RFI - Sources Sought.docx

Department of Veterans Affairs Network Contracting Office (NCO) 16 Request For Information (RFI)

DISCLAIMER: THIS IS A SOURCES SOUGHT NOTICE ONLY. THIS SYNOPSIS IS NOT A REQUEST FOR QUOTE, PROPOSAL, OR BID. This notice is not a solicitation as defined by FAR 2.101, therefore it shall not be construed as a commitment by the Government to enter into a contract, nor does it restrict the Government to an acquisition approach. All information contained in this Request for Information (RFI) is preliminary as well as subject to amendment and is in no way binding on the Government. Information submitted in response to this notice is voluntary; the Government will not pay for information requested nor will it compensate any respondent for any cost incurred in developing information provided to the Government. The Government is requesting that restrictive or proprietary markings not be used in response to this notice. If a solicitation is released, it will be synopsized in the Federal Contract Opportunities website or GSA. It is the responsibility of the interested parties to monitor these sites for additional information pertaining to this RFI

1. Title: _ Draeger Infinity Central Workstation_________________

2. Purpose: The purpose of this RFI is to identify potential sources which will aid in defining the procurement strategy (e.g., set-aside, sole source, unrestricted) for a solicitation the VA intends on issuing shortly for the following:

The anticipated Small Business Administration (SBA) size standard for the North American Industry Classification System (NAICS) code 339113 is ___1000_________ (employees or dollars).

3. Responses Requested: The following questions must be answered in response to this RFI.

Answers that are not provided shall be considered non-responsive to the RFI:

a. Where are the requested items/equipment manufactured?

Vendor must attach documentation of this information to be viewed by the government to be considered as part of the Market Research and responsiveness to this Sources Sought notice

b. Are the requested items/equipment manufactured by a Small or Large business? Is the potential vendor in compliance with the Non-Manufacturer Rule (NMR)?

Vendor must attach documentation of this to be viewed by the government to be considered as part of the Market Research and responsiveness to this Sources Sought notice

c. Is the Vendor an authorized distributor with access to Original Equipment Manufacturer (OEM) parts which may be required in performance of this requirement?

The VA does not accept grey market items and therefore the Vendor must attach evidence of this access (Authorized Distributor letter) to be viewed by the government to be considered as part of the Market Research and responsiveness to this Sources Sought notice.

d. Name of potential Contractor that possess the capability to fulfill this requirement. Contractors shall also provide the following:

Point(s) of contact name: _______________________________________________ Address: ___________________________________________________ Telephone number: ___________________________________________ Email address: _______________________________________________

Company's business size: ________________________________________________ Data Universal Numbering System (DUNS) #: _______________________________

e. Is your company considered a small business concern, SB, SDVOSB, VOSB, HUBZone, or 8A concern, with the requisite __________________ NAICS code?

· Please provide proof of qualifications.

f. Is your company available under any Government Wide Agency Contract (GWAC), General Services Administration (GSA) Schedule, Indefinite Delivery Indefinite Quantity (IDIQ), and/or Blanket Purchase Agreement (BPA)?

If so, please identify the contract number for the Government to review as part of this Market Research.

4. Opportunity/Market Pricing: G.V. Sonny Montgomery VA Medical Center (GVSM VAMC) is seeking information from potential vendors on their ability to provide the required items/equipment. THIS IS A SOURCES SOUGHT REQUEST FOR INFORMATION (RFI) ONLY. Small Business Concerns are encouraged to provide responses to this RFI in order to assist the GVSM VAMC in determining potential levels of competition and general market pricing available in the industry. Therefore, vendors are requested to submit estimated market research pricing along with their responses to the above. The estimated pricing will be considered when determining the procurement strategy for the forthcoming solicitation.

5. Instructions and Response Guidelines: Questions regarding this RFI shall be submitted no later than 02:00 pm (CST), July 23, 2026 via email to stephanie.watts@va.gov

6. RFI responses are due by 02:00pm (CST), Thursday July 23, 2026; size is limited to 8.5 x 11 inches, 12-point font, with 1-inch margins in Microsoft Word format via email to stephanie.watts@va.gov The subject line shall read: VHCSO. NO SOLICITATION EXISTS AT THIS TIME. There is no page limitation on subparagraphs 3(a) - 3(f).

Please provide the information you deem relevant in order to respond to the specific inquiries of the RFI. Information provided will be used solely by GVSM VAMC as “Market Research” and will not be released outside of the VHCSO Purchasing and Contract Team.

7. Please include corresponding information pertaining to the supplies/services requested such as: brochures, capability statements, estimates etc. to assist in the market research process.

8. Contact Information:

Stephanie Watts stephanie.watts@va.gov

Your response to this notice is greatly appreciated!

Statement of Work Service Plan/Agreement For Welch Allyn Software Support Agreement G.V. Sonny Montgomery VAMC Facilities Management Service 1500 E Woodrow Wilson Ave, Jackson MS 39216

1. OBJECTIVE: The G.V. Sonny Montgomery VAMC located in Jackson, MS requires the following equipment for the facility: Draeger Infinity Central Station (for Operating Room Patient Monitoring) to deliver elevated patient visibility and improved workflow.

2. GENERAL: This is a non-personnel services requirement. The contractor shall provide all management, supervision, labor, transportation, tools, materials, parts, and other items necessary to perform work, execute services, and to successfully complete all deliverables as contained within this Statement of Work. The Government shall not exercise any supervision and/or control over contractor personnel (which includes contractor service providers, contractor representatives, and subcontractors employed with and/or being utilized by the prime contractor) during all active performance periods of the contract. All contractor personnel shall be accountable solely to the Contractor, who in turn is responsible to the Government.

3. BACKGROUND: The Draeger Infinity Central Stations is considered the Standard at. G.V. (Sonny) Montgomery VA Medical Center, Anesthesiology Service, Draeger Infinity Central Stations system offering immediate access to the tools our clinic needs to visualize patient monitoring from the operating room. Designed with comprehensive workstation, it delivers elevated visibility and improved workflow. The VA Jackson MS is seeking to network their Draeger monitors in the Anesthesiologist Office. This will be accomplished by networking them to a Draeger Infinity Central Station to display operating room cases in process. Draeger, Inc. is the initial and sole proprietor of the Draeger monitors, including the Draeger Central Station. No other Central Station will work with Draeger monitors and therefore, no other Central Station by any other manufacturers are available for networking the Draeger monitors in VA Jackson’s operating rooms.

4. SCOPE OF SERVICES: The services needed (to include required Deliverables) are described below. The manufacturer of the devices needed services is Draeger

1. Product delivery will be the responsibility of the Draeger working with G.V. (Sonny) Montgomery VA Medical Center, Anesthesiology Service. Draeger will be responsible for coordinating and performing the delivery, implementation, and training for the devices.

2. All equipment must be new, state-of-the-art, and not recertified and not refurbished. All equipment must be compliant with current VA requirements including vendor supported operating systems.

3. System Equipment a. Set-up monitors or modules [If applicable] b. Software set up (8 Patient License) c. Other (28 hour Disclosure, Network Recorder) i. (2) User Manuals ii. iii. (2) Service Manuals Information 2. Services a. Training b. Installation.

4. PLACE OF PERFORMANCE: Work will be performed, services will be executed, and deliverables will be completed at G.V. Sonny Montgomery VAMC located at 1500 E Woodrow Wilson Ave, Jackson MS 39216.

5. PERIOD OF PERFORMANCE: This is a one-time purchase. The period of performance begins on the date of award and ends upon successful delivery (and installation if applicable).

7. WORK HOURS AND SCHEDULE: All work, execution of services, and completion of deliverables must be accomplished during normal business hours, 8:00 a.m. through 4:30 p.m. Monday through Friday, Federal Holidays excluded. Prior to work being performed proper coordination shall be initiated between the contractor and the government to ensure that services/work can be executed when scheduled. Any work, services, and/or other tasks performed during other than normal business hours must be approved in advance by the Contracting Officer Representative (COR), Contracting Officer, and/or other authorized facility designee/representative before such work begins. The Federal Holidays that are currently being observed by the facility are listed in the table below.

A. NSTALLATION:

B. DEFINITIONS: NONE

C. EVALUATION CRITERIA

1. Compatibility

2. Ease of Use

3. Warranty: Standard 1 year warranty/ Unlimited hours

4. Price: Total: $36,672.00