RFI Responses Project 2023_RFP_SW11023.pdf

Board of Commissioners Travis C. Turner, Chairman • Terry D. Goodger, District 1 • Lyn Holcomb, District 2 • Edwin Nix, District 3 • Craig Bryant, District 4

November 15, 2023

Project No. 2023-RFP-SW110223

Roll Off Containers & Compactor

Responses to Requests for Information (RFI)

1. 35 – 40 Cubic Yard Enclosed Roll Off (Made for recycling flattened cardboard) – How many units?

One unit

2. 35 – 40 Cubic Yard Enclosed Roll Off with Self-Contained Compactor (Others to Supply 3 Phase Power) – Standard

Self- Contained Compactor options for safe operation included. Is this just delivery of the unit to a yard or is installation required? How many units?

One unit. This will be delivery. We will have an electrician wire up the system.

3. 40 Cubic Yard Open Top Roll Off – Are these rectangular or tub style? Standard (3/16” floor and 10 gauge sides) or HD

(1/4” Floors). Are they for a cable hoist or hook lift truck? How many units?

This will be a rectangular style. I think the standard 3/16 floor is acceptable as this unit will be used for overflow bagged trash. You may propose alternative if you choose, or even both. The type of truck to move the containers is unknown at this time. One Unit.

4. Two 20 Cubic Yard Open Top Roll Off - – Are these rectangular or tub style? Standard (3/16” floor and 10 gauge sides) or HD (1/4” Floors). Are they for a cable hoist or hook lift truck?

These can be rectangular, standard floors. The type of truck to move the containers is unknown at this time

5. On the Self-Contained Compactors will there be any load options on those? It does not say.

No load options

6. And just making sure that you want 35 Cubic Yard Self Contained Compactor & 40 Yard Receiver Boxes for Stationary

Compactors?

No receiver boxes for these

Note: Under Section 2.0, Scope of Work, the quantities we are looking for are one of each, with the exception of the 20

CY containers. We want to purchase two (2) twenty yard containers. We are not purchasing 35 containers. (Where you see 35 – 40 Cubic Yard, that is the capacity of the container, not the quantity)

7. (2.3.2) Self Contained Compactor- I don't see any mention of a hopper in the specifications provided. Is there a specific hopper style that is required to work with the current system you have in place, or did you intentionally exclude a hopper from the specification? If a hopper is required, can you advise on the style and size required?

No Hopper is specified at this time.

8. (2.3.2) Self Contained Compactor- The specification states 3-phase power will be provided. Is connection to the power required by the supplier, or will the connection to the power be done by your staff or other?

Connection to power will be provided by others.

9. (2.3.3) 40 Cubic Yard Open Top Roll Off - Do you have a preference on the style of container, standard or bathtub style?

Standard

10. (2.3.4) Two 20 Cubic Yard Roll Off Containers - Do you have a preference on the style of container, standard or bathtub style?

Standard

11. (2.3.1), (2.3.2) , (2.3.3) , (2.3.4) - Is there a specific color requirement on each container style / compactor?

Not at this time. This will be negotiated with selected vendor.

12. White Co owns a compactor currently being serviced as trash. Will this compactor be in use for 2024? Not included for pricing on Appendix C.

The County will continue to use the existing trash compactor at the convenience center.

13. What is the service level/pick up schedule for each item in Appendix C?

The service levels is a scope in a separate RFP. See RFP Project No. 2023-RFP-SW102623

14. Appendix C – What should the price be based on? Monthly rent, haul rate, disposal rate? Please specify.

Prices are based on the purchase of each listed container in Appendix C. Hauling is included in a separate RFP Project

No. 2023-RFP-SW102623

15. Total cost, related to question above, because the number of hauls changes monthly and also the weights of each haul fluctuate per haul, what total cost variables should we use?

Hauling is included in a separate RFP Project No. 2023-RFP-SW102623

16. Is Appendix A the transmittal letter requested in section 3.1,a?

The transmittal letter is not appendix A.

The transmittal letter is typically something provided on company letterhead indicating they are responding to a specific proposal. (Basically a cover letter)

17. What is the term of initial contract?

The terms would be the payment terms in contractors invoice once requested for a PO. Terms would also depend on lead times for requested items. (This is not an ongoing service. This is to purchase containers.)

18. Section 2.3.1 – Will the County accept reconditioned equipment in the place of new?

Proposers may offer reconditioned equipment as an alternative to the container listed in 2.3.1

19. Section 2.3.2 - Will the County accept reconditioned equipment in the place of new? Is this container for trash or recycling?

Proposers may offer reconditioned equipment as an alternative to new. Section 2.3.2 is intended to be a cardboard compactor.

20. Section 2.3.3 - Will the County accept reconditioned equipment in the place of new? Is this container for trash or recycling

Proposers may offer reconditioned equipment as an alternative to new. Section 2.3.3 is intended to be used for trash.

21. Section 2.3.4 - Will the County accept reconditioned equipment in the place of new? Are these containers for trash or recycling?

Proposers may offer reconditioned equipment as an alternative to new. Section 2.3.4 is intended to be used for trash.

The concludes the RFI’s for Project No. 2023-RFP-SW110223.

1235 Helen Highway • Cleveland, GA 30528 • Phone: (706) 865-2235 • Fax: (706) 865-1324 www.whitecountyga.gov http://www.whitecountyga.gov/