RFI Transportation Services AS27.docx

DEPARTMENT OF THE ARMY

JOINT EXERCISE ANGKOR SENTINEL 2027 (AS27)

CAMBODIA

Document Type: Request for Information (RFI)

Subject: Transportation Services for Angkor Sentinel 2027 (AS27)

RFI Number: AS27-RFI-TRANSPORTATION-001

Release Date: 14 September 2026

Response Deadline: 30 September 2026 (Hawaii Time 5PM)

DISCLAIMER

This Request for Information (RFI) is issued solely for information and planning purposes. It does not constitute a Request for Proposal (RFP), Invitation for Bid (IFB), or Request for Quotation (RFQ), and is not to be construed as a commitment by the Government to enter into a contract. The Government will not pay for any information or administrative costs incurred in response to this RFI. All costs associated with responding to this RFI will be solely at the interested party’s expense.

1. General Acquisition Details Noun: Transportation Services Proposed PSC: V222 – Transportation/Travel/Relocation – Travel/Lodging/Recruitment: Passenger Motor Charter Proposed NAICS Code: 485510 – Charter Bus Industry Place of Performance: Cambodia (KTI Airport, Phnom Penh and designated Training Areas/Exercise Sites) Estimated Period of Performance: 08 February – 28 February 2027 (Subject to final exercise schedule)

2. Background and Scope of Work The United States Government is seeking to gain knowledge of industry interest, capabilities, and creative cost-efficiency strategies for Transportation Services in Cambodia during Exercise Joint Passage.

This requirement consists of transporting approximately 100 Passengers across multiple phases, including long-distance daily commutes, and joint-force cooperative training events locations.

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to perform services.

2.1 Vehicle Technical Specifications

Large Capacity Passenger Bus (Minimum 40-50 Passenger Capacity):

Leased with a licensed driver.

Shall be capable of seating a minimum of 40 passengers (excluding the driver) and accommodating military gear bags and personal baggage.

Shall be fully climate-controlled, capable of maintaining a comfortable temperature in hot and humid tropical climates. Heating and air conditioning systems must always be fully functional.

Dedicated for 24-hour runabout support, medical evacuation readiness, and administrative logistics.

9-Passenger (9-Pax) Daily Service Van:

Leased with a licensed driver.

Shall be capable of seating a minimum of nine passengers (excluding the driver).

Shall be fully climate-controlled, with fully functional front and rear air conditioning systems.

Dedicated for 24-hour runabout support, medical evacuation readiness, and administrative logistics.

3. Performance Standards (STD)

(a) STD: Contractor shall provide equipment and operators for 24-hour coverage when required.

(b) STD: All equipment and operators shall be licensed and authorized to operate at locations specified in the place of performance.

(c) STD: The contractor shall provide all fuel, oils, vehicle insurance, tools, base access, economic zone fees, tolls, entry fees, repairs, maintenance, driver lodging, and any other operational costs for all equipment to be fully operational for the duration of this contract.

(d) STD: All mechanical controls shall be operative. All equipment shall be operative and kept in line with the manufacturer’s recommended maintenance program.

(e) STD: The Contractor shall maintain each piece of equipment pursuant to local and country safety requirements (Cambodia Ministry of Public Works and Transport).

(f) STD: The contractor shall provide full service and will be solely responsible for the package to get from Origin to Destination. The contractor shall have experience in transporting military personnel and tactical equipment. The contractor shall be cleared, through own expense and process, to conduct business unescorted inside all areas within the Cambodia (in vincinity of Multinational Peacekeeping Force Training Center (ភូមិផ្គង់, ផ្លូវលេខ ៤៤, គីឡូម៉ែត្រ ៨, Krong Chbar Mon, Cambodia, KTI Airport and Phnom Penh).

(g) STD: Transportation shall comply with all applicable Cambodian national regulations. The contractor shall provide shipping papers, permits, and any requested documentation (such as commercial driver licenses).

(h) STD: The contractor shall have an established transportation tracking system and shall maintain constant control and/or surveillance during transit. Upon request, the contractor shall provide the Point of Contact (POC) with real-time tracking information of the applicable transportation vehicle in transit and through arrival to destination. Upon request, the contractor shall provide verbal updates for estimated time of arrival as well as status updates during transit. The contractor shall immediately notify the Contracting Officer’s Representative (COR) in case of an emergency, traffic delays, or any conditions preventing the timely arrival of the transportation vehicle at the destination.

(i) STD: The contractor and COR will conduct a joint inspection of the equipment at the point of origin.

(j) STD: The contractor and COR will conduct a joint inspection of the equipment at the destination upon delivery.

(k) STD: LATE DELIVERY. In the event the contractor anticipates or encounters difficulty in complying with the schedule, the contractor shall immediately notify the COR telephonically giving full detailed reasons for the delay and a remedy. Receipt of contractor’s notice does not constitute acceptance of an alternate delivery schedule or a waiver of the U.S. Government’s rights under this contract or at law.

(m) STD: UNLIMITED MILEAGE/HOURS. There shall be no limitation on mileage or hours for contracted vehicles during the period of performance.

(n) STD: The contractor shall be cleared, through own expense and process, to conduct business unescorted in Cambodia.

(o) STD: Vehicles and drivers shall comply with all applicable Cambodian licensing and registration laws.

4. Creative Efficiency Instructions for Vendors The government is seeking the most efficient and cost-effective solutions. Respondents are highly encouraged to address the following creative paradigms in their capability statements and pricing:

The "Accordion" Scaling Model (Phased Arrivals) Passengers will arrive at the airport in phases due to flight constraints.

Instead of charging flat daily rates for a 100-person capacity fleet for the entire duration, vendors should scale their vehicle assets dynamically (using smaller shuttle loops during arrival/departure days and deploying full-size coaches only during full-strength transit days to the training centers).

"Joint-Force Fleet Pooling" During the execution phase, an additional 100 personnel will require transport to a cooperative training event.

Vendors must submit dual pricing structures (Table 5.3) to show the cost savings of this fleet-pooling model compared to hiring a completely separate standalone fleet.

"Dual-Hat" Crewing:

To minimize personnel headcount on the vehicles, vendors should quote options for drivers who can dual-hat as certified English-Khmer translators.

5. Cost Breakdown Structure (CBS) To allow for direct comparison, vendors must populate the tables below. All rates must be fully burdened (inclusive of fuel, road tolls, driver lodging, insurance, and local taxes).

Table 5.1: CLIN Pricing Structure

(Morning Commutes: Hotel to Training Area - ~90 minutes each way. Capacity for 100 Pax)

(Dynamic scaling transport for arrival/departure windows) From KTI to Hyatt Regency Hotel; Hyatt Regency Hotel to KTI

(24-Hour dedicated on-site availability)

6. Scheduled Services Specifications The following table provides the operational schedule for the primary troop movements.

15 FEB – 26 FEB (Daily Commute)

26 – 27 FEB

(Departure to Phnom Penh Hotel)

6.1 Unscheduled Services Definition

Unscheduled Services are defined as any transportation services requested by the Contracting Officer’s Representative (COR) outside the standard Period of Performance, designated execution hours, or specified locations listed in the Scheduled Services table.

7. Language and Labor Categories Please populate the daily and weekly rates for bilingual crew configurations below:

Standard base rate

8. Respondent Questionnaire & Capability Statement To demonstrate interest, capability, and responsibility, please provide responses to the following questions:

Firm Information: Point of Contact (name, phone number, and email address), UEI number, and CAGE Code.

Insurance Compliance: Provide proof of current Defense Base Act (DBA) Insurance or a firm plan to obtain it before execution.

Phased Logistics Execution: Explain how your company plans to implement the "Accordion Scaling" concept to handle the flight arrival constraints without billing the government for empty, large-capacity coaches on low-density days.

Fleet Pooling Feasibility: Detail how your organization can execute the Interoperable Fleet Pooling concept. Can the coaches used for the US morning commute be safely and cleanly re-routed to transport the Cambodian Army personnel during the day? What are the potential timing or cleaning constraints?

Language Sourcing: How do you source and vet your English-speaking and Khmer-speaking drivers? Can you support the "Dual-Hat" Driver-Translator concept?

Government Feedback: Provide any information, details, or considerations the Government would need to improve this requirement or structure in a potential solicitation.

9. Submission Instructions Respondents shall not be obligated to provide the services described herein, and it is understood by the United States Government that if any price estimates are provided as a result of this request, they are “best” estimates only.

Interested vendors must submit their responses electronically.

Format: Microsoft Word, PDF, or Excel (for the pricing tables).

Language: Spoken and written responses must be in English.

Submission Address: Send to the 413th Contracting Support Brigade at: uchechukwu.mbawuike.mil@army.mil

Point of Contact: MAJ Jared & SSG Mbawuike Responses must be received no later than the deadline listed at the top of this document. Questions regarding this RFI may be submitted via email no later than 25 September 2026 The Government will not award a contract based upon responses to this announcement. The Government shall not reimburse or pay any costs for preparing or submitting information in response to this notice.