RFI SSN - 36C25626Q1019.pdf

Presolicitation Notice

*=Required Field Presolicitation Notice

SUBJECT* Pre-Solicitation/Sources Sought Notice - Medikors InAlyzer2 Type M DEXA Instrument (Brand Name or Equal)

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 77056-5643

SOLICITATION NUMBER* 36C25626Q1019

RESPONSE DATE/TIME/ZONE 07-21-2026 30 CENTRAL TIME, CHICAGO, USA

ARCHIVE 30 DAYS AFTER THE RESPONSE DATE

SET-ASIDE

PRODUCT SERVICE CODE* 6525

NAICS CODE* 334516

PLACE OF PERFORMANCE Central Arkansas Veterans Healthcare System

2200 Fort Roots Drive, Building 182 North Little Rock, AR

POSTAL CODE 72114-1707

COUNTRY USA

CONTACT INFORMATION

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs Network Contracting Office 16 5075 Westheimer Road, Suite 750

Houston TX 77056-5643

POINT OF CONTACT* Contract Specialist Carmyn E Williams Carmyn.Williams@va.gov 713-799-0795

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Pre-solicitation/Sources Sought Notice (SSN) – Medikors InAlyzer2 (Brand Name or Equal)

Department of Veterans Affairs, Veterans Health Administration, Network Contracting Office

(NCO 16)

The SSN is for market research and planning purposes only and shall not be considered an Invitation for Bid (IFB), a Request for Task Execution Plan, a Request for Quotation (RFQ), or a Request for Proposal (RFP). Additionally, there is no obligation on the part of the Government to acquire any products or services described in this SSN. Your response to this SSN will be treated only as information for the Government to consider. You will not be entitled to payment for direct or indirect costs that you incur in responding to this SSN. This request does not constitute a solicitation for proposals or the authority to enter negotiations to award a contract.

No funds have been authorized, appropriated, or received for this effort. Interested parties are responsible for adequately marking proprietary, restricted, or competition-sensitive information contained in their response. The Government does not intend to pay for the information submitted in response to this SSN.

The North American Industry Classification System (NAICS) for this requirement is 334516 – Analytical Laboratory Instrument Manufacturing with a size standard of 1,000 employees and a Product Service Code (PSC) of 6525.

Medikors InAlyzer 2-Type M Dual Energy X-Ray Absorptiometry (DEXA) Instrument (brand name or equal)

1. PURPOSE: The Networking Contracting Office (NCO) 16, located at the Galleria Financial Center, 5075 Westheimer Rd, Ste 750, Houston, TX 77030, hereby issues the following Sources Sought to Request for Information (RFI) with the intent of determining the contractor interest, capabilities, and qualifications of potential businesses to the Medikors InAlyzer 2-Type M DEXA Instrument (brand name or equal). The InAlyzer 2- Type M DEXA is a high-resolution, dual-energy X-ray absorptiometry (DXA) system designed explicitly for preclinical research and laboratory animal studies. It measures Bone Mineral Density (BMD) and body composition (BMC, fat, and lean mass) in subjects ranging from small mice up to mid-sized animals like rabbits and guinea pigs.

The Contractor shall provide the InAlyzer 2-Type M DEXA instrument (brand name or equal) that includes the following items: InAlyzer2 DEXA instrument (brand name or equal), SOMNI EPS-3 Exposure Prevention System (Anesthesia Scavenger), and Equaflow DEXA 6 Mouse Manifold provided by Original Equipment Manufacturer (OEM) certified vendors. The Sources Sought will be used to determine if a set-aside for any small business program is appropriate. The Government anticipates awarding a competitive, firm-fixed-price contract. Please review this announcement and respond to the questions below, as well as provide OEM authorization.

The Government is in no way obligated to do business with or enter in any form of contract with any person, firm, or other entity that receives or responds to this announcement.

2. OBJECTIVE: The objective of this SSN/RI is to find qualified contractors with the ability to provide the InAlyzer 2-Type M DEXA Instrument (brand name or equal).

3. PLACE OF DELIVERY: 2200 Fort Roots Drive, Bldg 182, North Little Rock, AR 72214- 1707.

4. RESPONSES REQUESTED: NCO16 requires all the following information and questions answered in this SSN/RFI: Questions and information that are not provided shall be considered non-responsive to the SSN/RFI, and the contractor may not be considered as part of this market research.

a. Contractors shall provide their points of contact’s name(s), address(es), telephone number(s), email address(es), the company’s business size, and SAM Unique Entity Identification (UEI) number.

b. Is your company a small business, SDBs, HUBZone, or 8A concern? Please provide proof of qualifications.

c. Is your company considered small under NAICS code 334516?

d. Do you manufacture the products, or are you a distributor of the items being researched above? If not, are you an authorized distributor/seller for the products listed in the draft Statement of Work (SOW)? Please provide evidence/authorization/agreement from the OEM.

e. Is your product domestic (made in the United States) or non-domestic?

f. Is your product name brand or equal to what the Government is seeking? Please communicate how the product is equal to, if not the brand name.

g. Include in your capability statement a list of active contracts for commercial, local, state, and federal governments, like this requirement. List contracts that shall provide communication on the government requirement, illustrating the capability for comparison.

h. For this requirement, is your company available under any of the following:

i. Government-Wide Agency Contract (GWAC)

ii. General Services Administration Services (GSA)

iii. Indefinite Delivery Indefinite Quantity (IDIQ)

iv. Blanket Purchase Agreement (BPA)

If so, please include the contract number and SIN.

5. OPPORTUNITY: NCO16 is seeking information from potential contractors on their ability to meet this requirement. THIS IS A SOURCES SOUGHT FOR INFORMATION (RFI) ONLY. Small business concerns are encouraged to respond to this Sources Sought to assist NCO16 in determining potential levels of competition available in the industry.

Contractors shall be capable of meeting all requirements and objectives.

6. INSTRUCTIONS AND RESPONSE GUIDELINES: Sources Sought responses are due by Tuesday, July 21, 2026, at 10:00 AM CST via email to Carmyn.Williams@va.gov.

Telephone requests or inquiries will not be accepted.

Public information will not be provided and shall be utilized to the full extent possible.

This is a new requirement.

The subject line shall read: 36C25626Q1019 RFI-Sources Sought – CAVHS InAlyzer2.

NO SOLICITATION EXISTS AT THIS TIME. There is no page limitation on subparagraphs 4a – 4h.

Please provide the information you deem relevant to respond to the specific inquiries of the Sources Sought. Information provided will be used solely by NCO16 as “market research” and will not be released outside of the NCO16 Purchasing Contract Team.

This Sources Sought notice does not constitute a Request for Proposal (RFP), Invitation for Bid (IFB), or Request for Quotation (RFQ), and it is not to be construed as a commitment by the Government to enter a contract, nor will the Government pay for the information submitted in response to this request. All information contained in this Sources Sought is preliminary as well as subject to modification and is in no way binding on the Government.

7. CONTACT INFORMATION:

Contract Specialist, Carmyn E Williams Email address: Carmyn.Williams@va.gov Your responses to this notice are appreciated.

THIS NOTICE IS NOT A REQUEST FOR COMPETITIVE QUOTES/PROPOSALS;

however, any firm that believes it can meet the requirements may provide answers, responses, and written notification before the response due date and time. Supporting evidence and responses must be furnished in enough detail to demonstrate the ability to perform the requirements.

DRAFT STATEMENT OF WORK (SOW)

1. Background: Currently, the Central Arkansas Veterans Healthcare System (CAVHS) is required to replace its nonfunctioning and obsolete Lunar PIXImus X-ray densitometer system. The new instrument is needed to quantify bone mineral density and body composition in live laboratory animals to support various Veterans Affairs (VA) merit-funded projects.

The proposed Medikors InAlyzer2 Type M High Resolution DEXA instrument has been adopted by multiple academic and research institutions, including other VA Medical Centers, for preclinical studies involving bone mineral density and body composition analysis for laboratory animals. These systems are currently in use across a range of applications, including longitudinal bone research, metabolic studies, and body composition assessment in small laboratory animals. This required system measures mailto:Carmyn.Williams@va.gov mailto:Carmyn.Williams@va.gov lean and fat mass with exceptional image quality in live animals with minimal anesthesia and without dissection.

The InAlyzer2 DEXA instrument’s performance, reliability, and suitability for pre-clinical research environments have been well established. Furthermore, DEXA is considered the standard of care for diagnosing and following osteoporosis clinically, while the World Health Organization (WHO) considers it the gold standard in measuring bone mineral density and providing the most accurate results.

Our dually appointed VA Merit-funded Investigators, who also have labs at our university affiliate, the University of Arkansas for Medical Sciences (UAMS), have extensive knowledge and experience in using the Medikor InAlyzer2 Type M DEXA instrument within their Musculoskeletal Bone Core Lab.

2. Scope: CAVHS needs the InAlyzer2 Type M High Resolution DEXA (brand name or equal) to quantify bone mineral density and body composition in live laboratory animals to support various VA merit-funded projects. The Contractor shall procure and provide delivery of the InAlyzer2 Type M High Resolution DEXA (brand name or equal) with the following items:

Quantity Item Number Description

1 INZ2-Type M InAlyzer2 DEXA Instrument

1 WG-15001 SOMNI EPS-3 Exposure Prevention System (Anesthesia Scavenger)

1 EM-16242 Equaflow DEXA 6 Mouse Manifold

3. Specifications

a. Equipment:

i. Scan Area: 210 x 315 mm (8.2 x 12.4 in)

ii. X-Ray Generator: 80keV, 1.25 mA (max), Fan Beam

iii. X-Ray Detector: 99 m pixel resolution

iv. Dimensions: 740 x 430 x 717 mm (29.1 x 16.9 x 28.2 in)

v. Weight: 304lbs (138kg)

vi. Use: Intended for single or multiple mice or rats

vii. Completely lead-shielded for radiation safety

viii. Universal compatibility with an isoflurane system setup

b. Software:

i. Digital Radiography for X-ray Imaging Package

ii. DXA function for BMD and Body Composition Package

iii. Total body results and ROI based measurements

iv. Data output in Microsoft Excel and picture output in TIFF format

v. Windows 10 Pro Operating system

c. Standard Accessories:

i. Positioning Paper (3 pads at 100 sheets/pad)

ii. Reference Phantom & Calibration Phantom

iii. Basic Gas Anesthesia Hose Clamp

iv. User Manual

d. Computer (PC)

i. Lenovo PC (Laptop configuration available if specified)

ii. 4 GB RAM

iii. 1 TB Hard Drive

iv. Intel Processor

v. 24” Ultra-sharp monitor

4. Delivery Location:

Central Arkansas Veterans Healthcare System (CAVHS) 2200 Fort Roots Drive, Bldg 182 North Little Rock, AR 72114-1707

5. Delivery Hours: All deliveries shall be scheduled twenty-four (24) hours in advance.

Deliveries of this contract will need to be performed Monday through Friday unless a federal holiday falls on one (1) of those days. Typical hours are between 8:00 AM CST and 4:00 PM CST. If delivery is required outside of these hours of operation, it must be coordinated with the project Contracting Officer’s Representative (COR). On the days listed below, delivery shall not be scheduled unless unique situations arise and prior approval between the delivery and CAVHS parties involved is obtained.

6. Government-Observed Holidays: The Government hereby provides notice, and Contractor hereby acknowledges receipt that the Government personnel observe the listed days as holidays:

New Year’s Day January 1 Martin Luther King’s birthday Third Monday in January President’s Day Third Monday in February Memorial Day Last Monday in May Juneteenth June 19 Independence Day July 4 Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day November 11 Thanksgiving Day Fourth Thursday in November Christmas December 25

In addition to the days designated as holidays, the Government observes the following days:

• Any other day designated by Executive Order,

• Any other day designated by the President’s Proclamation; and

• Any other day designated by the Federal Statute

7. Technical Manuals/Data: The Contractor shall provide full manufacturer’s data, literature, and installation, operation and maintenance instructions with the technical quote.

8. Changes to SOW: The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this contract, and such changes will be executed bilaterally in accordance with FAR 52.212-4(d). The Contractor shall communicate with the Contracting Officer on all matters about contract administration.

Only the contracting Officer is authorized to make commitments or issue changes that will affect the price, quantity, or quality of performance of this contract. In the event the contractor affects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority, and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof. Costs incurred by the contractor through the actions of parties other than the Contracting Officer shall be borne by the contractor.