RFI - Sterile Processing Offsite Support 02272026.pdf

THIS IS A REQUEST FOR INFORMATION (RFI) ONLY. This RFI is issued solely for information and planning purposes. It does not constitute a Request for Proposal (RFP) or a promise to issue an RFP in the future. This request for information does not commit the Government to contract for any supply or service. Further, the Defense Health Agency (DHA) is not at this time seeking proposals and will not accept unsolicited proposals. Respondents are advised that the U.S. Government will not pay for any information or administrative costs incurred in response to this RFI; all costs associated with responding to this RFI will be solely at the interested party’s expense. Not responding to this RFI does not preclude participation in any future RFP, if any is issued. It is the responsibility of the vendor who is interested in any potential future solicitation(s) to monitor all sites for additional information pertaining to this requirement.

The Government reserves the right to use results of the communications with industry for any purpose consistent with, and not otherwise prohibited by, FAR Part 10. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to the Government with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation may be published on the Governmentwide point of entry (GPE), https://www.sam.gov. However, in no case shall responses to this notice be considered either a response to a solicitation or a submission of an unsolicited proposal, as defined by FAR 2.101.

TITLE: Sterile Processing (SP) Offsite Support

INTRODUCTION: The DHA is a joint, integrated Combat Support Agency that enables the Army, Navy, and Air Force medical services to provide a medically ready force and ready medical force to Combatant Commands in both peacetime and wartime. The DHA supports the delivery of integrated, affordable, and high-quality health services to Military Health System (MHS) beneficiaries and is responsible for driving greater integration of clinical and business processes across nine (9) networks, which includes: Atlantic, Central, Continental, East, Europe, Indo-Pacific Rim, National Capital Region, Pacific Rim, and West.

BACKGROUND: The DHA is conducting a Business Case Analysis to identify alternatives to on-site surgical instrument sterilization for Military Treatment Facilities (MTFs) across eight (8) of the nine (9) networks. For more information on the DHA organizational structure see the following link: https://www.dha.mil/About-DHA/Organizational-Structure/Defense-Health- Networks

Sterile processing supports all operating room functions as well as multiple military treatment centers throughout the DHA networks. SPs are the backbone of sterile processing for MTFs.

When Sterile Processing Departments (SPDs) are unusable because of onsite equipment failure, operating room and clinic procedures decrease by greater than 90%, essentially halting the surgical capability of the MTFs. The cessation of surgical cases results in decreased provider readiness, risk of Graduate Medical Education (GME) citation, and severely impacted healthcare delivery. To continue to provide healthcare, the DHA is considering outsourcing SPD services throughout MTFs.

https://www.dha.mil/About-DHA/Organizational-Structure/Defense-Health-Networks https://www.dha.mil/About-DHA/Organizational-Structure/Defense-Health-Networks

List of equipment to be sterilized may include (but is not limited to) the following list:

• Minimally Invasive Surgical (MIS) Cases (e.g., Functional Endoscopic Sinus Surgery

(FESS), ankle procedures, Sonicision, and punches)

• MIS Peel Packs

• All Power Equipment (drills and batteries)

• D&C Hysteroscopy

• Major Basic Sets

• Micro-Laryngeal Instruments (ENT)

• ENT General Airway Sets

• Arthrex Arthroscopy Shoulder Repair Sets

• Arthroscopy Instruments (Arthrex and Stryker)

• Abdominal Hysterectomy

• Weighted Speculums

INFORMATION SOUGHT BY THE DHA:

The DHA is seeking industry feedback on sterilization capabilities in support of the following MTFs:

• Walter Reed National Military Medical Center, Bethesda, MD

• Alexander T. Augusta Military Medical Center, Fort Belvoir, VA

• Naval Medical Center, Portsmouth VA

• Womack Army Medical Center (AMC), Fort Bragg, NC

• Evans Army Community Hospital, Fort Carson, CO

• Brooke Army Medical Center (BAMC), JBSA Fort Sam Houston, TX

• 59th Medical Wing Wilford Hall Ambulatory Surgical (WHASC), Lackland, TX

• Carl R. Darnall Army Medical Center (AMC), Fort Cavazos, TX

• William Beaumont Army Medical Center (WBAMC), Fort Bliss, TX

• 99th Medical Group at Nellis Air Force Base, Las Vegas NV

• Naval Medical Center San Diego (NMCSD), San Diego, CA

• 60th Medical Group Travis Air Force Base, Fairfield, CA

• Army Medical Center (AMC) Joint Base Lewis-McChord (JBLM), Tacoma WA

• Tripler Army Medical Center (AMC), Honolulu, HI.

In your response, please address these specific tasks and services:

• Transportation of surgical instruments between MTFs and offsite facilities.

• Complete sterile processing services including decontamination, assembly, and sterilization.

• Personnel to perform the above process.

• Sterile Processing Facilities

• Sterile Processing Equipment

• Inventory Verification

• Quality Control Verification

Participants do not need to respond to all areas of the RFI.

In your response, please answer the following questions:

1. Do you currently provide supplies or services to the Government?

a. If yes, do you provide medical sterilization services to the Government?

b. If yes, please provide a summary of the medical sterilization services provided to the Government.

2. Are you capable of providing medical sterilization in support of any of the listed MTFs?

a. If yes, please provide a list of MTFs that you have capability of providing these services.

3. Please provide a summary of barriers or road blocks that prevent you from providing sterilization services to any of the MTFs listed above.

4. The Government currently anticipates an estimated need to sterilize approximately 150K trays at each of the listed MTFs. Do you currently provide sterilization services of this magnitude?

a. If not, what magnitude of services are you capable of providing?

5. Please provide a list of equipment you sterilize, highlighting equipment listed above. If you do not sterilize some or, all of, the equipment listed above, please indicate that in your response.

6. Do you have a standard price listing for the sterilization services you provide?

a. If yes, please provide that price listing, or an estimated price range for the locations listed above.

b. If not, please provide a price estimate for market research purposes. (Note: DHA will treat pricing information as proprietary and protect such information from release. See Confidentiality Notice below). This is not a request for quote/proposal, and your response is not considered a quote/proposal.

c. If no pricing information can be provided, please state what cost elements do you consider when estimating price for your services?

d. Are there any special considerations when estimating price for these services at the locations listed above?

e. Do you provide discounts based on volume of work?

7. What systems of equipment do you use to sterilize medical equipment?

8. Please provide a summary of how you track shrinkage (loss of client instruments) and how you settle shrinkage with your clients.

9. In addition to the Q&A, please provide a one (1) page capability statement addressing the medical sterilization services you provide.

INSTRUCTIONS FOR SUBMISSION OF RESPONSE:

Comments, and answers to the Government’s questions, shall be provided in PDF and emailed to james.a.eismann.civ@health.mil no later than Friday, March 13, 2026 by 11:00 AM, CST.

Please title your RFI submission as DHA_RFI_Sterile Processing_Company Name.

All responses will be reviewed and assessed by DHA staff.

mailto:james.a.eismann.civ@health.mil

CONFIDENTIALITY NOTICE

Submission Handling

• The Defense Health Agency (DHA) will keep all responses for market research purposes.

• By submitting a response, you consent to its review by military personnel, government civilians, and associated support contractors.

• All submissions become the property of the DHA and will not be returned.

Protecting Your Information

• Do not include any classified information in your response.

• You must clearly mark any information that is proprietary, confidential, or sensitive. The government will protect this information from outside disclosure.

• Pricing information will automatically be treated as proprietary. Mark any other information you want to protect from disclosure.

• The government reserves the right to use any information not marked as proprietary, confidential or sensitive in future solicitations.