RFI - Sources Sought Notice - 36C24225Q1078 - Wastewater.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT*

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 14215

SOLICITATION NUMBER* 36C24225Q1078

RESPONSE DATE/TIME/ZONE 10-01-2025 3:00PM EASTERN TIME, NEW YORK,

USA

ARCHIVE 90 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE

PRODUCT SERVICE CODE* Q301

NAICS CODE* 541380

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office (NCO) 2 3495 Bailey Avenue Building 3, 2nd floor Buffalo NY 14215

POINT OF CONTACT*

Contract Specialist Jamie Boyar jamie.boyar@va.gov

PLACE OF PERFORMANCE

ADDRESS Bath VA Medical Center 76 Veterans Ave Building 20

Bath NY

POSTAL CODE 14810

COUNTRY USA

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

SOURCES SOUGHT NOTICE

This is a SOURCES SOUGHT NOTICE only. This is not a request for formal proposals or quotes. No formal solicitation documents exist at this time. This request if for planning purposes only and shall not be considered as an invitation for bid, request for quotation, request for proposal, or as an obligation on the part of the government to acquire any products or services. Your response to this notice will be treated as information only. No entitlement to payment of direct or indirect costs or changes by the Government will arise as a result of contractor submission of responses to this announcement or the Government use of such information.

PURPOSE AND OBJECTIVES

The intent of this notice is to identify capable sources interested in providing WATER SAMPLING AND ANALYTICAL SERVICES at the Bath VA Medical Center located at 76 Veterans Ave Building 20, Bath, NY 14810. Anticipated period of performance is 12/01/2025 to 11/30/2026, including four (4) option years. The anticipated contract action is expected to be firm – fixed price.

All responsible sources who believe they can furnish the service described in this notice may submit a capability statement clearly establishing an ability to provide the required service in the place of performance by emailing jamie.boyar@va.gov with details regarding your firms capability no later than 3:00PM EST on October 1, 2025. Additionally, it is the responsibility of respondents to provide sufficient information.

DESCRPTION OF REQUIREMENT:

ANALYSIS AND REPORTING

A. The contractor shall conduct all sample analyses and provide a final analytical report to the medical center within twenty – one (21) days of the sampling date.

B. All handling and preservation of collected samples, and all laboratory analysis shall be performed in accordance with 40 CFR Part 136 and the latest version of “Standard Methods for the Examination of Water and Wastewater”.

C. For low level mercury, the sample shall be collected using EPA Method 1669 and analyzed using EPA Method 1631.

D. Metals shall be analyzed as “Total Metal”, as defined in Section 903 of the Sewer Use Law.

SCHEDULE

A. All on-site work shall be scheduled in advance with the VA, at least 24 hours prior to arriving and will be escorted to Building 20, Sewer Pumphouse.

B. Water samples shall be collected quarterly on the second Wednesday of December, March, June, and September.

mailto:jamie.boyar@va.gov

C. Samples shall be collected Monday – Friday between the hours of 7:00am and 4:00pm (excluding Federal Holidays).

D. Mentioned below are Federal Holidays observed by the facility New Year’s Day Martin Luther King’s

Birthday President’s Day

Memorial Day Juneteenth Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Christmas

*To include any other day the President declares as a Federal Holiday.

TABLE 1 - Sampling Requirements

Sample Parameter (units)

Measurement Location Frequency Sample Type pH (SU) See note (1) quarterly grab BOD5 (mg/l) See note (1) quarterly 8 hr. composite CBOD5 (mg/l) See note (1) quarterly 8 hr. composite TSS (mg/l) See note (1) quarterly 8 hr. composite NH3 (mg/l) See note (1) quarterly 8 hr. composite Oil & Grease (mg/l) See note (1) quarterly grab Phenol (mg/l) See note (1) quarterly grab Cyanide (mg/l) See note (1) quarterly grab TKN (mg/l) See note (1) quarterly 8 hr. composite Nitrate See note (1) quarterly 8 hr. composite Nitrite See note (1) quarterly 8 hr. composite Total Nitrogen (TN) See note (1) quarterly 8 hr. composite Total Phosphorus (TP) See note (1) quarterly 8 hr. composite Antimony See note (1) quarterly 8 hr. composite Arsenic See note (1) quarterly 8 hr. composite Barium See note (1) quarterly 8 hr. composite Beryllium See note (1) quarterly 8 hr. composite Cadmium See note (1) quarterly 8 hr. composite Chromium (tot) See note (1) quarterly grab Copper See note (1) quarterly 8 hr. composite Iron See note (1) quarterly 8 hr. composite Lead See note (1) quarterly 8 hr. composite Manganese See note (1) quarterly 8 hr. composite Mercury See note (1) quarterly grab Nickel See note (1) quarterly 8 hr. composite Selenium See note (1) quarterly 8 hr. composite Silver See note (1) quarterly 8 hr. composite Zinc See note (1) quarterly 8 hr. composite

Note: The sample location shall be the effluent from the VAMC, at the Village of Bath and the VAMC property line (Outfall 001).