RFI Statement of Need PID VMS Hardware Procurement.docx
DOCX document 16 KB Posted
- Solicitation number
- REQUIREMENTS-25-3559
About this file
This is a Request for Information (RFI) Statement of Need for Vessel Monitoring System (VMS) transceiver hardware procurement by the National Oceanic and Atmospheric Administration (NOAA), National Marine Fisheries Service (NMFS), Office of Law Enforcement (OLE), Pacific Islands Division (PID). The procurement supports the government's mission to enforce federal maritime regulations and manage commercial fishing vessel monitoring in the Pacific region. NOAA requires replacement of at-sea-deployed VMS hardware on a five-year lifecycle basis, resulting in an annual procurement of thirty units. VMS units must be type-approved by NMFS, the Western and Central Pacific Fisheries Commission (WCPFC), and the Pacific Islands Fisheries Science Center (PIFSC), with proven capability to transmit hourly position reports to both OLE and WCPFC systems, as well as daily electronic logbook data to PIFSC. Required equipment includes the transceiver unit, antenna(s), minimum 45-foot antenna cable, water sealant, minimum 15-foot power cable with converter/conditioner, mounting brackets, and all accessories necessary for reliable operations. Units must support Android OS tablet input for PIFSC-approved electronic forms data.
The contract period runs from July 1, 2026, through June 30, 2031, consisting of a base period and four optional years. The government will procure thirty units annually for five years, with optional additional purchases of up to five units per year beginning in the first option year. Delivery is required within eight calendar weeks of contract award to NOAA-IRC/NMFS/OLE in Honolulu, Hawaii, with shipping and insurance charges prepaid and invoiced. The associated Sources Sought announcement (REQUIREMENTS-25-3559) with a response deadline of February 5, 2026, at 5:00 P.M. Eastern Time indicates this is a pre-solicitation notice to identify capable sources, including small and socioeconomic small business concerns. The NAICS code is 334511 (Search, Detection, Navigation, Guidance, Aeronautical, and Nautical System and Instrument Manufacturing) with a small business size standard of 1,350 employees.
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Text version
VMS UNITS STATEMENT OF NEED
BACKGROUND / SCOPE / MISSION: Vessel Monitoring System (VMS) transceiver hardware for OLE PID.
The Pacific Islands Division (PID) of the Office of Law Enforcement (OLE), National Marine Fisheries Service (NMFS), National Oceanic and Atmospheric Administration (NOAA), Department of Commerce (DOC), is a government agency charged with the mission of enforcing laws, regulations and conservation measures supporting stewardship for living marine resources.
A critical component of managing this task is to conduct reasonable, regular, sustainable, life-cycle replacement of at-sea-deployed VMS hardware. The standard for replacement of such at-sea electronics gear is generally 3-5 years (varying depending upon conditions of use, hardware component durability, and other factors). In PID’s life-cycle management plan, we have opted for the most fiscally conservative end of this range (5 years, or approximately 20% of inventory each year). This rate currently supports an annual procurement of thirty (30) units.
INTENDED USE / PURPOSE: The PID provides administrative and technical support to manage and operate the Pacific region portion of the national VMS used by the US Government to monitor commercial fishing and other vessels required by Federal Regulations for the purpose of enforcement. Under regulations at CFR Title 50, Subpart A, Section 665.19, OLE is required to procure, install, maintain, repair, and replace VMS transceivers for the Hawaii and American Samoa Longline Limited Entry permit holders that are NMFS type-approved, and transmit positions to the NOAA OLE VMS. The vast majority of those permit holders are also required, under regulations at CFR Title 50, Subpart O, Section 300.219 (b), (c), and (c)(iii), to transmit their positions by VMS to the WCPFC VMS. Most of those permit holders are also required, under mandatory federal regulations at CFR Title 50, Subpart A, Section 665.14 (b), (1), (ii), (A), to transmit their electronic logbook data by VMS daily to the PIFSC.
SPECIAL REQUIREMENTS (ESSENTIAL SALIENT FEATURES):
To be considered for this procurement, the VMS unit model must be listed on the subset of units listed on both the “U.S. Fisheries of the Western and Central Pacific Islands” sub-section of the US list at https://www.fisheries.noaa.gov/national/enforcement/noaa-fisheries-type-approved-vms-units, and the WCPFC list at https://www.wcpfc.int/doc/wcpfc-approved-list-current). The VMS unit model must also be currently approved by the Pacific Islands Fisheries Science Center (PIFSC)) for transmission of electronic logbook (e-logbook) data under the mandatory federal requirement for the Hawaii and American Samoa longline fisheries. The PIFSC point of contact TO BE PROVIDED AT TIME OF CONTRACT AWARD.
In order to meet the full range of federal permits and associated VMS requirements in this region, OLE PID government-procured VMS units must, with few exceptions, successfully transmit hourly position reports not only to OLE’s system, but also to the WCPFC VMS (to be compliant with the WCPFC Implementation Act), and must successfully transmit daily e-logbook data reports to PIFSC. The contract requires VMS units that are type approved by NMFS AND WCPFC AND PIFSC, with proven capability to transmit required data via the VMS unit to each system (NMFS, WCPFC, and PIFSC), to include transceiver unit, antenna(s), antenna cable (minimum 45 feet long), water sealant, power cable (minimum 15 feet long)/converter/conditioner, mounting brackets, and any other accessories necessary for reliable hourly position reporting.
The VMS units must be capable of allowing input of, and successfully communicating to the VMS unit, PIFSC-approved / managed electronic forms data (on an Android OS tablet) that meets PIFSC e-logbook requirements.
Quantity: 30 units each year for 5 years Optional 5 extra units may be purchased each year, beginning the first option year POP Base 7/1/2026 – 6/30/2027; Option Year 1 7/1/2027 – 6/30/2028; Option Year 2 7/1/2028 – 6/30/2029; Option Year 3 7/1/2029 – 6/30/2030; Option Year 4 7/1/2030 – 6/30/2031
DELIVERY LOCATION:
OLE PID or its local designee at:
NOAA-IRC/NMFS/OLE
1845 Wasp Boulevard, Building 176 Honolulu, Hawaii 96818
Shipping and Insurance charges (pre-pay and add to invoice supported by freight bill) to Honolulu.
DELIVERY SCHEDULE:
Within six (8) calendar weeks of contract award.
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