RFI Sources Sought 412 LRS Materiel Management Operations PWS Draft.pdf

DRAFT

FAXXXX-25-R-XXXX

FOR EDWARDS AFB CONTRACTING OFFICERS ONLY

Please ensure the following FAR Clauses are listed in the contract under the section titled, Clauses Incorporated by Reference or Clauses Incorporated by Full Text

FAR Clause Number Reference Only

Full Text

52.223-1: Biobased Product Certification N/A N/A 52.223-2: Affirmative Procurement of Biobased Products Under Service and Construction Contracts

N/A N/A

52.223-3: Hazardous Material Identification and Material Safety Data N/A X 52.223-4: Recovered Material Certification N/A N/A 52.223-5: Pollution Prevention and Right-to-Know Information X 52.223-7: Notice of Radioactive Materials X 52.223-9: Estimate of Percentage of Recovered Material Content for EPA Designated Items

N/A N/A

52.223-10: Waste Reduction Program N/A N/A 52.223-11: Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons

N/A N/A

52.223-12: Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners

N/A N/A

52.223-15: Energy Efficiency in Energy-Consuming Products N/A N/A 52.223-17: Affirmative Procurement of EPA-Designated Items in Service and Construction Contracts

N/A N/A

52.223-19: Compliance with Environmental Management Systems X 52.223-20: Aerosols N/A N/A 52.223-21: Foams N/A N/A 52.223-22: Public Disclosure of Greenhouse Gas Emissions and Reduction Goals – Representation

N/A N/A

DFAR Clause Number 252.223-7001: Hazard Warning Labels 252.223-7006: Prohibition on Storage, Treatment, and Disposal of Toxic or Hazardous Materials

252.223-7008: Prohibition of Hexavalent Chromium N/A N/A AFFAR Clause Number

5352.223-9001: Elimination of Use of Class I Ozone Depleting Substances (ODS)

AFTC, 412 TW

Performance Work Statement (PWS)

Requirement Title: Materiel Management Operations POC: Mrs. Evelyn Lohberger (MMO) PBSA Contract

Requiring Organization: 412 LRS Phone: 661-277-0722

Performance-Based Service Acquisition (PBSA)

Per the Federal Acquisition Regulation (FAR), PBSA means an acquisition structured around the results to be achieved as opposed to the manner by which the work is to be performed and a Performance Work Statement (PWS) means a statement of work for performance-based acquisitions that describes the required results in clear, specific and objective terms with measurable outcomes.

Minimum Mandatory PBSA Requirements

1. Performance requirements define the work in measurable, mission-related terms.

2. Performance standards (i.e., quality, quantity, timeliness) are tied to performance requirements.

3. A Quality Assurance Surveillance Plan (QASP) describes how the Contractor’s performance will be measured against the performance standards.

4. Service Summary (SS) Inspections are the monthly measurement tool for all PWS requirements and shall align with Contractor Performance Assessment Reporting System (CPARS) categories

5. If the acquisition is either critical to agency mission accomplishment or requires relatively large expenditures of funds, positive and negative incentives are tied to the QASP measurements.

Additional PBSA Components

1. An historic workload analysis is performed or estimated if historic data is unavailable, to aid in determining the performance requirements and standards, QASP, and incentives offered to Contractors.

2. The solicitation and contract/task order convey a logical, easily understood flow among performance requirements, performance standards, QASP, and performance incentives.

3. Process-oriented requirements (e.g., job descriptions, education requirements, level-of-effort) and reports are eliminated to the maximum feasible extent.

4. Government Quality Assurance (QA) performance evaluators assigned to assess Contractor performance are trained in PBSA.

5. Commercial and/or industry-wide performance standards, where available, are relied upon.

6. The marketplace and other stakeholders are provided the opportunity to comment on draft performance requirements and standards, the QASP, and performance incentives.

7. If the size of the requirement justifies the resource expenditures, potential offerors are given the opportunity to learn more about the "as is" operation to facilitate their ability to develop intelligent proposals.

8. The contract/task order is fixed price and is completion type (vs. term type or level-of-effort).

9. Past performance evaluations are based on the results of contract QA measurements and incentives, and QA plans are consistent with past performance factors.

10. Non-SS monthly inspection items are not ratables against monthly PAR requirements in CPAR, though negative trends can be added to the existing SS requirements and become ratable.

PERFORMANCE WORK STATEMENT

FOR

412 LOGISTICS READINESS SQUADRON

MATERIEL MANAGEMENT OPERATIONS SERVICES

AT

EDWARDS AFB, CALIFORNIA

(23 October 2024)

Materiel Management Operation Services

Table of Contents

DESCRIPTION OF SERVICES

1.1 General

1.2 Background

1.3 Description of Services/Objectives

1.4 Specific Tasks

1.5 Service Contractor Reporting of Information (SCR)

1.6 Place of Performance

1.7 Period of Performance (POP)

1.8 Inherently Governmental Function

1.9 Insurance

1.10 Contractor Travel

1.11 Small Business Subcontracting Program

1.12 Types of Subcontracting Plans

1.13 Mandatory Requirement

1.14 Service Summary

1.15 (SS-1) Staffing and Job Vacancies

1.16 Contractor Phase-In

1.17 Human Resources

1.18 Mail Processing

1.19 Housekeeping

1.20 Government Furnished Property (GFP) Inventory

1.21 Contractor Phase-Out

1.22 (SS-2) Training

1.23 Key/Combination Control

1.24 Intrusion Detection Systems (IDS)

1.25 Physical Security

1.26 Information Technology (IT)

1.27 Safety

1.28 Environmental

1.29 Records Management

1.30 Financial Improvement Audit Remediation (FIAR)

1.31 Contractor Line-Item Number (CLIN)

1.32 Contract Changes

1.33 Meetings

1.34 Program Management Review (PMR) Meeting

1.35 Contracting Officer Representative (COR)

1.36 Deliverables

SCOPE OF WORK

2.1 General

2.2 Performance Evaluation

2.3 Materiel Management Operations (MMO)

2.4 (SS-3) Controlled Areas

2.5 (SS-4) Communication

2.6 (SS-5) Contract Manager (CM)

2.7 (SS-6) Inspections

2.8 Provide Asset Management Function

2.9 (SS-8) Storage Protection

2.10 (SS-10) Storage of Classified

2.11 Classified/COMSEC Incident Reporting Requirements

2.12 Visitor Group Security Agreement (VGSA)

2.13 Individual Protective Equipment (IPE)

2.14 Defense Logistics Agency Disposal Services (DLADS)

2.15 Flight Service Center (FSC)

2.16 (SS-14) Equipment Accountability Element (EAE)

2.17 Customer Support Liaison

2.18 (SS-19) Document Control

2.19 Computer/Systems Operations/Information Technology Asset Management (ITAM)

2.20 (SS-23) Inventory Inspection Function

2.21 (SS-25) Physical Inventory Control Function

2.22 Decentralized Maintenance Support (DMS)

2.23 (SS-28) Documented Cargo Operations (DCO)

2.24 Nuclear Weapons Related Materiel (NWRM)

2.25 Quality Assurance

2.26 Quality Control

2.27 Quality Control Plan (QCP)

2.28 Contractor Performance Assessment Reporting System (CPARS)

2.29 Service Summaries (SS)

GOVERNMENT FURNISHED PROPERTY and SERVICES

3.1 Government Furnished Services (Base Support)

3.2 Government Furnished Facilities

3.3 (SS-29) Government Furnished Property

3.4 Contractor Furnished Property and Services

4.0 GENERAL INFORMATION

4.1 Hours of Operation

4.2 Stand-by Support Function

4.3 Contractor Services During Crisis

4.4 Expanded Hours

4.5 Key MMO Management Positions

4.6 Key MMO Functional Area Positions

4.7 MMO Daily Reports

4.8 Armorers and Clearing Barrel Attendants

4.9 Identification of Contractor Employees

4.10 Vehicle Operating Licensing

4.11 Privately Owned Vehicles

4.12 Airfield Driving (a.k.a. Flight Line)

4.13 Essential Contractor Services Plan

4.14 Military Personnel

4.15 Labor Disruptions

4.16 Conservation of Utilities

4.17 Environmental Protection

4.18 Permits

4.19 Non-compliance

4.20 Spill Response

4.21 Failure to Insist on Compliance

4.22 Hazardous Materials

4.23 Inclement Weather

5.0 SAFETY AND SECURITY REQUIREMENTS

5.1 Safety

5.2 Safety Equipment

5.3 Fire Prevention

5.4 Substance Abuse Testing

5.5 Safety Threats

5.6 Security

5.7 Security Manager

5.8 Emergency Mass Notification Systems

6.0 MISCELLANEOUS REQUIREMENTS

6.1 Freedom of Information Act (FOIA)

6.2 Controlled Unclassified Information (CUI)

6.3 Notification of Debarment/Suspension Status

6.4 Government Installation Visitors and Contractors

6.5 Innovation Stewardship

APPENDICES

APPENDIX 1 Glossary of References and Supporting Information (Definitions, Abbreviations, and

Acronyms) APPENDIX 2 Workload Estimates APPENDIX 3 Government Furnished Facilities, Training, Property (EAID and Non-EAID, and Vehicles) APPENDIX 4 Applicable Publications and Forms

TABLES

1.1 Mandatory Meetings

1.2 Contractor Required Deliverables

2.1 Service Summary

3.1 Government Furnished Facilities

4.1 Standard Hours of Operation

4.2 Recognized Federal Holidays

Appendix 2.1 Workload Estimates Appendix 3.1 Government Furnished Facility Spaces Appendix 3.2 Government Furnished Training Appendix 3.3 Government Furnished IT Property Appendix 3.4 Government Furnished Property (Non-EAID) Appendix 3.5 EAID ON Equipment Account 547SE and 547WE Appendix 3.6 Government Furnished Vehicle (Government Motor Vehicle) Appendix 4.1 Technical Orders (TOs) Appendix 4.2 Air Force Publications Appendix 4.3 Forms

Chapter 1

DESCRIPTION OF SERVICES

1.1. General. This is a PBSA services contract to provide Materiel Management Operations (MMO) services. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the incumbent Contractor who, in turn, is responsible to the Government.

1.2. Background. The United States Air Force (USAF), 412th Test Wing (412 TW), Edwards Air Force Base (EAFB) is the host organization for this PBSA contract. The 412 TW plans, conducts, analyzes, and reports on all flight and ground testing of aircraft, weapons systems, software and components as well as modeling and simulation for the USAF. There are three primary mission components: flying operations, maintenance, and engineering. The wing oversees day-to-day operations and provides support for over 10,000 military, federal civilians, and contract personnel assigned to a 481-square mile installation. The wing also supports approximately 54 tenant organizations, including the Air Force Research Laboratory (AFRL), NASA’s Armstrong Flight Research Center (AFRC), 31st Test and Evaluation Squadron, and Air Force Operational Test and Evaluation Center (AFOTEC). The 412 TW also hosts the core facilities that enable flight and ground test within the Range Division, Benefield Anechoic Facility (BAF), Integrated Flight Avionics Systems Test Facility, and the Air Force Electronic Warfare Evaluation Simulator. The 412th Logistics Readiness Squadron (412 LRS) is the MMO, PBSA services contract owner.

1.3. Description of Services/Objectives. The incumbent Contractor (here in known as the “Contractor”) shall provide all management, personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform MMO services as defined in this PWS except for those items specified as Government Furnished Property and Services. The Contractor shall perform to the standards in this contract. This includes the planning, coordination, and surveillance of the activities necessary to ensure disciplined work performance and timely resources application to accomplish all tasking under the contract. The Contractor shall be responsible for maintaining communication with the Contracting Officer (CO) and the assigned Contracting Officer’s Representative (COR), and to immediately notify both the CO and the COR of any problems that would prevent timely performance of this contract. The Contractor is responsible for and required to implement, and maintain management control systems necessary to plan, organize, direct, and control all activities under this contract.

1.4. Specific Tasks. The Contractor will perform the MMO services in accordance with (IAW) the most current versions of DAFI 23-101, Materiel Management Policy; DAFMAN 23-122, Materiel Management Procedures; JSMAN 23-210, Joint Service Manual (JSM) for Storge and Materials Handling; DAFI 21-101, Aircraft and Equipment Maintenance Management; DAFI 24-602V2, Cargo Movement; all applicable DoD publications, EAFB guidance as listed in Appendix C, and this PWS. The Contractor is responsible for all materiel management functions for EAFB, such as storing, inspecting, inventorying, issuing, returning, repair cycle, and customer support. IAW the PWS, the Contractor will also perform Documented Cargo functions, and Decentralized Material Support (DMS) functions for the 412 TW.

However, the Contractor is not required to perform the Stock Fund Management functions.

1.4.1. DoD Contract Security Classification Specifications (DD Form 254). The Government Security Classifications for duty location and functions are listed in the DD Form 254. This contract requires performance at a Government location in the United States. The DD Form 254 must be completed prior to the contract award date. Contractor personnel performing work under this contract must have a secret clearance at time of the award and must maintain the level of security required over the period of performance.

1.5. Service Contractor Reporting of Information (SCR). If required of the Contractor, SCR is addressed by contract clause. See clause DFARS 252.204-7023 Reporting Requirements for Contracted Services or it’s Alternate 1, if included. The Contractor shall report annually, by October 31, at https://www.sam.gov, on the services performed under this contract or order, including any first-tier subcontracts, during the preceding Government fiscal year (October 1 - September 30).

1.6. Place of Performance. The Contractor shall perform all PWS required services at EAFB, CA. Base access and entry authorization for all Contractor employees will be subject to a criminal history background check IAW DoDM 5200.08V3, AFMAN 31-101V3, Installation Perimeter Access Control, and 412th Test Wing Integrated Defense Plan (IDP) 31, Volume I (the AFMAN and IDP are both limited access documents but more details on the requirements/process in terms of background checks can be provided by the Contracting Office upon request).

1.6.1. Base Access and Common Access Card (CAC). Each employee will require a CAC to complete MMO requirements and to gain unescorted base access. The Contractor shall follow AFFARS 5352.242-9000, Federal Acquisition Regulation Supplement, Contractor Access to Air Force Installations, and process security clearance requirements through the Contracting Officer (CO), Program Manager (PM), and COR to ensure each employee meets base access qualifications and sponsorship prior to receiving a CAC. The 412 LRS COR will be the Mission Partner - Identity, Credential, and Access Management (MP-ICAM) sponsor for all MMO Contractor employees requiring day-to-day unescorted base access CACs. Access will be reviewed and validated annually, at a minimum, by the MP-ICAM sponsor. Each employee must return their CAC and Restricted Area Badge to their sponsor upon termination or resignation of their employment for this PBSA contract. Failure to comply with these requirements may result in withholding of employee departure salary.

1.6.2. Restricted Area Badge (RAB). There are several Materiel Management functions that require employee access to restricted areas on base to perform MMO services. Contractor employees that require a RAB, will coordinate with the 412 LRS COR and MMO Contractor security managers to complete staffing security clearance verification and credentialing RAB issue. The Contractor shall receive Airfield Driving training if operating a vehicle on the flightline or in the restricted area.

1.6.3. The Contractor/Employees shall comply with all base security regulations. Additionally, the Contractor shall comply with actions dictated by Force Protection Condition (FPCON) changes or measures and Health Protection Condition (HPCON) changes or measures. It’s understood that real-world or exercise situations changes to FPCON and HPCON conditions could impact Contractor performance of work.

1.6.4. Visitor Group Security. For non-Government Contractor employees, the Contractor may request a visitor base access through a Visitor Group Security agreement or Entry Authorization Letter (EAL) for the performance of MMO support by a vendor or vendor support agency. The Contractor personnel shall coordinate base access with the COR and/or PM. Visitor personnel must have a valid Government issued ID. Access and entry authorization for all visitors is subject to meeting criminal history background check IAW DoDM 5200.08V3_AFMAN 31-101V3, Installation Perimeter Access Control, and 412th Test Wing Integrated Defense Plan (IDP) 31, Volume I (the AFMAN and IDP are both limited access documents but more details on the requirements/process in terms of background checks can be provided by the Contracting Office upon request). IAW base security and access requirements, additional documentation maybe required (e.g., driver’s license, photo identification, current vehicle registration, and insurance, etc.).

1.7. Period of Performance (POP). This PBSA services contract is for 5-years, established as 1 basic year and 4 option years.

1.8. Inherently Governmental Function. The Contractor shall not perform inherently Governmental functions as defined in FAR Subpart 7.5 in relationship to this PWS.

1.9. Insurance. The Contractor shall obtain the necessary insurance as required by FAR part 28.3. The minimum amounts of insurance will be maintained IAW FAR 28.307-2, the Contractor is required to maintain insurance coverage in the amount of $1,000,000.00 for the work performed on a Government installation and Government property is involved.

1.10. Contractor Travel. Contractor may be required to travel during the performance of this contract to attend meetings, conferences, and training. The Contractor may be required to travel to off-site training locations and to ship training aids to these locations in support of this PWS. Contractor may be authorized travel expenses not contrary to FAR 31.205-46 at rates that shall not exceed rates set forth in the Joint Travel Regulation (JTR) and the limitation of funds specified in this contract. All travel requires Government approval/authorization and notification to the CO or, if delegated, to the COR. All invoices for travel reimbursement shall be accompanied by supporting receipts. Travel will be dictated by mission requirements in support of the customer as directed by the Government PM.

1.11. Small Business Subcontracting Program. When FAR Clause 52.219-9 or one of its Alternates is included, any resulting subcontracting plan must include the elements identified in FAR 19.704 and FAR Clause 52.219-9 in one of the three types of subcontracting plans identified in subparagraph 1.11.1. When a Subcontracting Plan, it must include the elements identified in FAR 19.704 and the cognizant clause in one of the three types of subcontracting plans identified in subparagraph 1.11.1

1.12. Types of Subcontracting Plans. The Contractor may use one of three types of plans: subcontracting plan, commercial plan (for commercial items), and the DoD comprehensive (test) plan. (See FAR 19.704 for additional guidance.) An Individual Subcontracting Report (ISR) shall be submitted semi-annually during contract performance for the periods ending March 31 and September 30. Reports are due 30 days after the close of each reporting period, unless otherwise directed by the CO. A report is also required for each contract within 30 days of contract completion. Summary Subcontract Reports (SSR), including those submitted for comprehensive subcontracting plans under the DoD Small Business Subcontracting Plan (Test Program), shall be submitted semi-annually for the 6 months ending March 31 and the 12 months ending September 30. Reports are due 30 days after the close of each reporting period. For commercial plans, a SSR is due 30 days after the end of the Government's fiscal year. For the CPARS rating, the Government will use the most recent ISR and/or SSR that the Contractor submitted and will not delay the evaluation if the rating period is different than the subcontracting reporting period.

1.13. Mandatory Requirement. The Contractor “will, shall and must” indicates a mandatory requirement.

For all directive language in this PWS, as it is understood that “the Contractor shall” precedes the directive language. To perform the work at EAFB contained in this PWS, the Contractor shall furnish all labor, supervision, vehicles, fuel, equipment, tools, materials, and other items and services, except those identified as Government furnished property (GFP). Performance shall be IAW the terms and conditions of the MMO contract PWS. MMO Department of the Air Force Instructions (DAFI), MMO Air Force Instructions (AFI), MMO Air Force Manuals (AFMAN), DoD Regulations, Federal Acquisitions Regulation (FAR). Estimated quantities of work are listed in Appendix 2, EAFB Supply Workload Data. Services performed under each of these functional headings are specified in the corresponding subsections of this PWS.

1.14. Service Summary (SS). Monthly quality assurance inspection of service measurement tool for all PWS requirements. Each paragraph identified with a SS number, corresponds to the SS inspection items list in chapter 2., Table 2.1. Service Summary.

1.15. (SS-1) Staffing and Job Vacancies. The selection, assignment, reassignment, transfer, supervision, management, and control of staffing personnel in performance of this PBSA contracted support, PWS shall be the responsibility and prerogative of the Contractor. The Contractor shall staff with qualified personnel IAW PWS para 1.16.1. through para 1.16.11 and chapter 4., para 4.5. and 4.6. and the Contractor proposal to effectively perform all requirements of the PWS. The Contractor will ensure all personnel are adequately trained and certified to perform job tasks prior to performing tasks unsupervised.

1.15.1. The Contractor shall ensure sufficient staffing is maintained at all times to meet mission requirements as outlined in the PWS.

1.15.2. English is the communication language. All Contractor employees must be able to read, write, speak and understand English fluently. It is essential for employees who deal directly with MMO customers to communicate clearly and concisely with the customers in English. This requirement is strictly for the purpose of effectively and efficiently performing the MMO contract requirements.

1.15.3. Foreign National employees. Do not allow foreign national employees access to the EAFB networks without Air Force approval in accordance with AFMAN 17-1301, Computer Security (COMPUSEC), para. 4.2.5. Request for such approval shall be submitted to the CO.

1.15.4. Potential Threat. The Contractor shall not employ persons for work on this contract if such employee is a potential threat to the health, safety, security, and general wellbeing or operational mission of the installation and its population.

1.15.5. Personal Appearance. Contractor employees must present a neat, clean, and professional appearance at all times, unless precluded by assigned work. Employees shall be easily recognized as Contractor employees by wearing Contractor-provided name tags/badges depicting company name, employee’s name. Name tags/badges shall be displayed on the outer clothing in such a way that they are visible at all times and do not pose a safety hazard.

1.15.5.1. Office personnel performing duties under this contract shall not wear sweat suits, spandex, warm-up suits, halter-tops, shorts or other distracting or unsafe attire.

1.15.5.2 During summer months, Contractor personnel assigned to warehouse functions may wear walking or knee-length shorts.

1.15.6. Contractor personnel are required to comply with all safety regulations commensurate with their duty shift IAW DAFMAN 91-203, Air Force Occupational Safety Fire and Health Standards and Occupational Safety and Health Administration (OSHA) safety guidance published in the Department of Labor (DoL) 29 series Code of Federal Regulations (CFR).

1.15.7. The Contractor and staff personnel will comply with the Air Force smoking policy as described in AFI 48-104, Tobacco Free Living.

1.15.8. The Contractor will comply with EAFB Instruction 31-218, Air Force Motor Vehicle Traffic Supervision, pertaining to the operation of privately-owned vehicles to include Contractor owned and operated vehicles on EAFB.

1.15.9. Contractor personnel selected to provide coverage for alternate duty locations must have access to required Information Technology (IT) systems, proper security clearances, and applicable training to ensure mission support is not affected.

1.15.10. The Contractor shall not employ any person who is an employee, or a former employee, of the United States Government without authorization by written legal opinion from a designated Agency Ethics Counselor. Do not employ off-duty CORs who perform surveillance of contract or subcontract operations.

1.15.11. Off-duty Military Personnel. The Contractor is cautioned on hiring off-duty active military personnel under this contract due to being subject to permanent change of station, change in duty hours, or deployments with little to no notice to the member. Military Reservists and National Guard members may also be subject to reorder to active duty with little to no notice to the member. The abrupt absence of these personnel could adversely affect the Contractor's ability to perform. However, their absence at any time shall not constitute an excuse for non-performance under this contract.

1.16. Contractor Phase-In. The Contractor shall be provided a 30-calendar day transition period to accomplish tasks to ensure continuity of service. To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the Contractor shall have personnel on board, during the phase in/phase out periods.

1.16.1. Post Award Conference. The Contractor agrees to attend any post award conference convened by the CO, IAW FAR Part 42.5. These meetings shall be at no additional cost to the Government.

1.16.2. Privacy Act protection. Performance of this contract may require that personnel have access to information protected by the Privacy Act of 1974. Contractor personnel shall adhere to the Privacy Act, Title 5 of the U.S. Code, Section 552a and applicable agency rules and regulations when handling such information.

1.16.3. Data Rights. The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the CO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.17. Human Resources. The Contractor shall complete hiring of personnel IAW Contractor Staffing Plan to ensure compliance beginning on the first day of full performance. The hiring practices shall not interfere with current Contractor operations. The incoming Contractor’s personnel shall receive sixty (60) calendar days of on-the-job training (OJT) by the incumbent Contractor. Incoming Contractor personnel to be trained by the incumbent Contractor shall possess, prior to training, all special skills, licenses, and certifications needed to perform the specific tasks in this PWS. The training will cover unique features of all systems and equipment. The OJT may be augmented by any applicable instruction from manuals and videotapes.

1.18. Mail Processing. Provide the 412 LRS Command Support Staff (CSS), with a letter stating central locations to receive and distribute mail and an AF Form 4332, Accountable Communications Receipt Authorization listing individuals authorized to receipt for accountable mail.

1.19. Housekeeping. The Contractor and employees shall maintain good housekeeping practices IAW AFJMAN 23-210, Joint Service Manual (JSM) For Storage and Materials Handling and DAFMAN 91-203.

1.20. Government Furnished Property (GFP) Inventory. The Contractor will complete a joint inventory of GFP with the Government within the 30-day transition period.

1.20.1. Other Government-Owned Equipment and Services. In addition to equipment and facilities listed in Appendix 3, EAFB will provide the following:

a. Fire Suppression Equipment: All fire suppression equipment will be provided, overhauled, and when necessary, replaced by the Government

b. Utilities: Gas, heating fuel, electricity, water, sewage, and air conditioning

c. Communication: Internet access, telephone including outside commercial line, and automation/communication updates and technical support

d. Dumpster/Trash removal and disposal

e. Limited Custodial Services

f. Pest control

g. Authorized to utilize the EAFB landfill on behalf of the 412 TW

1.21. Contractor Phase-Out. The outgoing Contractor shall allow the incoming Contractor to interview for employment the outgoing Contractor’s personnel, provided work interruption time is reasonable.

1.21.1. The outgoing Contractor shall provide sixty (60) calendar days of OJT training to the incoming Contractor. The outgoing Contractor shall integrate the incoming Contractor personnel into the regular work schedule to maximize OJT benefits. Contractor personnel to be trained shall possess, prior to training, all required special skills needed to perform the specific tasks in this PWS. The training objective is to enhance technical skills so the transfer of responsibilities will be efficient.

1.21.2. During the sixty (60) calendar day training period, the outgoing Contractor shall perform all requirements in the PWS.

1.21.3. The outgoing and incoming Contractors shall perform a joint inventory of GFP, to include GFP items in Appendix 3 and Government furnished vehicle (GFV) in Appendix 3, no later than (NLT) 60 calendar days prior to the completion of the contract period to the COR. The Contractor shall return a like inventory of GFP to the COR in the quantities originally furnished. The COR will verify the replenished inventory of GFP NLT 45 calendar days prior to the completion of the contract.

1.21.4. The Government reserves the right to conduct site visits in all Contractor-operated facilities in conjunction with the solicitation of offers for the follow-on contract. In the event the follow-on contract is awarded to other-than-incumbent, the incumbent Contractor shall cooperate to the extent required to permit an orderly change over to the successful Contractor. Regarding the successor Contractor’s access to incumbent employees, a recruitment notice may be placed in each facility.

1.22. (SS-2) Training. Upon contract start, Contractor personnel must be fully trained, qualified, and capable to perform all PWS tasks. The Contractor shall provide all required training as applicable to meet each MMO training requirement and ensure each employee is qualified to perform their perspective function.

Prior to performing tasks unsupervised, each employee must have the requisite training, knowledge, and skills to meet minimum performance requirements and comply with all applicable laws and regulations.

1.22.1. Contractor provided training includes but not limited to:

a. Materials Handling Equipment (MHE) to include forklift, stock picker, and pallet jacks, etc.

b. Vertical Lift Module (VLM) usage

c. Electrostatic Discharge (ESD) training

d. Special Handling requirements (i.e. COMSEC, Classified, and Arms, Ammunition, and

Explosives [AA&E])

e. Joint Service Mask Leak Tester (In-house training)

1.22.2. Government provided training includes but not limited to:

a. Fire Extinguisher Training

b. Operations Security (OPSEC)

c. Anti-Terrorism Training

d. NWRM Fundamentals

e. M9 Pistol Familiarization

f. M16A1/A2 Rifle Familiarization

g. Special Handling Assets Course –Materiel Management

h. Use of Force – provided by 412 SFS

i. Weapons Qualification – provided by SFS

j. Pallet Build-up

k. Hazardous Waste

l. Joint Service Mask Leak Tester

m. Discrepancy Identification System (DIS)

n. 10K standard forklift training

o. Reusable Container Program

p. Force Protection

1.22.3. The Contractor shall document all training by employee name, training performed, and date. The Contractor shall maintain training and certification records for each employee throughout the POP IAW an established annual file plan. Training status for all employees will be available upon request or inspection.

1.22.4. Future Training Requirements. The Government will provide technical training for new equipment requirements or new technologies the Government specifies for use in the performance of the contract. This training will be provided to an initial cadre of Contractor personnel requiring specialized training. Training will be provided to a minimum of one Contractor employee. This initial cadre shall provide the training to the remainder of the Contractor’s employees as required, to ensure 100% task coverage. Initial training will be provided at the Government’s expense. The Contractor shall submit requests for such training to the COR. In the event initially trained personnel are terminated before initial cadre has trained, or fails to train the workforce, the Contractor shall assume financial responsibility for training.

1.23. Key/Combination Control. The Contractor is required to maintain accountability of all keys issued to the Contractor by the 412 LRS Facility Manager, IAW AFI 31-101; AFI 31-101_AFMCSUP; and EAFB Integrated Defense Plan (IDP) 31.

1.23.1. The Contractor will appoint, in writing, a primary and alternate Key/Combination Control Monitor.

1.23.2. The Key/Combination Control Monitor is responsible for key accountability and inventory at required intervals, including keys for use with AA&E.

1.23.3. The Contractor shall establish and implement procedures to preclude lock/cipher combinations from disclosure to unauthorized persons. The Contractor will ensure that lock/cipher combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. The COR shall be notified of any changes.

1.24. Intrusion Detection Systems (IDS). The Contractor is required to perform all functions to support and maintain serviceability of the IDS, IAW DoDI 5100.76, Safeguarding Sensitive Conventional Arms, Ammunition, and Explosives (AA&E); DoDM 5100.76, Physical Security of Sensitive Conventional Arms, Ammunition, and Explosives (AA&E); DAFI 31-101, Base Defense Operations; and AFI 31-101_AFMCSUP- O, Integrated Defense (ID).

1.24.1. The Contractor will appoint, in writing, a primary and alternate Alarm Monitors.

1.24.2. The Contractor is responsible for obtaining initial Alarm Monitor training from 412 SFS Electronic Security Systems (ESS) NCO.

1.24.3. The Alarm Monitors are responsible for responding to alarm activations when notified by 412 SFS, performing monthly and quarterly alarm tests, attending Alarm Working Group meetings, and all required functions to ensure the integrity of the IDS.

1.25. Physical Security. The Contractor will safeguard all Government property/facilities and provide adequate resource protection to prevent contamination, pilferage, sabotage, and accidental damage, including controlled forms provided for Contractor use. At the close of each work period and when not in use, all Government equipment and facilities shall be secured. The Contractor shall provide sufficient information to obtain favorable National Agency Check Investigations (NACI) for each employees requiring computer network access or unescorted entrance to restricted areas.

1.25.1. Safeguard and control classified property and applicable documentation IAW AFI 16-1404_AFMCSUP, Air Force Information Security Program; DoD 5220.22–M, National Industrial Security Program Operating Manual (NISPOM); and DAFI 23-101, Air Force Materiel Management;

and DAFMAN 23-122, Materiel Management Procedures.

1.26. Information Technology (IT). The Contractor shall comply with all security requirements imposed by the Installation Commander; Communication Security (COMSEC) requirements imposed by the 412th Communications Squadron (CS), and the Antiterrorism Plan at all times while employees are on the installation IAW AFI 16-1404, Air Force Information Security Program; AFI 17-130, Cybersecurity Program Management; AFMAN17-1302-O, Communications Security (COMSEC) Operations (O); DAFMAN 17- 1305, DAF Cyberspace Workforce Management Program; AFI 33-332, Air Force Privacy and Civil Liberties Program; EDWARDSAFBVA33-332, Personally Identifiable Information (PII) Brochure; AFI 33-322, Records Management and Information Governance Program; DoD 8570.01-M, Information Assurance Workforce Improvement Program, Air Force Network Control Center (AFNCC) guidance, AFNetOps policies, and higher headquarters guidance.

1.26.1. All Contractor employees requiring network access must have a favorable NACI background check and complete the Cyber Awareness Challenge training annually IAW AFI 16-1404_AMFCSUP, Air Force Information Security Program, para 6.2, prior to gaining access Government IT systems.

1.26.2. The Contractor is responsible for providing successfully completed annual training certificates to 412 LRS Cybersecurity Security liaison within 30 days of the last year certificate expiration.

1.27. Safety. The Contractor will ensure Contractor personnel maintain a safe and healthy work environment.

It is essential personnel are thoroughly knowledgeable of the principal hazards to be encountered and how to prevent or reduce these hazards IAW applicable federal, state and local laws and regulations. The Contractors safety program shall instruct employees how to eliminate the hazards or cope with them in a safe manner. The Contractor shall always comply with applicable safety requirements and base fire regulations and shall maintain documentation showing compliance which shall be available to the Government or designated representative at any time. The Contractor shall provide 24-hour contact information to the base fire department dispatch center. The Contractor shall provide and replace as necessary all Personal Protective Equipment (PPE), and other safety items required in performance of this PWS. All Contractors will be in compliance with OSHA safety standards for use of equipment: material handling equipment (forklifts, floor scrubbers, vertical lift module (VLM), pallet jacks, stock picker, etc.).

1.27.1. Mishap Notification. Notify the COR and the Installation Safety Office within one (1) hour after initial notification of all mishaps or incidents in which damage Department of Defense (DoD) property (material plus labor) entrusted by this contract and/or employee injuries that occur as a result of contract operation. A follow-up (written or e-mail) of this mishap/incident notification shall be sent within three

(3) calendar days to the Installation Safety Office, Unit Safety Representative (USR), COR and CO. The information that is not available at the time of the initial notification shall be provided within 14 calendar days after the mishap. Mishap notification shall contain, as a minimum, the following information:

a. Contract, Contract Number, Name and Title of Person(s) Reporting

b. Date, Time and exact location of accident/incident

c. Brief narrative of accident/incident (Events leading to accident/incident)

d. Cause of accident/incident, if known

e. Estimated cost of accident/incident (material and labor to repair/replace)

f. Nomenclature of equipment and personnel involved in accident/incident

g. Corrective actions (taken or proposed)

h. Other pertinent information

1.27.2. If requested by COR or CO, secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by the investigating safety office. If the Government investigates the mishap, the Contractor and the subContractors shall cooperate fully and assist Government personnel until the investigation is finalized and closed out.

1.27.3. Classes of mishaps are listed below (values provided are subject to change):

a. CLASS A mishap is: A fatality or property damage in excess of $1 million dollars

b. CLASS B mishap is: An injury resulting in permanent or partial disability or property damage in excess of $200K or more but less than $1 million

c. CLASS C mishap is: An injury or occupational illness resulting or disease that causes lost workdays or property damage in excess of $20,000 or more but less than $200K

1.28. Environmental. The Contractor shall comply with all applicable Federal, state, and local laws, regulations and standards that are or may become applicable to Contractor’s activities during performance of this PWS.

1.28.1. The Contractor shall appoint a Hazardous Materials Management Program (HMMP) Representative that has experience working with environmental instructions and procedures. The HMMP

Representative shall be the focal point for all environmental issues and processes that deal with the requirements of this PWS.

1.28.2. The Contractor will be liable for and promptly pay all fines or penalties assessed against the Air Force, Department of Defense (DoD), or the United States for noncompliance resulting from environmental violations attributable to the Contractor in performing this contract. The Government retains the right to initiate and complete all cleanup actions for which the Contractor shall reimburse the Government for all costs associated with cleanup.

1.29. Records Management. The Contractor shall ensure all records, files, documentation, working papers, and software provided by the Government or generated in the performance of this contract become and remain Government property. All such records, files documentation, and working papers, which this contract requires the Contractor to maintain, shall be maintained in accordance with AFI 33-322; Air Force Records Information Management System (AFRIMS), Records Disposition Schedule on-line https://www.my.af.mil/afrims/afrims/afrims/rims.cfm and all other pertinent directives as supplemented.

1.29.1. Organizational Email. The Contractor will establish and maintain organizational email boxes for the following elements of Materiel Management:

a. Customer Support Liaison

b. Equipment Accountability Element

c. Individual Protective Equipment

d. Decentralized Material Support

e. Flight Service Center

f. Distribution

1.30. Financial Improvement Audit Remediation (FIAR). The Contractor shall maintain records for all ITEC, GFP, and inventory functions in a manner that is compliant with FIAR IAW DoDI 5000.64_DAFI 23- 111, Accountability and Management of DoD Equipment and Other Accountable Property.

1.31. Contract Line-Item Number (CLIN). Contractor operated/occupied facilities are anticipated to have modifications/construction during the life of this contract. The Contractor may be notified by the CO to relocate personnel and assets prior to, during, and after the completion of construction. The CO will negotiate any costs associated with the relocation.

1.31.1. The following areas will have specific CLINs created to allow the Government to readily remove a specific service resulting in termination of that service. The Contractor will receive notice 180 calendar days prior to the termination of service. This “Plug and Play” designed CLIN structure will address:

a. Documented Cargo Operations

1.32. Contract Changes. During the POP, workload associated with performance may increase or decrease as a result of mission changes. If mission changes reflect an increase or decrease of 15 percent or more of the estimated workload this within scope change will support an adjustment of the contract, the CO will notify the Contractor of the changes and will negotiate a bilateral change in price, which may also include terms or conditions of this contract if necessary for the respective services or requirements.

1.32.1. Any matter concerning a within scope change, to include prices, terms or conditions of this contract shall be referred to the Contracting Officer (CO). The Contractor will submit a price proposal to the Contracting Officer (CO) and obtain approval prior to implementing any change that will result in an increase in contract price.

1.32.2. A price proposal shall be submitted within 30 calendar days from the date the Contractor receives notice of the revision, supplement, or amendment that will stimulate an increase in cost of performance.

Changes in the contract price due to supplements and amendments shall be considered under the "changes" clause. Unless the revisions are required to be implemented immediately based on the safety of personnel or property, the Contractor will not perform in accordance with the revised publications until the CO has accepted the proposal and a modification has been issued. Failure of the Contractor to submit a price proposal within 30 calendar days from the date of receipt of any change, shall entitle the Government to performance in accordance with such change at no increase in contract price.

1.33. Meetings. Throughout the POP of this PBSA contract, the Contractor, Contract Manager (CM), Deputy Contract Manager (DCM) or appropriate functional program manager shall attend, participate, and compile required information for all scheduled and unscheduled meetings and/or briefings as required or requested by the CO, 412 LRS leadership, COR personnel, or as part of an appointed program. Attendance will be In- Person, Web-based or Telephonic as required to best meet the intent. Meeting attendance will only be excused through squadron leadership, COR personnel or notice of meeting cancelation from meeting coordinator/office. Meetings listed below are not all inclusive:

Table 1.1. Mandatory Meetings.

Title of Meeting Frequency Concept/Exercise Briefing As required or Needed 412 MXG Production Meeting Twice Daily: Monday – Friday (AM & PM) LRS Staff Meeting Weekly, or as announced Time Change/Technical Order (TCTO) Meeting Monthly Commander Inspection Management Board Monthly Program Management Review (PMR) Quarterly Repair Network Enhancement Program (RNEP) Meeting

Quarterly

Hazardous Materials Management Process Quarterly, or as requested by 412 CEV/CEVC, IAW HMMP Team Charter or other local program guidance

End of Fiscal Year (EOFY) Meeting Annually

1.34. Program Management Review (PMR) Meeting. A management level review held by a System Contracting Office or Systems Program Manager (PM) for the purpose of determining the status of program requirements and operational health of the MMO. PMRs are designed as tools to communicate program successes, identify problems, concerns, or areas for improvement, if any, and to develop appropriate follow-up actions as required. The Contractor may request a meeting with the CO when the Contractor believes such a meeting is necessary

1.34.1. PMR meeting minutes will be documented by the Contractor and signed by the CO, PM or COR, the CM or DCM, and any other member as deemed appropriate. Meeting minutes will be distributed as needed and available through records management. Should the Contractor not concur with any findings discussed during the PMR, they will provide a written notification within 5 working days.

1.34.2. PMR action items (positive or negative) with appropriate progress milestones will be established and tracked for closure between the CM and COR to make sure contractual requirements are met.

1.34.3. The following is a list of PMR communication topics, but is not limited to:

a. MMO overall health and progress

b. Service Summary Inspection data

c. MICT status – Get well and stay well goals, Course of Action (COA) plans

d. Mission Capable (MICAP) Support status

e. Customer satisfaction and complaints COA plans

f. DMS support data and status

g. Inventory and program data

h. How Goes It (HGI) combined monthly progress report

i. Process improvement and innovation COA plans

j. War Fighter mission support status

k. Contractor requested or ideas for MMO PSBA modifications

l. Inbound Receiving and DCO intra agency cross-feed

1.35. Contracting Officer Representative (COR). The COR(s) is/are a representative(s) of the CO and will participate in the administration of this contract except where exemptions have been approved by the CO.

Subsequent to contract award, the identity of the COR(s) will be furnished to the Contractor.

1.36. Deliverables. The Contractor shall provide a copy of the below listed deliverable items 30 days prior to contract award. Contractor must maintain a copy of each deliverable. The Government has unlimited rights to all deliverables listed below. Deliverables will be inspected by the Government within 5 workdays of receipt and progress meetings may be held as required. Updates will be provided to the COR and Contracting Officer for review and acceptance as changes are made. These plans may be used by the COR for monitoring and assessing contract performance.

Table 1.2. Contractor Required Deliverables.

Support Area

Title Delivery Date/Description

Management Collective Bargaining Agreement

(CBA)

30 days prior to contract award

Management Government Furnished Property (GFP) Plan

30 days prior to contract award

Management Essential Contractor Services Plan 30 days prior to contract award Management Quality Control Plan 30 days prior to contract award Management Safety and Health Plan 30 days prior to contract award Management Security Plan 30 days prior to contract award Management Staffing Plan 30 days prior to contract award Management…