RFI Question and Answer - 2026-81- Shelter Facility.pdf

Request for Information (RFI) 2026-81 - Shelter Facility Question & Answer

1. Question: Will responses be subject to public records disclosure? May portions such as site and owner information, design concepts, and cost data be marked confidential / proprietary?

Answer: Yes, it will be subject to a public records request, but we will do our best to keep it confidential. Certain things can be marked as confidential or proprietary but if something should be kept private or protected you may not want to add it in the response.

2. Question: If the County pursues a site or concept identified in an RFI response, how will the future NOFO treat it? Would the site be open to all applicants, or would the identifying team have a role? (it asks a lot of proposers to provide specific sites and solutions at risk without any preference in the NOFO)

Answer: We are looking for information to better understand site availability, not specifically about a particular building or specific site address, that does not need to be included. The information received from this RFI will be gathered and reviewed and we will be taking it back to our Board for direction in crafting a Notice of Funding Opportunity (NOFO); specific properties will not be identified in the potential NOFO.

3. Question: Does the County intend to hold title itself, or to grant funds to a respondent or partner to acquire? Which ownership entities are eligible (nonprofit, nonprofit affiliate of a developer, LLC with a nonprofit managing member)? Are there minimum years of operation or financial requirements?

Answer: We are unable to answer this question at this stage. The information collected will help the board determine the best approach to this situation and it will be notated in the potential NOFO.

4. Question: A 30-year use restriction implies a long-term commitment to operate and maintain the facility. What long-term operating funding is anticipated? Will operating funding accompany the NOFO, for how many years, and at roughly what per-bed level?

Answer: We cannot commit to providing ongoing operations funding at this time, as future funding availability will depend on a variety of factors, including legislative decisions, federal funding levels, and other funding considerations.

We encourage RFI respondents to indicate whether ongoing operations funding is necessary for their proposed solution to be feasible. This information would be valuable in helping us evaluate responses and understand long-term funding needs.

5. Question: Will the NOFO fund design, renovation, and site work in addition to acquisition?

Answer: Again, it depends on future Board direction in the crafting of a possible future NOFO, which the information gained in this RFI is meant to inform.

6. Question: Is the 6-month renovation window tied to a funding deadline? If it is firm, does it begin at site control, grant award, or closing? A durable facility designed for dignity typically needs more time, and we intend to show realistic schedules.

Answer: No. The 6-month renovation window is not tied to a funding deadline.

Rather, it is intended to help us assess whether proposed timelines are feasible based on property availability and project readiness.

The purpose of this RFI is to gather information from community partners about “shelter-ready” concepts that could be implemented relatively quickly. If a respondent believes the 6-month timeframe is not realistic or achievable for their proposed approach, we encourage them to explain why and provide a more feasible schedule. This feedback would be valuable in helping us understand implementation challenges and realistic timelines.

7. Question: What is the expected NOFO timeline?

Answer: This is currently unknown.

8. Question: At the RFI stage, is a letter of owner willingness necessary or beneficial? Will the NOFO likely require an option or purchase agreement?

Answer: No, a letter is not necessary at this point. We are just gathering information.

9. Question: Is acquisition required, or would a long-term lease qualify?

Answer: Respondent is welcome to propose concepts involving either acquisition or a long-team lease.

10. Question: May a team (operator, developer, architect) respond jointly, and must the operator be the respondent of record?

Answer: The RFI is open to any and all respondents. This is informational. The possible NOFO may have details of this case. Nobody will be disqualified from applying to the potential NOFO based on their RFI response (or non-response).

11. Question: May one response propose multiple sites or models, and does the 20-page limit apply to the full response?

Answer: Yes, and separate concepts can be their own 20-pager.

12. Question: Does “40 households” mean 40 beds, or 40 units including couples and families? What is the target population?

Answer: The estimate of 40 households may translate to 40 beds if the proposed concept serves single adults only, or approximately 40 units if the program is designed to serve couples and families. The target population is individuals experiencing unsheltered homelessness in Clackamas County.

13. Question: Does the County prefer a particular shelter model, or is that up to the operator?

Answer: No, that is up to the respondent.

14. Question: What construction requirements will apply (prevailing wage, County procurement rules, minority- and women-owned business goals)?

Answer: This is to be determined, though public funding of any construction resulting from a potential future NOFO will likely involve a prevailing wage requirement.