please provide their company name, telephone, point of contact and size status (if available).

(7) If you’re a small business and you are an authorized distributor/reseller for the items identified above, do you alter, assemble, or modify the items requested in any way? If you do, state how and what is altered, assembled, or modified.

(8) Limitations on Subcontracting: How does your business ensure compliance with the limitations on subcontracting as outlined in 13 CFR § 125.6?

(9) Are the items you are identifying/providing considered Commercial of the Shelf (COTS) items as defined in FAR Part 2.101 under commercial items?

(10) Non-Manufacturer Rule: If applicable, can you confirm your business complies with the Non-Manufacturer rule? Specifically, does your company: Provide a product from a small business manufacturer or processor? Not exceed 500 employees? Primarily engage in the retail or wholesale trade and normally sell the type of item being supplied? Take ownership or possession of the item(s) with its personnel, equipment or facilities in a manner consistent with industry practice?

(11) Please indicate whether your product conforms to the requirements of the Buy American Act? If you are unsure, please state the country of origin for each item.

(12) What is your lead time to deliver all items?

(13) Does your proposed equipment have FDA clearance (if needed)? Please specify what FDA clearance(s) have been obtained.

(14) Does your company have a Federal Supply Schedule (FSS) GSA/NAC/SAC/BPA/NASA SEWP or any other Federal Government contract? If so, please provide the contract number(s).

(15) If you are an FSS GSA/NAC/SAC/BPA/NASA SEWP or any other Federal Government contract holder, are all the items/solutions you are providing information about available on your schedule/contract? Please state if all or some items are available on the contract.

(16) General pricing of your products/solution is encouraged. Pricing will be used for the purpose of market research only. It will not be used to evaluate for any type of award.

(17) Please provide your SAM.gov Unique Entity ID number.

Responses to this notice shall be submitted via email to Ervin.hawkins@VA.gov. Telephone responses will not be accepted. Responses must be received no later than Monday, June 8, 2026 by 10:00 AM CST.

All responses to this RFI/Sources Sought will be used for planning purposes only. Responses to this RFI/Sources Sought Notice are not considered a request to be added to a prospective bidders list or to receive a copy of the solicitation. If further RFIs and/or a solicitation or other announcement is issued because of the information provided from this RFI, all interested parties must respond to the specific posting separately in accordance with the specifications of that announcement.