RFI- Tents.docx

National Oceanic and Atmospheric Administration (NOAA) National Marine Fisheries Service (NMFS) Office of Protected Resources (OPR)

Request for Information: Sea Turtle Emergency Response Tent Rental

Description The National Oceanic and Atmospheric Administration (NOAA) in support of the National Marine Fisheries Service (NMFS), Office of Protected Resources (OPR) is seeking to identify vendors with the capability to supply the delivery, set up, and breakdown of tents to any gulf coast location in the states of Florida, Mississippi, Alabama, Louisiana and Texas that meet the technical specifications provided.

This is issued solely for informational and planning purposes – it does not constitute a Request for Quote (RFQ) or a promise to issue an RFQ in the future. This does not commit the Government to contract for any supply or service. Further, NOAA is not at this time seeking quotes and will not accept unsolicited quotes. Interested parties are advised that the Government will not pay for any information or administrative costs incurred in response to this email. All costs associated with responding to this email will be solely at the interested party’s expense. Not responding to this email does not preclude participation in any future RFQ, if any is issued at a future date. If a solicitation is released, it will be posted. It is the responsibility of the potential offerors to monitor sites for additional information pertaining to this requirement.

Responses Interested parties are requested to respond to this RFI Notice.

Responses are due no later than December 1, 2024 at 11:00 AM EST. Responses shall be submitted via e-mail only to Alexyss.Lewis@noaa.gov. Please be advised that all submissions become Government property and will not be returned.

Responses shall include:

a) Name and address of the company

b) Name, title, and telephone number of the primary point of contact

c) Unique Entity ID (UEI) Number, primary NAICS code and business size

d) Number of employees of the company

e) Product information or general description (product brochure)

f) Product specifications

g) Any references of other government entities that have used the product

Questions Questions regarding this announcement shall be submitted in writing by e-mail to Alexyss.Lewis@noaa.gov. Verbal questions will NOT be accepted.

Objectives and Deliverables:

NMFS/OPR requires services for the set-up and delivery of tents to any gulf coast location in the states of Florida, Mississippi, Alabama, Louisiana and Texas on an as needed basis with quick response times available for tent set up within 48 hours of the service request. The two large tents should be completely enclosed to provide protection from the elements and temperature regulation. At the end of the emergency stranding event, NOAA-OPR requires that the tents be taken down and removed by the rental company. These events may extend from 7-30 days. Please include any additional accessories that can be/will be included with the structure. Ex. Lights, power, heat, etc.

Technical Specifications:

· Dimensions: 100 ft x 50 ft

· Quantity: 2 tents

· Height: Clearance of 7 ft for people to easily walk in the tent

· Coverings/Sidewalls: The tent needs to have a waterproof roof and waterproof, secure flaps on each side of it to block wind and maintain a warmer environment. The entryway/door will also need to be covered or able to be closed to keep heat in

· Compatible with housing propane heaters

· Due to the high winds and storms during cold weather events, the tent set-up should be sturdy enough to withstand 25 mph winds

· Locations: Gulf coast locations in Florida, Alabama, Mississippi, Louisiana and Texas

Tentative Period of Performance/ Service Period:

Base Year:

December 15, 2024 through November 30, 2025 / December 15, 2024 through March 30, 2025 Option Year 1:

December 1, 2025 through November 30, 2026 / December 15, 2025 through March 30, 2026 Option Year 2:

December 1, 2026 through November 30, 2027 / December 15, 2026 through March 30, 2027 Option Year 3:

December 1, 2027 through November 30, 2028 / December 15, 2027 through March 30, 2028

Deliverable Service:

Delivery, setup, and breakdown of the tents will be conducted as requested. Flexibility in the rental time range is essential, as the duration required for the tents is currently undetermined. These events may last anywhere from 7 to 30 days. Given the urgent nature of these tent services, delivery and setup at any of the Gulf Coast locations will be required within 48 hours of the service request.