RFI PW1235-22 Drug and Alcohol Testing and Training Services.pdf

REQUEST FOR INFORMATION

for

SOLE SOURCE PROCUREMENT

PW1235-22

OregonBuys # S-C25102-00004782 for

Drug and Alcohol Testing and Training Services for Marion County Public Works

Release Date: October 25, 2022

Response Due Date: 2:00 PM – November 1, 2022

Submit questions and responses to:

Alicia Henry ahenry@co.marion.or.us

Electronic copies of this Request for Information (RFI) and attachments, if any, can be obtained from the OregonBuys website at www.oregonbuys.gov and view the Marion County Opportunity Number.

SECTION 1: INTRODUCTION

Marion County Public Works Department (County) is planning to award a Contract for Services for drug and alcohol testing and training services as a Sole-Source award. The County is required to demonstrate that these services are available from only one source. The County is seeking information from individuals, firms, teams, or consultants, with knowledge and experience related to this request.

SECTION 2: SPECIFICATIONS

Provide drug and alcohol testing and training services for DOT (Department of Transportation) & non-DOT employees as needed.

Drug and Alcohol Testing for the following:

• CDL (Commercial Driver’s License)/DOT physicals

• Pre-employment drug testing

• Random drug testing (DOT/CDL/USCG (Unites States Coast Guard) pool) o Contractor must comply and follow 49 CFR Part 40 – Procedures for Transportation Workplace Drug and Alcohol Programs

• Post-accident testing o Contractor must be available by phone 24 hours a day 7 days a week o Services must be completed within 2 hours of request, and results reported within

2 business days mailto:ahenry@co.marion.or.us http://www.oregonbuys.gov/

• MRO (Medical Review Officer) services

Training to include the following:

• DER (Designated County Representative) Training

• DOT Consultation Training (auditing)

SECTION 3: BACKGROUND

Department of Transportation has specific requirements for CDL drivers for testing, random selection, and information management to be reported to the DOT Clearing house Consortium/Third-Party Administrators (C/TPAs). Contractor must be a DOT-approved location and provide all the services identified in Section 2: Specification.

Contractor will perform tasks as agreed to by the County to assist in implementing the drug and alcohol testing program and to ensure County compliance with the DOT/FMCSA (Federal Motor Carrier Safety Administration) Drug and Alcohol Testing rules and regulations. Contractor must manage all, or part, of an County's DOT drug and alcohol testing program, to include maintaining required testing records.

SECTION 4: PURPOSE

This RFI is being issued to ensure that the services described in Section 2 are only available from one source, as stated in Section 1. If the responses or lack of responses from this RFI confirm these services are only available from one source, a Sole Source Contract & Purchase Order will be awarded in accordance with MCPCR 20-0275 and ORS 279B.085.

SECTION 5: FINDINGS

The County is conducting this Request for Information (RFI) as additional market research to ensure Bio-Med Testing Services is the only local Contractor within Salem, OR that is able to meet all specifications identified in Section 2 and support the findings.

Pursuant to MCPCR 20-0275(2)(a): Compatibility. Provide findings supporting your determination that the efficient utilization of existing goods requires the acquisition of compatible goods or services from only one source.

SECTION 6: REQUEST

Submit a response to this RFI if you are able to provide the services described in section 2.

SECTION 7: PUBLIC RECORDS

Respondents should be aware that any records they submit to the County shall become the property of the County and a public record, subject to public disclosure as provided under Oregon’s Public Records Law.

If it is necessary to submit trade secrets or other confidential information in order to comply with the terms and conditions of this RFI, Responders shall label any information that it wishes to protect from disclosure to third parties as a trade secret under ORS 192.501(2) with the following: "This material constitutes a trade secret under ORS 192.501(2) and is not to be disclosed except as required by law." Each page containing the trade secret or other confidential information must be so marked.

The County shall take reasonable measures to hold in confidence all such labeled information, but shall not be liable for release of any information when required by law or court order to do so, whether pursuant to the Oregon Public Records Law or otherwise and shall also be immune from liability for disclosure or release of information under the circumstances set out in ORS 646.473(3).

In submitting a response, each respondent agrees that the County may; (a) reveal any trade secret or other confidential materials contained in the proposal to County staff and to any outside consultant or third party who is hired by the County and (b) post the response on the County’s intranet for purposes related to its evaluation. Furthermore, each proposer agrees to indemnify and hold harmless the County and each of its officers, employees, and agents from all costs, damages, and expenses incurred in connection with refusing to disclose any material that the respondent has designated as a trade secret and/or as confidential information. Any respondent that designates its entire response as a trade secret may be disqualified.

SECTION 8: DISCLAIMER

This RFI is issued solely for determining findings to support a Sole Source award; it does not constitute a solicitation. There will not be an evaluation or scoring of the material submitted.

No information received in response to this RFI will be returned. Responses to this notice are not an offer and cannot be accepted by the County to form a binding contract. Respondents will not necessarily be notified the result of this RFI, or future solicitation opportunities.