RFI_Storage Tank Management and Inspection Services (02 May 2025).pdf

DEPARTMENT OF THE AIR FORCE

48TH FIGHTER WING (USAFE)

REQUEST FOR INFORMATION

48TH CONTRACTING SQUADRON (USAFE)

Issue Date: 02 May 2025 Response Due Date: 16 May 2025 NAICS: 541990 – Commodity Inspection Services

Subject: Request for Information (RFI) – Fuel Tank Inspection Services

The Government does not intend to award a contract based on this request for information or to otherwise pay for the information solicited. Although “Proposal” and “Offeror” are used in the Request for Information, your response will be treated as information only. It shall not be used as a proposal.

Description:

The 48th Contracting Squadron at RAF Lakenheath, United Kingdom, seeks feedback/sources from companies/entities capable of providing fuel tank inspection services for RAF Lakenheath, RAF Feltwell, and RAF Mildenhall. The contractor is responsible for the administrative support, logistical support, and overall management required for the positions listed in the below Scope of Responsibilities and attached DRAFT Performance Work Statement (PWS).

Overview of Responsibilities:

RAF Lakenheath, Feltwell, and Mildenhall operate fuel storage tanks to provide the primary energy source to heat buildings, supply hot water, and standby power generators. The objective of this possible contract is to provide the necessary oversight, inspection, and testing of fuel storage tanks to maintain their operational function and ensure compliance with applicable environmental regulations. The intent would be to support Organizational Fuel Tanks (OFTs) physically connected to facility boiler houses/plant rooms, back-up generators which are above-ground storage tanks (ASTs) and underground, Army and Air Force Exchange Service (AAFES) underground fuel storage tanks (USTs) that will be further described in the DRAFT performance work statement.

Fuel is supplied by a separate contract and is delivered by road tanker. Peak season supply operates during winter period (typically October to April) with as many as five tankers running per day, supplying fuel to RAF Lakenheath, RAF Feltwell, and RAF Mildenhall. In a typical calendar year, a total of around 3 million US gallons of fuel is supplied, spread over approximately 1,500 individual deliveries to OFTs across all 3 bases ensuring fuel is delivered with no interruption of supply.

The Contractor will be the designated tank custodian and must maintain compliance with United States Department of the Air Force Instruction (DAFI) DAFI 23-201 Fuels Management (OFT) and Department of the Air Force Manual (DAFMAN) 32-1067 Water and Fuels Systems and oversight of tank fuel levels, fuel deliveries, tank inspections, and tank testing as outlined in Section 1.0 of the attached PWS. The Contractor shall also be immediately capable of addressing and interpreting all aspects of host nation (HN) health and safety and environmental law or regulation. The Contractor shall furnish the personnel, management, licenses, testing, tools, supplies, equipment, transportation, and labor necessary to execute weekly, monthly, and annual tank inspection services in accordance with the DAFI and DAFMAN, identification and reporting of tank defects, weekly level testing, tightness testing, and precision leak testing. The contractor will be responsible for approximately 199 ASTs and 6 USTs. Full estimated tank inventory is provided in Appendices B-1, B-2, and B-3.

The anticipated contract type will be Indefinite Delivery, Indefinite Quantity (IDIQ) with a 5-year ordering period. Task orders will be issued based on the services outlined in the PWS and align with each individual location’s needs. Projected mobilization to commence sixty (60) days after award, with a projected performance start date of 30 March 2026.

Response Guidelines:

All responses to this RFI must be provided as an attachment in an e-mail message addressed to the Point of Contact (POC), below with the subject line “Response to RFI” no later than 16 May 2025 by 1600 GMT. Only electronic responses will be accepted. Responses submitted by any other means will not be considered.

Please have all questions to the POC no later than 09 May 2025 by 1600 GMT.

Requested Information:

Please indicate in your response if you can supply all requested services or a portion of the services.

The following is requested from interested companies:

1. Please indicate if your company is willing/able to provide these services or if there are any reasons that prevent your company from providing a quote/proposal should a formal solicitation be issued. Please provide further details to assist in market research.

2. Please provide brochures/descriptive literature commonly provided to the general public.

Provide full vendor name, address, and contact information. Please note, registration in System for Award Management (SAM) will be required to be eligible for award if a solicitation is issued. If registered or was once registered in System for Award Management (SAM), please provide the Unique Entity Identification (UEI) and

CAGE/NCAGE.

3. Does your company have the infrastructure and capacity to perform the above tank/ underground inspection services at RAF Lakenheath, RAF Feltwell, and RAF Mildenhall?

4. Are there any commercial practices including accreditations, insurances, certifications, or licenses that are required for performance within industry for fuel tank inspection services?

5. Please identify and provide cost driver information that may affect performance of tank inspection services.

Please submit a response via scan/email attachment on company letterhead to the points of contact listed below.

Points of Contacts:

Sean D. Gillesby, Contracting Officer Phone +44 1638 521823 Email: sean.gillesby@us.af.mil

Brittany M. Coker, Contract Specialist Phone +44 1638 521990 Email: brittany.coker.1@us.af.mil

Contracting Office Address:

48 CONS/PKB – Lakenheath, United Kingdom Building 977 Boston Drive RAF Lakenheath, Brandon, Suffolk IP27 9PN mailto:sean.gillesby@us.af.mil mailto:brittany.coker.1@us.af.mil