RFI Sources Sought Admin Services 2020 12 01.pdf

THIS IS A REQUEST FOR INFORMATION (RFI) ONLY. This is not a solicitation or a

Request for Proposal (RFP) and no contract will be awarded from this request. No Solicitation or

Specifications are available at this time. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the

Government to a particular acquisition approach.

1. Request for Information Objective

The GSA, PBS, Region 1, is issuing this RFI to obtain responses from interested and qualified firms that can successfully provide Administrative Support Services for the New England

Region. The New England Region comprises the states of Connecticut, Maine, Massachusetts, New Hampshire, Rhode Island and Vermont, and also includes zonal area support in Puerto

Rico. Work will be performed on-site in Federal Buildings located in Boston, MA and Puerto

Rico, with the flexibility for certain positions to work remotely if necessary (e.g., an active pandemic).

The government also seeks the availability of any small business concerns; (veteran-owned small business (VOSB); service-disabled veteran-owned small business (SDVOSB); historically underutilized business zone (HUBZone), economically disadvantaged women-owned small business (EDWOSB), women-owned small business (WOSB), Small Disadvantaged Business

(SDB), or 8(a) Business Development Program Small Business concerns) that have the current relevant qualifications, experience, personnel, and capability to perform the work described herein.

The Government intends to utilize the information from this RFI to identify and resolve concerns regarding the acquisition strategy, including proposed contract type, and acquisition planning schedule; the feasibility of the requirement, the contemplated NAICS code; the contemplated

Federal Supply Schedule category; and any other industry concerns or questions.

The Government invites Respondents to submit ideas that could assist it in attaining its objectives. The Government will not reimburse Respondents for any expenses associated with responding to this RFI, though the Government sincerely appreciates Respondents' efforts and input.

2. Background and Project Overview

The government intends to establish a Labor Hour-type, single award, Performance-Based contract, whereby; the Government anticipates purchasing Labor Hours in estimated quantities based on fixed (Standard) labor rates. The Contract will consist of one (1) base year, plus four

(4) one year option periods for a total of five years, for Administrative Support Services to the

GSA PBS New England Region and Puerto Rico. All work will be performed on-site in Federal

Buildings located in Boston, MA and Puerto Rico. The intended NAICS code for this requirement is 561110 - Office Administrative Services.

The administrative support services provided under the contemplated Contract are not related to

Federal employment requirements nor do they involve temporary help services that may be authorized under 5 CFR Part 300. The required services are not personal services. Performance under the contemplated contract will be by individuals employed by a private sector firm. The

Contractor, and not the U.S. Government, is the legally responsible employer and supervisor and will maintain that relationship during the time its employees are performing work under the

Contract.

3. Contractor Discipline Specifications

The Government’s intent is to establish a Labor Hour type contract for the required service. The resulting contract/ contractor shall follow all labor laws and regulations as set forth by the

Service Contract Labor Standards (SCLS) as it applies to Contract disciplines. The Contractor shall be responsible for appropriate and successful supervision, controls, reviews, inspections, coordination, and management of all employees, personnel and/or subcontractors and services performed under this Contract, which may consider various elements, including but not limited to geographic location, capability, and certification requirements.

The GSA requires a total of nine (9) full-time positions that will perform the tasks described below. All disciplines are subject to the U.S. Department of Labor (DOL) SCLS.:

Administrative Assistant (5 full-time positions). In addition to secretarial duties (filing, taking phone calls, scheduling appointments, making travel arrangements), this position will provide administrative support to executive staff with office management responsibilities to include budgeting, personnel records and payroll. The Administrative Assistant may be required to work independently on projects requiring research and preparation of briefing charts and other presentation materials.

Secretary (2 full-time positions). This position provides principal secretarial support in an office, usually to one individual, and, in some cases, to the subordinate staff of that individual. The

Secretary maintains a close and highly responsive relationship to the day-to-day activities of the

GSA office staff, works fairly independently receiving a minimum of technical and task related instruction, and performs various clerical and secretarial duties requiring knowledge of office routine and an understanding of the organization, programs, and procedures related to the work of the office. Computers may exist in the environment, requiring working knowledge of certain office software programs.

Engineering Technician (2 full-time positions). To be covered by these definitions, employees must meet all of the following criteria: Be able to provide semiprofessional technical support for engineers working in such areas as research, design, development, testing, or manufacturing process improvement. Work pertains to electrical, electronic, or mechanical components or equipment. These technicians are required to have some practical knowledge of science or engineering. Some positions may require a practical knowledge of mathematics or computer science. Included are workers who prepare design drawings and assist with the design, evaluation, and/or modification of machinery and equipment. Excluded are: a. Production and maintenance workers, including workers engaged in calibrating, repairing, or maintaining electronic equipment (see Maintenance Electronics Technicians); b. Model Makers and other craft workers; c. Quality Control Technicians and Testers; d. Chemical and other non-engineering laboratory technicians; e. Civil Engineering Technicians and Drafters; 106 f.

Positions (below Level I) which are limited to simple tasks such as: measuring items or regular shapes with a caliper and computing cross- sectional areas; identifying, weighing, and marking easy-to-identify items; or recording simple instrument readings at specified intervals; and engineers required to apply a professional knowledge of engineering theory and principles.

4. Contractor Responsibilities

a) Be responsible to make the management and operational decisions to meet the quality standards required by the contemplated Contract;

b) Use innovation, technology and other means and methods to develop and perform the most efficient services for the Contract;

c) Implement an effective Quality Assurance Surveillance Plan (QASP);

d) Keep the Contracting Officer (CO) or designee informed of the current status of the work being performed, provide work schedules, and provide other pertinent information needed by the CO or designee.

5. Submission of Responses

Interested qualified firms should submit electronically a cover sheet that provides the company description and the attached completed questionnaire.

Responses to this RFI shall be emailed to the following individuals: Kristin O’Neil, Contract

Specialist at kristin.oneil@gsa.gov and Huy Le, Contracting Officer at huy.le@gsa.gov.

Responses must be received no later than December 18, 2020 by 3:00 PM ET.

Response Format

1. Cover Sheet, including: Company Name and Address; and Company Representative

Name and Contact Information, including telephone and e-mail

2. Response to RFI items in numerical order

Request for Information Questionnaire

1. Interested contractors should provide a capabilities package; this should include sufficient documentation to demonstrate the company’s ability to meet, at a minimum, the service requirements as stated within this RFI. Any commercial brochures or currently existing marketing material may also be submitted with the capabilities package.

2. Please provide three (3) examples of past performance where your firm has been the prime contractor for work that is similar in size, scope, and complexity. Interested contractors shall provide points of contact, contract numbers, and dollar value.

mailto:kristin.oneil@gsa.gov mailto:huy.le@gsa.gov

3. Evidence to establish your company's standing status as a Small Business, Small

Disadvantaged Business, SDVOSB, WOSB, HUB Zone, 8(a) small business concern under applicable NAICS Code

4. Please identify any existing government contract vehicles (e.g. Federal Supply Schedule

(FSS)) that the Contractor holds and all Federal Supply Schedule SINs, if applicable, that will meet the government’s requirements, and provide a brief explanation on how the contract vehicle could be utilized.

5. Given the current information provided, is there a more suitable NAICS code for this requirement?