RFI San Dimas Facility Burglar and Fire Alarm Video Surveillance Systems Assessment and Upgrade 4-2-24.docx

REQUEST FOR INFORMATION

San Dimas Facility Burglar and Fire Alarm, Video Surveillance Systems Assessment and Upgrade

Agency: United States Department of Agriculture (USDA) Office: Forest Service Location: National Technology & Development Program: San Dimas, CA

RFI Issue Date: April 04, 2024 Industry Day: April 18, 2024 RFI Response Date: May 09, 2024

Synopsis:

This Request for Information (RFI) is solely to gather information from qualified contractors regarding the assessment and upgrade of the burglar and fire alarm monitoring systems, as well as the video surveillance systems at the National Technology and Development Program (NTDP) facility. The RFI aims to identify potential contractors, understand their qualifications and experiences, and gather technical proposals to address the security and safety needs of the NTDP facility. Additionally, it provides an opportunity for contractors to provide input and recommendations on the project before formal proposals are requested.

As a result of this RFI, the Forest Service National Technology & Development Program (NTDP) may contact respondents for an invitation to an Industry Day. Interested contractors are invited to participate in an Industry Day where they can showcase their products and services for burglar, fire alarm, and video surveillance systems at the NTDP facility. This Industry Day will provide an opportunity for respondents to gain a firsthand understanding of the existing systems and site layout, as well as to interact with NTDP representatives. Vendors who do not receive an invitation to participate may show up without an invitation but, due to time constraints, are not guaranteed an opportunity to provide a technical demonstration. The Government will not pay for, nor reimburse, any expenses incurred in responding to this RFI or participating in the Industry Day, if invited.

Date: April 18, 2024 Time: 9:00 am PDT to 4:00 pm PDT Location: National Technology & Development Program, 444 E. Bonita Ave, San Dimas, CA 91773 RSVP to Kenneth Bailey at 626 422 7840 or email kenneth.bailey@usda.gov

The Forest Service reserves the right to cancel this request and change its requirements if needed and any material submitted becomes the property of the Forest Service and will not be returned. Responding to this RFI does not guarantee participation in any future activities. Failure to respond to this RFI does not preclude bid in the future government solicitation.

Background:

San Dimas NTDP is a secured federal facility dedicated to the development and testing of new technology for the Forest Service. With four main buildings established in 1964, the facility's current fire and burglar alarm and video surveillance systems include panels with analog and cellular communication and smartphone access, as well as a CCTV system based on IP technology. This RFI aims to upgrade the current systems and to further enhance security and safety measures.

General Requirements: Deliverables and Services

Select vendors for the Industry Day will have a 45-minute time slot to assess facilities and, if desired, provide product and service demonstrations. The Assembly Building will accommodate presentations and demonstrations.

Products and services are expected to meet the requirements outlined in Table 1, covering fire and burglar alarm systems and video surveillance.

Table 1— This table outlines the specific services required at each location, including fire alarm systems and monitoring, burglar alarm systems and monitoring, and video surveillance systems with recording and storage capabilities.

· Burglar alarm system and monitoring

· Video surveillance system (lobby, two main entrances) with recording and storage capability for a minimum of 30 days

· Burglar alarm system and monitoring

· Video surveillance system (general coverage) with recording and storage capability for a minimum of 30 days

· Burglar alarm system and monitoring

· Video surveillance system (general coverage) with recording and storage capability for a minimum of 30 days

· Burglar alarm system and monitoring

· Video surveillance system (general coverage) with recording and storage capability for a minimum of 30 days

· Burglar alarm system and monitoring

· Video surveillance system (general coverage) with recording and storage capability for a minimum of 30 days

Figure 1—Campus Overview

Contracting Office Address:

US Forest Service, Business Operations Procurement and Property Services Special Project Operation Center – East Branch Erik Fallo, Contract Specialist Erik.fallo@usda.gov

THE GOVERNMENT DOES NOT INTEND TO AWARD A CONTRACT ON THE BASIS OF THIS RFI OR TO OTHERWISE PAY FOR THE INFORMATION SOLICITED. This RFI does not constitute a solicitation for proposals or the authority to enter into negotiations to award a contract. No funds have been authorized, appropriated, or received for this contemplated effort. This RFI is for planning purposes only and shall not be considered as a request for proposal or as an obligation on the part of the Government to acquire any products or services. No entitlement to payment of direct or indirect costs or charges by the Government will arise as a result of contractor submission of responses to this RFI or the Government’s use of such information. The Government reserves the right to reject, in whole or in part, any contractor’s input resulting from this RFI. Response to this RFI will not be returned. Whatever information is provided may be utilized by the US Forest Service in developing its acquisition strategy and its Statement of Work. The information resulting from this RFI may be included/combined with other submissions in one or more options considered in the analysis of alternatives. Any proprietary information that is submitted may be used in establishing requirements, but specific information will be safeguarded as proprietary.

Submittal of Information:

Vendors responding to this Request for Information must provide the following:

A Technical Capability Statement outlining system capabilities, available technologies, past performance, and other differentiators that would indicate ability to meet needs in “Table 1”. Response to this RFI shall be limited to twenty (20) pages. The following information must be submitted with your comments:

Company Name Company Mailing Address Unique Entity ID (if registered in System for Award Management (SAM))* Company Point of Contact (name, telephone number and e-mail address) Company’s Size Standard (i.e. Large, Small, Veteran Owned, etc.) based on NAICS code 561621, Security Systems Services (except Locksmiths) or pertaining.

Existing Government Contract Numbers and Schedules (if any) Provide Technical Capability Statement

· Provide a Technical Capability Statement that outlines the products and services that will meet the use case parameters. The Technical Capability Statement shall clearly delineate how the system and services meet the security needs of the NTDP facilities. The Technical Capability Statement shall also include:

· A comprehensive assessment of the existing burglar and fire alarm monitoring systems and surveillance system.

· Recommendations for removal, retention, or modification to existing systems.

· Recommended solution for the installation of upgraded systems, including types, brands, and models suggested.

· Justifications for each recommended system, focusing on how each meets NTDP's specific security and safety requirements.

· A detailed plan for the monitoring service, including 24/7 monitoring capabilities and notification protocols.

· An overview of required maintenance and inspection schedules for the new systems.

· Any additional information pertinent information that should be considered.

Vendors must estimate the Rough Order of Magnitude (ROM) costs for proposed improvements, removals of existing systems, monitoring services and equipment maintenance.

Vendors shall provide a statement of interest for bringing proposed system and services to the Industry Day located in San Dimas, CA.

NTDP does not intend to notify respondents of the technical evaluation and will not share information made available; please ensure any sensitive or protected information submitted is marked as such.

*Following Market Research, the Forest Service intends to issue a solicitation for this requirement anticipated by June 2024. Although System for Award Registration (SAM) registration is not a requirement in response to this RFI, offerors or quoters are required to be registered in SAM at the time an offer or quotation is submitted, in response to a solicitation, in accordance with Federal Acquisition Regulation (FAR) 4.1102.

PROVIDE ANY OTHER PERTINENT INFORMATION RELATING TO THIS RFI THAT WILL ASSIST THE GOVERNMENT IN ADJUSTING THE CURRENT SPECIFICATIONS FOR A FOLLOW-ON SOLICITATION.

The information requested by this RFI shall be provided, via email, by close of business (4:30 p.m. Pacific Time) on May 09, 2024, to:

Kenneth Bailey Project Manager, NTDP kenneth.bailey@usda.gov

The U.S. Forest Service intends to use the RFI responses/information to assist with the development of solicitation to obtain products and services that match the technical specification.

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