RFI PW1160-22 Milk Dispensers.docx

REQUEST FOR INFORMATION

for

SOLE SOURCE PROCUREMENT

PW1160-22

OregonBuys # S-C25102-00003871 for Udderly Cold Milk Dispensers and Installation for School District Release Date: July 26, 2022 Response Due Date: 1:00 PM – August 2, 2022 Submit questions and responses to:

Chalyce MacDonald cmacdonald@co.marion.or.us Electronic copies of this Request for Information (RFI) and attachments, if any, can be obtained from the OregonBuys website at www.oregonbuys.gov and view the Marion County Opportunity Number.

INTRODUCTION

Marion County Public Works Department (County) is planning to award a Contract & Purchase Order to Consultants on Tap subs. Udderly Cold Milk Solutions for Udderly Cold Milk Dispensers and Installation for School District as a Sole-Source award. The County is required to demonstrate that these services are available from only one source. The County is seeking information from individuals, firms, teams, or consultants, with knowledge and experience related to this request.

SPECIFICATIONS

Delivery and installation of four (4) Udderly Cold bulk milk dispensers with the following capabilities:

· High pressure CO2 regulated servings

· Wall-mounted chiller stand

· “Touchless” or one-touch activation

· Tube dispensing from storage cooler to dispenser

· 4-product dispenser

· Compatibility with Spring Valley Dairy bagged milk

· Warranty for compressor, parts, and labor

BACKGROUND

Located in the heart of the Mid-Willamette Valley, Marion County has a population of 347,818, stretches from the Willamette River to the Cascade Mountains, and encompasses nearly 1,200 square miles. Marion County has 20 cities, including the Oregon’s capital, Salem. The Marion County government organization is headed by an elected Board of Commissioners and has 15 departments, seven of which are headed by elected officials.

In 2019, Marion County Public Works received a DEQ grant for Waste Reduction and Recycling. Remaining funds may be used for this purchase of school milk dispensers, which will require the school district to use the dispensers for a minimum of five years or return them to the County. The school district requires a system which reduces their waste and utilizes their current milk supplier.

PURPOSE

This RFI is being issued to ensure that the services described in Section 2 are only available from one source, as stated in Section 1. If the responses or lack of responses from this RFI confirm these services are only available from one source, a Sole Source Contract & Purchase Order will be awarded in accordance with MCPCR 20-0275 and ORS 279B.085.

FINDINGS

Consultants on Tap is the developer of the Udderly Cold Milk Solutions system and has not franchised the technology and equipment to third parties. The County is conducting this Request for Information (RFI) as additional market research to support the findings.

Pursuant to MCPCR 20-0275(2)(a): Compatibility. Provide findings supporting your determination that the efficient utilization of existing goods requires the acquisition of compatible goods or services from only one source.

Udderly Cold Milk Solutions is compatible with the school district’s current milk supplier, which provides bagged milk for wall-mounted chiller stands. Failure to purchase a system with this compatibility would require the school district to solicit a new milk supplier or decline purchase of new dispensers.

REQUEST

Submit a response to this RFI if you are able to provide the services described in section 2.

PUBLIC RECORDS

Respondents should be aware that any records they submit to the County shall become the property of the County and a public record, subject to public disclosure as provided under Oregon’s Public Records Law.

If it is necessary to submit trade secrets or other confidential information in order to comply with the terms and conditions of this RFI, Responders shall label any information that it wishes to protect from disclosure to third parties as a trade secret under ORS 192.501(2) with the following: "This material constitutes a trade secret under ORS 192.501(2) and is not to be disclosed except as required by law." Each page containing the trade secret or other confidential information must be so marked.

The County shall take reasonable measures to hold in confidence all such labeled information, but shall not be liable for release of any information when required by law or court order to do so, whether pursuant to the Oregon Public Records Law or otherwise and shall also be immune from liability for disclosure or release of information under the circumstances set out in ORS 646.473(3).

In submitting a response, each respondent agrees that the County may; (a) reveal any trade secret or other confidential materials contained in the proposal to County staff and to any outside consultant or third party who is hired by the County and (b) post the response on the County’s intranet for purposes related to its evaluation. Furthermore, each proposer agrees to indemnify and hold harmless the County and each of its officers, employees, and agents from all costs, damages, and expenses incurred in connection with refusing to disclose any material that the respondent has designated as a trade secret and/or as confidential information. Any respondent that designates its entire response as a trade secret may be disqualified.

DISCLAIMER

This RFI is issued solely for determining findings to support a Sole Source award; it does not constitute a solicitation. There will not be an evaluation or scoring of the material submitted. No information received in response to this RFI will be returned. Responses to this notice are not an offer and cannot be accepted by the County to form a binding contract. Respondents will not necessarily be notified the result of this RFI, or future solicitation opportunities.

image1.png