RFI_Storage Tank Management and Inspection Services.pdf

DEPARTMENT OF THE AIR FORCE

48TH FIGHTER WING (USAFE)

REQUEST FOR INFORMATION

48TH CONTRACTING SQUADRON (USAFE)

Issue Date: 2 October 2024

Response Due Date: 15 October 2024

NAICS: 541380 – Testing Laboratories and Services

Subject: Request for Information (RFI) – Fuel Tank Inspection Services

The Government does not intend to award a contract on the basis of this request for information or to otherwise pay for the information solicited. Although “Proposal” and “Offeror” are used in the Request for Information, your response will be treated as information only. It shall not be used as a proposal.

Description:

The 48th Contracting Squadron at RAF Lakenheath, United Kingdom, seeks feedback/sources from companies/entities capable of providing fuel tank services for RAF Lakenheath, RAF

Feltwell, and RAF Mildenhall. The contractor is responsible for the administrative support, logistical support, and overall management required for the positions listed in the below Scope of

Responsibilities and attached DRAFT Performance Work Statement (PWS).

Scope of Responsibilities:

RAF Lakenheath, Feltwell, and Mildenhall operate fuel storage tanks to provide the primary energy source to heat buildings, supply hot water, and standby power generators. The objective of the required work is to provide the necessary oversight, inspection, and testing of fuel storage tanks to maintain their operational function and ensure compliance with applicable environmental regulations. The intent would be to support Organizational Fuel Tanks (OFTs) physically connected to facility boiler houses/plant rooms, back-up generators which are above-ground storage tanks (ASTs) and underground, Army and Air Force Exchange Service (AAFES) underground fuel storage tanks (USTs), and to provide additional escort services for fuel deliveries to military family housing (MFH) that will be further described in the DRAFT performance work statement.

Fuel is supplied by a separate contract and is delivered by road tanker. Peak season supply operates during winter period (typically October to April) with as many as five tankers running per day, supplying fuel to RAF Lakenheath, RAF Feltwell, and RAF Mildenhall. In a typical calendar year, a total of around 3 million US gallons of fuel is supplied, spread over approximately 1,500 individual deliveries to OFTs across all 3 bases ensuring fuel is delivered with no interruption of supply.

The incumbent Contractor will be the designated tank custodian and must maintain compliance with requirements of United States Department of the Air Force Instruction (DAFI) DAFI 23-

201 Materiel Management Fuels Management (OFT) and Department of the Air Force Manual

(DAFMAN) 32-1067 Chapter 9 for Storage Tank Environmental Compliance and for the oversight of tank fuel levels, fuel deliveries, tank inspections, and tank testing as outlined in this

Section 1.0. The Contractor shall also be immediately capable of addressing and interpreting all aspects of host nation (HN) health and safety and environmental law or regulation. The

Contractor shall furnish the personnel, management, licenses, testing, tools, supplies, equipment, transportation, and labor necessary to execute weekly and monthly tank inspection services in accordance with the DAFI and DAFMAN, identification and reporting of tank defects, weekly level testing, tightness testing, and precision leak testing. The contractor will be responsible for approximately 263 steel and plastic tanks containing generator fuel or heating oil and ranging in size from 774 to 104,000 liters.

RAF Lakenheath and Feltwell only require annual surveys and escorting; RAF Mildenhall requires all services listed in the Draft PWS. Anticipated contract performance is one (1) base year (12 months) with four (4) option years. Projected mobilization to commence sixty (60) days after award, with a performance start date of 30 September 2025.

Response Guidelines:

All responses to this RFI must be provided as an attachment in an e-mail message addressed to the Point of Contact (POC), below with the subject line “Response to RFI Tank Inspection

Services” no later than 15 October 2024 by 1300 GMT+1. Only electronic responses will be accepted. Responses submitted by any other means will not be considered.

Please have all questions to the POC no later than 7 October 2024 by 1300 GMT+1.

Requested Information:

Please indicate in your response if you can supply all requested services or a portion of the services.

The following is requested from interested companies:

1. Please indicate if your company is willing/able to provide these services or if there are any reasons that prevent your company from providing a quote/proposal should a formal solicitation be issued. Please provide further details to assist in market research.

2. Please provide brochures/descriptive literature commonly provided to the general public.

Provide full vendor name, address, and contact information. Please note, registration in

System for Award Management (SAM) will be required to be eligible for award if a solicitation is issued. If registered or was once registered in System for Award

Management (SAM), please provide the Unique Entity Identification (UEI) and

CAGE/NCAGE.

3. Does your company have the infrastructure and capacity to perform the tank inspection services at RAF Mildenhall per the PWS and Appendix B-3, as well as the annual inspection and escort services for RAF Lakenheath and RAF Feltwell per Appendices B-

1 and B-2?

4. Are there any commercial practices including accreditations, insurances, certifications, or licenses that are required for performance within industry for fuel tank inspection services?

5. Please identify and provide cost driver information that may affect performance of tank inspection services.

Please submit a response via scan/email attachment on company letterhead to the points of contact listed below.

Points of Contact:

TSgt Yolanda Jackson, Contracting Officer

Phone +44 1638 521963

Email: yolanda.jackson.7@us.af.mil

Brittany M. Coker, Contract Specialist

Phone +44 1638 521990

Email: brittany.coker.1@us.af.mil

Contracting Office Address:

48 CONS/PKB – Lakenheath, United Kingdom

Building 977

Boston Drive

RAF Lakenheath, Brandon, Suffolk IP27 9PN mailto:yolanda.jackson.7@us.af.mil mailto:brittany.coker.1@us.af.mil