RFI Statement of Work.doc

Attachment 1: Statement of Work

United States Department of Justice – Criminal Division SEQ CHAPTER \h \r 1Statement of Work Prospectus and Facilities Support Services

I. INTRODUCTION & BACKGROUND

The Criminal Division (CRM) develops, enforces and supervises the application of all federal criminal laws except those specifically assigned to other divisions. The Division and the 93 U.S. Attorneys have the responsibility for overseeing criminal matters as well as certain civil litigation. Criminal Division attorneys prosecute many nationally significant cases.

The Office of Administration (ADM) within the Criminal Division is the Division’s leader and expert in business operations and organizational management. ADM is the Division’s strategic partner, providing tailored solutions to address the Division’s unique needs.

ADM provides expertise in: management support services and personnel management; facilities and security management (including classified information, physical security, emergency procedures, personnel security, computer security, security awareness, contractor security, watch officers, and operational security); telecommunications; budget planning and preparation and the Government Performance Results Act implementation; budget execution and fiscal procurement services; automated litigation and records management; the management information system that supports the Criminal Division’s litigation efforts in field offices domestically and abroad; correspondence management; training; and the Division’s ethics program.

II. SCOPE OF WORK

The overall scope of this requirement is to support the ADM, Executive Office and Facilities Unit with following project areas and scope:

1. Serve as lead and expert support for all aspects of CRM’s building consolidation project, Prospectus

2. Develop and identify strategic approach and vision to CRM’s real estate portfolio

3. Support CRM with existing and future lease administration to ensure all parties are held accountable and mission needs are met efficiently and effectively

4. Effectively communicate across multiple audiences from political appointees, Senior Executives, senior leaders, staff personnel

5. Partner with ADM Executive Project Management Office contactor personnel on overlapping ADM projects to ensure thorough approaches and solutions are implemented leveraging facilities related skillsets

III. TASKS

The contractors shall assist CRM’s Office of Administration (ADM) Executive Office (EO) and Facilities Unit with the following tasks to include, but not limited to:

A. Task 1: Building Consolidation Project Management (Prospectus) The contractor shall provide the following support services across, but not limited to, the following:

· Assist with overseeing and leading the building consolidation project for CRM’s buildings for all phases of the GSA prospectus project

· Assist and lead the collection and validation of agency specific requirements (ASRs)

· Synthesize and simplify GSA and JMD prospectus data and deliverables required to senior leadership for adequate decision-making at senior and executive leadership levels

· Conduct evaluation of “Stay in Place” versus “Relocate” services and assist with delineated area justification

· Gather requirements from CRM stakeholders to develop and recommend a design footprint for consolidation of CRM buildings that is the most effective for the mission and cost

· Assist with creating responses and completing required deliverables from JMD and GSA for the CRM prospectus project throughout the life of the project

· Track and monitor upcoming deliverables and requirements to ensure timely CRM executive level approval is obtain and deliverables submitted on time

· Create an overall anticipated project plan for the prospectus project to hold all stakeholders accountable of required tasks B. Task 2: Lease Administration The contractor shall support CRM Facilities Unit and Executive Office with the lease administration for both existing leases and new leases to ensure cost-effective approaches and aligned to the mission needs through the following tasks, but not limited to:

· Assess all existing leases to identify any duplications, redundancies, risk and develop mitigating solutions to gain efficiency and cost savings

· Provide recommendations to CRM, GSA, and Justice Management Division (JMD) of required lease modifications to existing leases or new leases to ensure mission needs are met while being cost-effective

· Assist with establishing standard operating procedures with best practices in ensuring building management companies are held accountable and oversee required repairs and maintenance timely C. Task 3: Miscellaneous Facilities Related Projects

· Support CRM with other miscellaneous facilities related projects leveraging facility related skillset positions as identified when the need arises, that include, but not limited to:

· Space management

· Interior design

· Building Operations

· Furniture design and recommendations to ensure efficient use of space D. Task 4: Communication

The contractor shall provide support services including, but not limited to the following:

· Effectively communicating complex technical and business concepts to political appointees, senior leadership and executive stakeholders

· Prepare and deliver concise executive level briefings

· Develop high quality communication briefings and tailored to appropriate levels of audiences

· Respond clearly and promptly to all operational and strategic insight inquiries.

· Routinely brief and communicate with the ADM Executive Office on status of deliverables and manage timelines for sufficient review and approval

· Develop and implement a communication plan to aid in obtaining stakeholder space requirements

· Work alongside ADM Executive Project Management Office contractor personnel to ensure robust and thorough approaches and solutions are identified for all facilities related projects, to include the Prospectus project

VI. DELIVERABLES

The contractor shall provide the following deliverables throughout the life of the contract:

· Status of each project/deliverable

· Two week look ahead

· Potential risks

· Required engagement needed from Executive Leadership

VII. PROPRIETARY RIGHTS

All proprietary rights with respect to the information, data and materials produced by the contractor in connection with this contract shall vest in the Government. Such information and materials include: standard operating procedures, templates, decision papers, reports, databases, plans, designs, procedures, recommendations and any other such physical or intellectual property. The contractor shall not publish or otherwise publicly provide any of the above without written approval by the contracting officer. This provision shall be placed into any subcontracts supporting this effort when a subcontract is entered into by the prime contractor and a subcontractor.