RFI Question and Answer Document 1_20Nov23.pdf

No. Question Subject Reply to Industry

1 Pricing

As stated in Section L, II. Volume Organization, D. Volume III Cost/Price, 1. General Instructions, subparagraph h, in accordance with FAR 16.301-3(a) (3) and 9.104-1(e), the Offeror shall utilize an accounting system that is adequate for determining costs applicable to the contract. The Offeror shall provide a summary description of the Offeror’s accounting system and state whether it is compliant with Generally Accepted Accounting Principles. The Offeror shall also state whether the accounting system has been reviewed and approved by the Government and provide evidence of the review and approval by DCAA / DCMA. Based on this information, an offeror shall provide both a summary description and evidence of any review and approval by DCAA/DCMA.

Proposal

Submission

A company's name is not considered proprietary information. Therefore, the instructions indicated in Volume Organization, A, bullets 5 and 6 stand. Paragraph 7 has been updated to remove "company name". A note has been added to indicate that the redaction of company names will occur prior to technical review. The contracting team will complete this action prior to forwarding to technical review team.

3 Proposal Submission

As stated in paragraph B. Communications, In order to facilitate the sending and receiving of encrypted emails, offerors may use any email that is S/MIME compatible and configured to support encryption. Non-encrypted proposals will not be accepted. If an offeror’s computer system cannot support encryption technology, DoD Safe at https://safe.apps.mil is the preferred alternative method of electronic submissions.

4 Team As stated in Section L, II. Volume Organization, D. Volume III Cost/Price, 1. General Instructions, subparagraph f., major subcontractors are subcontractors with a proposed value equal to or greater than $2,000,000 for CLINs X002, X003, X004, X006, and X008.

5 PWS

No educational requirements are mandated. You can find the experience requirements in the Draft TDSSe3 Labor Categories V3 spreadsheet under Labor Descriptions

D. Volume III, Cost/Price, 1, H: In lieu of providing a summary description of our accounting system, would the government accept our approved accounting system audit?

II. Volume Organization, A, bullets 5,6 & 7: The government states that “each page shall not contain company-specific logos, letterheads, company names” however in the paragraph above the draft RFP states “each page containing proprietary information should be so marked and each page should contain the following legend at the bottom footer of each sheet”. This statement, IAW the draft RFP, says we have to insert our company name twice in that statement.

Can the government please clarify if company names are or are not allowed in the headers and footers of our proposal submission?

Can the government please clarify the submission process for proposals when the final is released? Currently in the draft RFP there are several different submission guidelines.

Would the government please provide a definition for Major Subcontractors?

Draft PWS paragraph 4.7, page 18, and Labor cat descriptions: The draft TDSSE RFP does not contain any educational requirements for key staff is this correct or was it an oversight?

a. If so, has the Air Force coordinated the WD with DOL?

b. Labor Categories- Will the Government identify labor categories that are covered by Wage Determinations and provide the applicable wage determinations per location?

SCA

See Answers to Questions 18 and 10.

6: The Air Force PCO will provide the latest Revision of appropriate wage determination (WD) and Collective Bargaining Agreement (CBA) (from sam.gov) for each geographical location that will be included in the Cost Price Evaluation.

6a: The Air Force has no intent to use the e98 process to developed a non-standard WD/CBA for this contract. The latest standard WD/CBA will be pulled from the sam.gov website as part of the RFP release. Sam.gov provides a single location for federal contracting officers to use in obtaining appropriate Service Contract Act (SCA) and Davis-Bacon Act (DBA) wage determinations (WDs) for each official contract action.

6b.Determining SCA WD/CBA applicability (i.e. mapping) will be the responsibility of each vendor.

NOTE: The Air Force may review SCA mapping during the source selection process, See Question 10.

Proposal

Submission

The government will consider an increase in page amounts. At this time, the 70 page limit remains in place.

8 Proposal

The government will refine JV language prior to FRFP release.

9 Technical The scenarios will be provided with the final RFP.

SCA

See Answers to Questions 6 and 18.

1. The Department of Labor is the authority on SCA labor category determinations and mapping.

Determining how labor is mapped to SCA will be the responsibility of each vendor.

2. The Air Force plans to release our unique labor category definitions, the Government GS Equivalencies to include series and step, the latest standard SCA labor categories, and any CBAs as part of the RFP.

3. The Air Force may review SCA mapping as part of Volume II, Written Technical Proposal, Subfactor One (Management Plan). To do this, the Air Force will include a baseline mapping for offerors to propose against, with offerors describing deviations and justification, from the baseline. If this direction is chosen, the mapping baseline would be released with the technical

Pricing

12 Pricing

Pricing

Schedule

Proposal

Submission

(Section L): Does the 70-page limit for Volume 2 include the Management Plan, the two scenarios and the narrative for the awardable task? If so, will the Air Force consider increasing the page limit to 100 pages? The page increase will allow for 25 pages for each of the 4 proposal areas.

(Section L and M) Neither section addresses the requirements and/or limitations of a Joint Venture (JV) or a Mentor Protégé Join Venture (MBJV).

Will the finale RFP address these areas?

Section L and M does not provide the two scenarios or the Awardable Task.

Where they addressed in another section of the RFP if so were?

a. Will they be provided in the finale RFP?

Labor Categories- Will the Government identify labor categories that are covered by Wage Determinations and provide the applicable wage determinations per location?

Cost Price Evaluation Model-For subcontractor cost data, does the Government intend for subcontractor price data to be submitted with the prime proposal or will subcontractor price data be able to be submitted separately?

Cost Price Evaluation Model-Format B breaks out pricing from Prime and Subcontractor, but CLIN pricing only provides input for the Prime. Is the Government’s intent for the Prime to submit pricing data only for those CLINS?

Cost Price Evaluation Model- On-Site and Off-Site Elemental Breakout address prime only. Does the Government except for Subcontractors to complete the Elemental Breakout sheets as well?

Will there be a vendors’ conference and if so, when?

a. Will the vendors conference be offered for remote access?

a. General- Would the Government consider making this a multiple award IDIQ?

b. General-Would the Government consider more of a best value basis for award rather than ranking the 5 lowest price offerors?

Schedule package as part of the RFP.

As stated in Section L, II. Volume Organization, D. Volume III Cost/Price, 1. General Instructions, subparagraph i., it is the prime offeror’s responsibility to submit all major subcontractor proposed unit costs, major subcontractor elemental cost breakouts, and major subcontractor documentation in support of the elemental cost breakouts, as part of the prime's proposal. For any information that a major subcontractor may not be willing to provide directly to the prime offeror, the prime offeror shall instruct the major subcontractor to provide that information directly to the Government in accordance with the terms and conditions of this solicitation.

The CLIN pricing will be the sum of the prime's costs and any subcontractors involved. Cost or pricing data for any major subcontractors must be provided as detailed in Sections L and M.

Per note #4 on tab "On Site Cost Element Breakout" and note #6 on tab "Off Site Cost Element Breakout": If the prime offeror's rate will include a major subcontractor, the prime offeror should add column(s) or worksheet(s) as necessary to incorporate major subcontractor rates into the prime offeror's rate calculation. The prime offeror must provide a cost elemental build-up of major subcontractor rates.

Industry Day is scheduled for 29/30 Nov. The Air Force plans to provide a call in number or broadcast link. However there are no guarantees that remote access tools will be available. The Air Force recommends that vendor attend in person if possible. The location will be in Warner Robins, Ga. but the facility is not yet determined.

The Government will notify industry of applicable milestone dates throughout the acquisition.

A. The acquisition will be a single award IDIQ B. As stated in RFP Section M the award will be best value NOT lowest price. Technical risk will be considered significantly more important than cost/price. This may result in an award to a higher technically rated, higher priced offeror.

Is it possible to add an additional labor category to support a Sr. Logistics Analyst (GS-0346-13) position to the Technical Data Support Services Enterprise Performance Work Statement?

Technical The addition of a Logistics Analyst at the GS-0346-13 labor category has been approved.

Experience requirements will be developed and added to the Labor Category spreadsheet

Can the government please indicate which of the labor categories provided are identified as SCA? This will help us to prepare for the final RFP. SCA

See Answers to Questions 6 and 10.

Determining SCA WD/CBA applicability (i.e. mapping) will be the responsibility of each vendor.

Question and Answer Document 1: RFI FA8530-23-R-TDSSe3 The government’s specification shall take precedence/priority over any questions/answers response in the event there is a conflict between the former and latter.

Is the Air Force requiring/allowing the use of SCA/WD?

How much time will we have to ask questions after the finale RFP is released?

Offerors will have 30 Calendar days to for Q&As.

Will the Air Force please provide industry with the acquisition schedule (e.g., vendors day, Final RFP release, finale questions due, contract award)?

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