RFI_PR0044015680_Cubicles___Furniture_California_Water_Science_Center_1.pdf

PR0044015680 Cubicles & Furniture – California Water Science Center

Sources Sought Notice Department of the Interior, United States Geological Survey (USGS)

Request for Information (RFI): Workstation Cubicle Procurement and Installation – Cal Poly San Luis Obispo Field Office

All information submitted in response to this announcement is voluntary. The Government will not pay for information requested nor will it compensate any respondent for any cost incurred in developing or submitting information provided to the Government. Materials submitted to the Government for review will not be returned.

NAICS Code: 337214 – Office Furniture (Except Wood) Manufacturing (Size Standard: 1,100 employees)

PSC Code: 7110 – Office Furniture

Introduction

The Department of the Interior, United States Geological Survey (USGS), is conducting market research to identify qualified vendors capable of providing workstation cubicle procurement, delivery, and installation services at its field office located on the Cal Poly San Luis Obispo campus.

This RFI is issued under the Federal Acquisition Regulation (FAR) for market research purposes only and does not constitute a solicitation for proposals or quotes.

Responses should be concise, relevant, and directly address the qualifications and capabilities outlined in this notice. Submissions should avoid general marketing materials unrelated to the specific scope of work described. Responses that fail to address the technical requirements or do not adhere to specified guidelines will not be considered.

Scope of Work Summary

The USGS California Water Science Center is relocating operations from Santa Maria, CA, to the Cal Poly San Luis Obispo campus. The selected contractor shall furnish, deliver, and install 14 complete workstation cubicles in accordance with the technical requirements in the Performance-Based Work Statement (PBWS). Services sought include:

• Delivery and installation of cubicles with integrated power and network connectivity.

• Compliance with ADA accessibility standards and final layout approved by USGS.

• Provision of fixed-height desks (24”x84”), storage cabinets, and cubicle partitions (66” height, max footprint 96”x84”).

• Electrical/data cabling via CAT6 Ethernet and PoE through J-channels and cubicle raceways to floor drops.

• Warranty of at least one year on products and workmanship.

• Final walkthrough with punch list and cleanup of all installation debris.

• All work must be completed by June 1, 2025.

Requested Vendor Information (3 PAGE MAXIMUM)

Vendors are requested to submit a capability statement that includes the following:

• Demonstrated experience furnishing and installing modular office furniture and cubicle systems with integrated network and power infrastructure.

• Description of the ability to meet ADA compliance and accommodate custom configurations.

• List of relevant past performance, including federal or academic institutions served.

• Ability to complete installation by the required deadline (June 1, 2025).

• UEI number, SAM registration status, and business size under NAICS 337214.

Submission Instructions

Responses must be submitted electronically by email to:

Joel Berberena Contracting Officer, USGS Email: jberberena@usgs.gov Subject line: “RFI Response – Cal Poly SLO Cubicle Installation”

Disclaimer

This announcement is not a request for quote or proposal and the Government is not committed to award of a purchase order or contract pursuant to this announcement. The information resulting from this market research will assist the Government in determining its acquisition strategy.

PERFORMANCE-BASED WORK STATEMENT (PBWS)

Project Title: Cal Poly San Luis Obispo Field Office – Workstation Cubicles Procurement and Installation Location: U.S. Geological Survey, 1 Grand Ave, Tech Park II, Unit 1A (Building 84), San Luis Obispo, CA 93407 Period of Performance: All work and furniture delivery/installation shall be completed by June 1, 2025.

I. GENERAL INFORMATION

Introduction The U.S. Geological Survey (USGS) California Water Science Center is relocating its field office operations from Santa Maria, CA, to the Cal Poly San Luis Obispo campus. To support this move, USGS requires the procurement, delivery, and installation of 14 new office workstations (cubicles) at the new location. The purpose of this Performance-Based Work Statement (PBWS) is to define the required outcomes, deliverables, and performance standards for the vendor selected to complete this project.

II. SCOPE OF WORK

The Contractor shall provide all PERSONNEL, LABOR, SUPERVISION, EQUIPMENT, TRANSPORTATION, TOOLS, TRAVEL, SUPPLIES, MATERIALS, and services necessary to:

• Procure, deliver, and install 14 complete workstations (cubicles) in accordance with the specifications below.

• Ensure finishes, configurations, and installation layout are approved by the USGS Technical Liaison prior to order.

• Provide electrical and network connectivity to each cubicle using existing infrastructure and floor drops.

• Ensure full ADA COMPLIANCE for layout and workstation accessibility.

• Perform complete cleanup of packaging and debris post-installation.

• Provide a minimum one-year warranty on all products and workmanship.

III. PERFORMANCE REQUIREMENTS

Each cubicle shall include: (Reference Figure 1. Cubicle Layout)

• Fixed-height desk: 24” deep x 84” wide

• Under-desk storage cabinet: 24” deep x ~30” wide x 28” high

• Cubicle walls: Approximately 66” high, footprint not to exceed 96” long x 84” wide

• Entrance privacy wall: 30” wide, creating a 66” opening for entry

• A minimum of 72” of continuous free space along the 96” back wall

• Electrical and data connectivity:

o One CAT6 Ethernet drop with keystone connector per cubicle o One CAT6 Power-over-Ethernet (PoE) drop with keystone connector per cubicle o Cables routed through cubicle raceways, J-channels, and connected to building infrastructure

Additional requirements:

• All equipment and furniture must be new and undamaged.

• All cubicle components must match approved design plans and layout.

• Wiring must comply with local code and be concealed.

IV. DELIVERABLES

Deliverable Due Date Approval Required?

Finalized cubicle layout and finishes Prior to ordering Yes – USGS Technical Liaison

Delivery of all furniture No later than May 15, No

Completed installation of cubicles No later than June 1, Yes – Government walkthrough

Cleanup and removal of all packaging and waste

End of installation Yes – Government inspection

Warranty documentation (1-year minimum)

At final acceptance Yes – USGS Technical Liaison

V. PLACE OF PERFORMANCE

USGS – California Water Science Center 1 Grand Ave, Tech Park II, Unit 1A (Building 84) San Luis Obispo, CA 93407

VI. PERIOD OF PERFORMANCE

• Work shall be conducted between the hours of 8:00 AM to 4:00 PM PT, Monday through Friday, excluding Federal holidays.

• All work must be complete by June 1, 2025.

VII. GOVERNMENT-FURNISHED PROPERTY / INFORMATION

• USGS will provide access to pre-installed floor electrical and data outlets.

• USGS will provide a cubicle layout diagram and identify locations for Ethernet drop connections.

VIII. SPECIAL CONSIDERATIONS

• Contractor shall coordinate with USGS personnel to access the facility and confirm installation zones. Contact information will be provided upon award.

• Contractor personnel shall minimize disruption to ongoing USGS activities.

• No music or audible device use is permitted unless using headphones.

• All contractor personnel are expected to conduct themselves in a professional and respectful manner while on-site

• Contractor is responsible for protecting government property. Any damage caused must be reported and repaired at the contractor’s expense.

IX. INSPECTION AND ACCEPTANCE

• A final walkthrough will be conducted by the COR or designated USGS representative.

• A punch list will be created for any deficiencies. All items must be corrected within 5 business days.

• Final acceptance is contingent upon:

o Completion of punch list items o Verification of Ethernet and PoE connectivity o Submittal of warranty documentation

X. CONTRACTOR INSURANCE REQUIREMENTS

The Contractor shall carry and maintain the following insurance throughout the duration of the contract:

• General liability insurance for damages to property and personal injury

• Worker’s compensation insurance as required by law

Proof of insurance must be submitted upon award and prior to commencing work on-site.

Figure 1. Cubicle Layout