RFI - Sources Sought.docx

Department of Veterans Affairs Network Contracting Office (NCO) 16 Request For Information (RFI)

DISCLAIMER: THIS IS A SOURCES SOUGHT NOTICE ONLY. THIS SYNOPSIS IS NOT A REQUEST FOR QUOTE, PROPOSAL, OR BID. This notice is not a solicitation as defined by FAR 2.101, therefore it shall not be construed as a commitment by the Government to enter into a contract, nor does it restrict the Government to an acquisition approach. All information contained in this Request for Information (RFI) is preliminary as well as subject to amendment and is in no way binding on the Government. Information submitted in response to this notice is voluntary; the Government will not pay for information requested nor will it compensate any respondent for any cost incurred in developing information provided to the Government. The Government is requesting that restrictive or proprietary markings not be used in response to this notice. If a solicitation is released, it will be synopsized in the Federal Contract Opportunities website or GSA. It is the responsibility of the interested parties to monitor these sites for additional information pertaining to this RFI} ‘pl0o 9iu7yt5fr4a

1. Title: _ FOUR STACK GYM 5 STATIONS____________________________________________

2. Purpose: The purpose of this RFI is to identify potential sources which will aid in defining the procurement strategy (e.g., set-aside, sole source, unrestricted) for a solicitation the VA intends on issuing shortly for the following:

The anticipated Small Business Administration (SBA) size standard for the North American Industry Classification System (NAICS) code 339920 ___________ is ___1000_________ (employees or dollars).

3. Responses Requested: The following questions must be answered in response to this RFI.

Answers that are not provided shall be considered non-responsive to the RFI:

a. Where are the requested items/equipment manufactured?

Vendor must attach documentation of this information to be viewed by the government to be considered as part of the Market Research and responsiveness to this Sources Sought notice

b. Are the requested items/equipment manufactured by a Small or Large business? Is the potential vendor in compliance with the Non-Manufacturer Rule (NMR)?

Vendor must attach documentation of this to be viewed by the government to be considered as part of the Market Research and responsiveness to this Sources Sought notice

c. Is the Vendor an authorized distributor with access to Original Equipment Manufacturer (OEM) parts which may be required in performance of this requirement?

The VA does not accept grey market items and therefore the Vendor must attach evidence of this access (Authorized Distributor letter) to be viewed by the government to be considered as part of the Market Research and responsiveness to this Sources Sought notice.

d. Name of potential Contractor that possess the capability to fulfill this requirement. Contractors shall also provide the following:

Point(s) of contact name: _______________________________________________ Address: ___________________________________________________ Telephone number: ___________________________________________ Email address: _______________________________________________

Company's business size: ________________________________________________ Data Universal Numbering System (DUNS) #: _______________________________

e. Is your company considered a small business concern, SB, SDVOSB, VOSB, HUBZone, or 8A concern, with the requisite __________________ NAICS code?

· Please provide proof of qualifications.

f. Is your company available under any Government Wide Agency Contract (GWAC), General Services Administration (GSA) Schedule, Indefinite Delivery Indefinite Quantity (IDIQ), and/or Blanket Purchase Agreement (BPA)?

If so, please identify the contract number for the Government to review as part of this Market Research.

4. Opportunity/Market Pricing: GV Sonny Montgomery VAMC is seeking information from potential vendors on their ability to provide the required items/equipment. THIS IS A SOURCES SOUGHT REQUEST FOR INFORMATION (RFI) ONLY. Small Business Concerns are encouraged to provide responses to this RFI in order to assist the GVMVAMC in determining potential levels of competition and general market pricing available in the industry. Therefore, vendors are requested to submit estimated market research pricing along with their responses to the above. The estimated pricing will be considered when determining the procurement strategy for the forthcoming solicitation.

5. Instructions and Response Guidelines: Questions regarding this RFI shall be submitted no later than 04:00 pm (CST), July 22, 2025 via email to stephanie.watts@va.gov

RFI responses are due by 04:00pm (CST), Tuesday July 22, 2025; size is limited to 8.5 x 11 inches, 12-point font, with 1-inch margins in Microsoft Word format via email to stephanie.watts@va.gov The subject line shall read: GV Sonny Montgomery VAMC. NO SOLICITATION EXISTS AT THIS TIME. There is no page limitation on subparagraphs 3(a) - 3(f).

Please provide the information you deem relevant in order to respond to the specific inquiries of the RFI. Information provided will be used solely by GV Sonny Montgomery VAMC as “Market Research” and will not be released outside of the GV Sonny Montgomery VAMC Purchasing and Contract Team.

7. Contact Information:

Stephanie Watts stephanie.watts@va.gov

Your response to this notice is greatly appreciated!

Statement of Work (SOW) G.V. (Sonny) Montgomery Medical Center: Paramount MP Series Multi-Stations: Four Stack Gym - 5 Stations (R Regular 170# Weight Stacks)

1. Introduction The G.V. (Sonny) Montgomery Medical Center is seeking to procure and install modern and reliable exercise equipment to replace dated equipment currently in use. This SOW pertains to the acquisition and installation of the Paramount MP Series Multi-Stations: Four Stack Gym with 5 Stations, each fitted with regular 170-pound weight stacks. The new equipment aims to enhance patient care by providing more effective and diverse physical therapy and rehabilitation options.

2. Purpose The purpose of this contract is to acquire and install a new Paramount MP Series Multi-Station Four Stack Gym with 5 Stations. This equipment is intended to replace older, outdated exercise machines to ensure the delivery of safe and effective physical therapy and rehabilitation services. The upgraded equipment is expected to improve patient outcomes, facilitate varied exercise programs, and provide long-term reliability and service.

3. Scope of Work The selected vendor will be responsible for delivering the following services:

4. Equipment Specifications The Paramount MP Series Multi-Station Gym with 5 Stations must meet the following specifications:

5. Deliverables The vendor shall deliver the following components and services:

6. Schedule

7. Acceptance Criteria The following criteria must be met for the final acceptance of the installed equipment:

8. Points of Contact

9. Terms and Conditions All terms and conditions outlined in the attached contract documents apply. The vendor must ensure compliance with VA regulations, including privacy and security requirements related to patient care environments.

10. Warranty and Maintenance The vendor shall provide a comprehensive warranty for a minimum period of one year, covering all parts and labor. Additionally, options for extended warranty and maintenance contracts should be clearly detailed in the proposal.

11. Compliance The equipment and installation must comply with all relevant federal, state, and VA-specific safety and regulatory requirements. This includes compliance with ADA guidelines, infection control standards, and other applicable regulations.

End of Statement of Work (SOW)