RFI-Questions_with_Answers_FA483022Q0007.docx

This document contains questions and answers regarding the solicitation.

This document does not change the terms in the solicitation unless provided by amendment to the solicitation.

Request for Information – Questions and Answers Solicitation/RFQ#: FA483022Q0007 Custodial Services Date Posted: 9 May 2022 1.

a. Question: The BetaSam posting lists the response date as 5/16, the 1449 lists the response date as 4/28, also confirm Site Visit. Please advise.

b. Answer: See Question# 3 below for response date. Site Visit took place on 26 Apr 2022 at 9:00 AM at Moody AFB.

2.

a. Question: In the instructions, it states the requirements for past performance, also in Attachment 9 it shows for very relevant that the performance must be as a prime contractor. We would like to respect the Government's time by not submitting an undesirable proposal for review. There is no mention of use of a major subcontractors qualifications being used. Will the Government accept use of our Major Subcontractor's prime past performance qualifications in lieu of our own?

b. Answer No, only the Prime will be assessed for Very Relevant as stated in Table 2 of Attachment 9.

3.

a. Question: The SF1449 states the proposals are due by 28 April 2022 at 12:00 PM. However, the sam.gov posting states the proposals are due by 16 May 2022 at 12:00 PM. Will the Government please confirm which date is correct and if it is 16 May 2022, then correct the SF1449?

b. Answer:

Proposals are due 16 May 2022 NLT 12:00 PM. See Amendment 0001 for correction.

4.

a. Question: Can you please provide the current contract number, incumbent name, value base plus all options-extensions?

b. Answer:

Contract No: FA483018CS001, Incumbent Name: AHRMDCO International, LLC:

The total contract value of one (1) base year plus four (4) option years was $3,944,000.00. Any additional information must be requested via Freedom of Information Act channels. Please note that the new requirement is a drastic change in scope from the incumbent contract.

5.

a. Question: Please clarify, are contractors to pay employees what 11150 - Janitor$ 11 .11 or ...

b. Answer:

See Attachment# 2 – Wage Determination 2015 – 4493, Rev 17 dated 27 Dec 2021 applies. The contractor must pay all covered workers at least $15.00 per hour (or the applicable wage rate listed on this wage determination if it is higher) for all hours spent performing on the contract in 2022”.

6.

a. Question: If I'm reading it correctly, we are to pay employees $15 hourly if the wage rates in this document are lower than that amount. If the wage is more than $15 we are to pay the higher wage rate hourly. Is that anywhere near the truth?

b. Answer: Correct

7.

a. Questions: Can you provide the incumbents name and contract size?

b. Answers: See Question# 4.

8.

a. Question: How many bathrooms and cafes are in the facility?

b. Answer:

Depends on the facility for restrooms, some have 1, some have 5 or 6 and the CDC has even more due to restrooms in most of the classrooms and staff restrooms in several locations. No café’s are covered under this contract. See PWS Appendix B for SF of restrooms in each facility.

9.

a. Question: How many people are in the facility working daily?

b. Answer:

Number of people in each facility can range from 1 or 2 up to 100 or more depending on the facility.

10.

a. Question: Is there a limit on how many people can attend the site visit

b. Answer: It was not stipulated; 2 – 3 was fine, if more people, following bus to different sites is acceptable.

11.

a. Question: What is the annual cost of Janitorial services provided by the current contractor?

b. Answer:

See Question #4

12.

a. Question: Could you please provide the current Supply usage reports for the previous five (5) years?

b. Answer: This information is not tracked/unknown, but enough supplies should be available to accommodate approximately 4,499 military, 476 Civilian employees. This number fluctuates depending on deployments.

13.

a. Question: What is the cost of Criminal background check and would those expenses be handled by Moody AFB?

b. Answer:

The Government (USAF) will pay for the costs of Criminal Background checks.

14.

a. Question: What is the cost per sq. ft. for the current RFQ?

b. Answer:

Proprietary.

15.

a. Question: Will you be selecting more than one Janitorial Service Provider?

b. Answer: Contract will be awarded to one Contractor.

16.

a. Question: Does Bldg. 980 provide space to store the vehicles when not in use? Indoor storage is not required. However, an area/lot that can house 7-8 golf cart sized vehicles would be adequate.

b. Answer:

Vehicles can be parked in parking lot directly next to contractor office located in bldg. 980.

17.

a. Question: Following all base environmental requirements for the storage, can bldg. 980 be utilized to store chemicals and janitorial equipment?

b. Answer:

Yes these items may be stored as directed by base environmental and HAZMART to ensure proper storage and quantities don’t exceed recommended limits. Shortly after contract award, Contractor will provide a list of cleaning/restroom supplies (chemicals) to be reviewed/approved by Base HAZMART, upon approval Contractor supplies may be stored in Bldg 980. See PWS, Para 4.5 – 4.8., Page 25 – 26.

18.

a. Question: Who would be our POC for authorization of the use of handheld radios?

b. Answer After contract has been awarded, the Awardee will notify the COR. The 23D Communications Squadron will have final approval authority, specifically, the Radio Shop/LCOT at 257-2666, opt 3.

19.

a. Question: Concerning the PWS, Para 4.1.3 – Child Development Center (CDC), Hours of Operation. At Para 4.1.3, it states – The government will notify the contractor in advance if CDC facilities will be unavailable for scheduled cleaning after normal duty hours (ex. for “Parents Night Out” or other special events.) The contractor shall resume normal cleaning right after the event. How far in advance will the notification regarding unavailability be given?

Also, “Right After the Event” Will the notification given also detail the end time of the event?

b. Answer:

CDC has an annual calendar with dates already set. Awardee will receive CDC Calendar after award at Pre-Performance Conference (also upon request throughout duration of contract). Typically, the events happen during the day. Contractor would have to come in after event to ensure facility is ready when normal daily activities resume.

20.

a. Question: Concerning the PWS, Para 4.3.2. – The Contractor is directed to DFARS clause 252.237-7023--Continuation of Essential Contractor Services, and DFARS provision 252.237-2024--Notice of Continuation of Essential Contractor Services, included in this contract. DFARS clause 252.237-7023--Continuation of Essential DFARS provision 252.237-2024--Notice of Continuation of Essential Contractor Services could not be found in the PWS per 4.3.2.- Will DFARS clause 252.237-7023, and DFARS provision 252.237-2024 be provided in the contract once awarded or may we have access to a copy now? I have found the DFARS online but not certain they are the most current.

b. Answer:

Yes, DFARS Clause 252.237-7023 will be in awarded contract. See Page 95 of SF-1449/RFQ. DFARS 252.237-7024 is a provision, which applies to the RFQ only. DFARS 252.237-7024 will not be in awarded contract. See Page 119 of SF-1449/RFQ. The clause can be found at https://www.acquisition.gov.

21.

a. Question: What agency is the POC in assuring our vehicles and drivers are in compliance? Trans? SF?

b. Answer: See Below 1 & 2 Answer1: Contractor is responsible for any/all company vehicles owned/rented/leased and drivers of company vehicles are in compliance with local, state and federal laws to include but not limited to registration, licensing, insurance and so on. Contractors should also be aware of Ozone Depleting Substances as prescribed in AFFARS 5323.804-90 insert AFFARS 5352.229-9000, Elimination of Use of Class I Ozone Depleting Substances (ODS) Answer2: Contractor will submit a Base Pass form requesting a Base Pass for workers. Each Contract Workers will be required to have registration, licenses, and insurance for their personal vehicle when entering Moody AFB. All contractor personnel will meet insurance requirements IAW 52.228-5 Insurance-Work on a Government Installation.

22.

a. Question: Concerning Para 4.8.3. Personal Protective Equipment. AbilityOne Requirement did not have PPE listed. Can you verify that it wasn’t overlooked?

b. Answer:

PPE is located at https://www.abilityone.gov/procurement_list/ as indicated on Attachment 10. Go to Search Products tab, type in product individually, such as Latex Gloves, Nitrile, etc... Quickest way is to call phone # on web page - 800-999-5963. In addition, Offerors can call/email the POC listed on each tab of Attachment# 10 & 11. Please contact AIB at phone numbers indicated for any supplies or consumables not listed on Attachment 10. AIB sales personnel can locate and provide pricing for many items not easily located on website. Reminder, AbilityOne products are mandatory in accordance with Federal Acquisition Regulation clause, 52.208-9, Contractor Use of Mandatory Sources of Supply or Services (May 2014).

23.

a. Question: Concerning Para 4.5, PWS mentions a list of supplies with all pertinent SDS Information. Along with the list, will the quantities of supplies also be required?

b. Answer Yes, upon award, the Contract Awardee will be required to fill out AF Form 3952 listing applicable information for each item including quantities. Also, see Question# 17.

24.

a. Question: I would like to request the supply usage charge report(s) for the past 3-5 years. This information would better assist us in providing an accurate proposal/cost. We aren’t concerned with the prices so much as the quantities.

b. Answer This information is not tracked/unknown. Please see Question#12.

25.

a. Question: The instructions direct bidders to submit a Scheduling Plan as part of the proposal. The Scheduling Plan section has a twenty-page limit on it, but the Attachment 8 – Scheduling Plan file is a single page and there is no further instruction for content. Can the Government clarify what it is looking to receive in that section besides the one-page form?

b. Answer:

The Scheduling Plan is part of the Technical Evaluation. Offerors must produce a Scheduling Plan and may use the information in Attachment 8. Attachment 8 is merely an example or guideline that may be used and can be revise to read as necessary to meet the solicitation/requirement needs. The Scheduling Plan may be up to 20 pages. The Scheduling Plan reveals number of hours Contract Employees are required to perform Custodial Services for each Level of Service. Level 3 is not mentioned on Attachment 8 (Pg 34 of PWS, C-130 Simulator & ALS) All other Levels are mentioned on Atch 8. 20 pages is the Maximum number of pages that can be submitted for a Scheduling Plan.

26.

a. Question: Can the Contractor procure these products from other sources if the AbilityOne Products Vendors prices are 10% or higher than similar products available from another reputable, qualified vendor?

b. Answer:

No. AbilityOne is a mandatory Source. If AbilityOne has products usable for the Moody Custodial contract, they must be used regardless of price. Higher pricing is not a reason to not use AbilityOne products and supplies.

27.

a. Question: What is the current population for Moody due to COVID restrictions and other pandemic considerations?

b. Answer 4,499 military, 476 Civilian employees and 6,252 family members. This number fluctuates depending on deployments.

28.

a. Question: What is the current population for Moody CDC(s) due to COVID restrictions and other pandemic considerations?

b. Answer:

The CDC can accommodate up to 500 children daily. It is not known how many children are currently enrolled. This number fluctuates depending on permanent change of station, discharges, retirements, etc..

29.

a. Question: What is the current population for Moody Fitness Center(s) due to COVID restrictions and other pandemic considerations?

b. Answer:

Roughly 500 personnel use facility daily, but it is open to military, civilian personnel who work on Moody as well as retirees in the local area. Currently no limitations/restrictions due to COVID.

30.

a. Question: What is the current population for Moody Youth Center / School Age Program(s) due to COVID restrictions and other pandemic considerations?

b. Answer:

Current enrollment is 90 and there are no restrictions due to COVID at this time.

31.

a. Question: During the site visit, the Government referenced "budget cuts" several times. What is the nature of the budget cuts (e.g., reduction in square footage, # buildings, and/or amount of service) ? How were these adjustments reflected in the current PWS?

b. Answer:

Some services and SF have been eliminated completely, reduced or frequencies have been adjusted. PWS has some of the items listed as optional depending on availability of funds.

32.

a. Question: Could you please provide the Legend /Definition for the various types of flooring provided in the PWS, Attachment 1? For example, in Appendix B, Estimated Square Footage and Cleaning Level charts: B CT EC H, etc...

b. Answer:

33.

a. Question: Concerning Attch 7 PP Info – We would like to utilize a PP that was 3 large airports, however even though large amount of types of spaces/stakeholders, they are all connected thus it's technically 1 "building," but 30+ 'spaces' per Airport. Could this be accepted as "relevant" by square footage or magnitude instead of volume of buildings?

b. Answer:

Not enough data to respond adequately. Please submit all data with proposal to include all Square Footage, number of rooms, etc... to be considered.

34.

a. Question: Who is the incumbent on this project? And are they eligible to bid?

b. Answer: AHRMDCO International, LLC. All certified HUBZONE Concerns are eligible to bid.

35.

a. Question: How many FT staff are currently employed?

b. Answer: Proprietary 36.

a. Question: In determining cleaning and material supplies, how many people work in the offices and how many people pass through the public locations daily, weekly, or monthly?

b. Answer: Exact numbers are unknown as the services provided in each facility vary. 4,499 military, 476 Civilian employees and 6,252 family members. This number fluctuates depending on deployments.”

Questions from Site Visit:

37. Question: What is the type of floor in Youth Center Gymnasium?

Answer: PT = Plastic Tile

38. Question: Concerning Youth Center, is Power-Scrub required in Gym or anywhere at Youth Center?

Answer: Power Scrub is due weekly, See PWS, Pg 37.

39. Question: What are the specifications on High Cleaning (Dusting) requirement?

Answer: At the Youth center, CDC, Fitness Center (6 – 10 ft).

High Dust at Fitness Center consist of: Ceiling, Rafters/Lights/Fans/AC Ducts above Basketball Court and covered Entranceways above six feet. See PWS Para 1.3.3 Dusting. High Dusting is a Level 4 Requirement. See PWS Pg 39, Level 4 requirements for Fitness Center.

40. Question: Concerning daily cleaning, is Youth Center required to be cleaned 5 days a week?

Answer: 6 days a week

41. Question: Does Youth Center have stowage space for Custodian Equipment?

Answer: Yes

42. Question: What are the floor cleaning requirements at the Youth Center?

Answer: See PWS, Level 4 requirements

43. Question: Is Special Clearance required for Youth Center?

Answer: No, only for the Child Development Center (CDC)

44. Question: Is there an operating location for the Custodian Contractor? A building to work out of?

Answer: Yes, Bldg 980. Awarded Contractor will have office space and some stowage for supplies.

45. Question: Are Radio’s allowed?

Answer: Yes, See Question# 18.

46. Question: Are Golf Carts allowed?

Answer: Yes. See Question# 16.

47. Question: Is there covered space for overnight parking/stowage of Golf Cart? Is there electrical outlet for recharging?

Answer: See Question# 16. There is a charging outlet at Bldg 980.

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