RFI Posting for COG PDB_Final.pdf

DEPARTMENT OF FINANCE | PURCHASING

WATER AND SEWER DEPARTMENT | SANITARY DIVISION

CITY OF GREELEY | PURCHASING 1 | P A G E

West Greeley Sanitary Sewer and Lift Station – RFI# F25-10-079

RFI Session: 10/14/2025 at 9:00-10:00am via Microsoft Teams

Join the meeting now Meeting ID: 280 214 815 463 1 Passcode: 6zU6Wx9a

Dial in by phone +1 347-966-8471,,839895564# United States, New York City Find a local number Phone conference ID: 839 895 564#

A. Background

The City of Greeley is a home rule municipality with a council-manager form of government and is the county seat and the most populous municipality of Weld County, Colorado. Greeley is in northern Colorado and is situated 52 miles north-northeast of the Colorado State Capitol in Denver. According to the U.S. Census Bureau, the population of the city is roughly 112,600 which makes it the 9th-most populous city in Colorado. The city has an annual budget of ~$542M with a fiscal year that starts Jan 1st and employs over 1100 employees. Greeley is a major city of the Front Range Urban Corridor and home to the University of Northern Colorado which is a public baccalaureate and graduate research university with approximately 12,000 students and six colleges as well as Aims Community College, which has served the community since 1967.

B. Overview

The West Greeley Project is a transformative, $800M–$1.1B mixed-use district in West Greeley, anchored by an 8,600-seat arena, a youth ice rink, indoor water park, hotel, retail, and over 11,000 homes. It will also include public amenities such as trails, plazas, and a mobility hub connecting across U.S. 34. Construction will begin in 2026, with sewer service availability to the Catalyst site by April 30th, 2027. To succeed, the Catalyst, as well as other imminent developments (Cascadia, Delantero, Up-Town) require upfront investment in sanitary connectivity.

The City intends to utilize a Progressive Design-Build (PDB) delivery model to accelerate this work. PDB enables early collaboration between designer and contractor, allowing utility strategies to be integrated into project planning, reducing risk, and creating opportunities for value engineering. This approach also supports schedule compression by overlapping design and construction, keeping the project on track for completion by April 2027.

To support this work, the City of Greeley has engaged Dewberry Engineers with delivering early design elements to support a Progressive Design–Build procurement by January 2026. Elements of work include:

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CITY OF GREELEY | PURCHASING 2 | P A G E

Design Intent Documentation:

• Includes detailed plans, profiles, and specifications for interceptor, force main, and lift station.

• Basis of Design Report: Summarizes design criteria with hydraulic modeling results.

• Specification and assumption lists for final design.

Site Intelligence & ROW Support:

• Topographic survey and utility location for critical infrastructure.

• Subsurface investigation and utility engineering, including geotechnical reports and environmental assessments.

• Infrastructure alignment and placement to facilitate ROW and easement dedication.

Technical Design Basis:

• Early design for lift station layout and performance.

• Justification and early procurement support for critical components like generators and pumps.

• Risk matrix development for procurement and preconstruction planning.

Permitting:

• Development of a comprehensive permitting matrix.

• Early permit discussions, submittals, and regulatory engagement up to contractor onboarding.

C. Goals

The City of Greeley’s Water and Sewer Department invites you to an introductory session on a proposed Request for Qualifications/Request for Proposals (RFQ/RFP) the City intends to release for procuring Progressive Design Build Contractor (PDBC) for the City of Greeley (City) West Greeley Sanitary Sewer Interceptor, Lift Station, and Force Main (West Greeley Sanitary Sewer) project.

The selected PDBC will work with the City of Greeley’s Water and Sewer department to design and construct the necessary infrastructure to facilitate the overall West Greeley Project Goals and is expected to identify cost and schedule-saving opportunities, improve coordination, and streamline project delivery. The general goals and objectives for the West Greeley Sanitary Sewer effort are listed below.

a. Ability to meet required timeline

b. Provide financial planning to maximize cost benefits and develop a cash flow to fund the various projects on an accelerated schedule

c. Provide real estate acquisition support as needed, including developing and providing presentations to council in support of eminent domain ordinances in coordination with City staff and departments

d. Design and construct in a manner that provides a safe and efficient work environment for those who work on the project

e. Select capable firms, in addition to the GC, that can support design processes and manage design in a collaborative manner with the city and other stakeholders the city identifies

f. Coordinate with the firms already involved in the design of West Greeley project, including City of Greeley’s owner’s representative (Legends)

CITY OF GREELEY | PURCHASING 3 | P A G E

g. Select capable firms, if needed to construct Project Packages that provide the best value to the City by optimizing cost, schedule, risk and design standards and complying with all applicable legal ,agency, and project requirements

h. Identify and develop plan to address long lead time items necessary to complete the project.

i. Select a PDBC with the financial capacity to undertake this project with an estimated construction value of approximately $50 million, with the GC having the financial capacity of delivering at least 51% of the total construction value

j. Optimize design for facility operations and maintenance efficiency

k. Prioritize environmental sustainability, energy efficiency and resiliency

This introductory session will cover the plan the city intends to implement, the basic needs of the city, and what the city intends to achieve.

D. Proposed Procurement

The following section describes the proposed procurement currently envisioned by W&S. This process may change based on the feedback received as part of this RFI. The final procurement process will be detailed in the RFQ/RFP that will be released after the completion of the RFI process.

1.1 RFQ/RFP

An RFQ/RFP will be posted on Rocky Mountain Bidnet. A Statement of Qualifications (SOQ) will be required as part of the response to the RFQ. Responders must demonstrate how they meet the minimum qualifications required for the project. In addition, each responder must outline how they will approach the project to meet the required timeline and project risk. A proposal for pre-construction services and overhead and profit percentages for construction shall be included.

The responses to the RFQ/RFP will be evaluated by a selection committee in accordance with the criteria described in the RFQ/RFP. If deemed necessary by the selection committee, an interview will be conducted with the top ranking responders. The interview will be scored to determine the final ranking. The anticipated dates of the interviews are outlined below and will be assigned at random to each respondent selected to interview. Interview dates and times are not flexible.

A contract will be awarded for pre-construction services based on the RFQ/RFP evaluation process. It is the intent to award the construction contract based on a Guaranteed Maximum Price (GMP) in early May 2026. Early work packages may be issued prior to GMP as deemed necessary.

CITY OF GREELEY | PURCHASING 4 | P A G E

E. Form of Contract

a. Progressive Design Build Agreement (PDB) The form of the agreement will be a City of Greeley customized Progressive Design Build contract. Any requested edits to the contract must be included with the response to the RFQ/RFP to be considered by the City.

b. Insurance and Bonding Detailed requirements regarding insurance and bonding for the PDBC are expected to be similar to the standard insurance requirements for firms providing professional/general contracting services and will be included in the RFQ/RFP. Insurance requirements for the PDBC will be set forth in subsequent project packages for construction. The City of Greeley will require the Selected Proposer to provide evidence of insurance by certified copy (or certificates of such insurance) of complete policy or policies endorsed.

F. Deliverables

Staff from Water and Sewer will be available for one-on-one meetings with interested firms between the date of the Pre-submittal meeting and the date the RFQ is published.

The city will require firms interested in meeting with the city staff for one-on-one meetings to provide an email with the following information.

• Name of the Firm

• Type of service provided (Contractor, Designer)

• SAM.gov UEI number

• Name, email, contact number of primary contact

Please provide this information to Dan Nelson (dan.nelson@greeleygov.com).

A listing of available time slots will be provided to the interested firms upon receipt of the email for the one-on-one meetings. Please note that any questions or information provided during the meetings may be included in the RFQ/RFP at the discretion of the City as it pertains to enable a fair procurement process.

See attachments for the current preferred alignment. Alignment is still being developed and may differ from the current preferred alignment.

The City of Greeley anticipates the following schedule for the issuance of the RFI and the subsequent RFQ process.

mailto:dan.nelson@greeleygov.com

CITY OF GREELEY | PURCHASING 5 | P A G E

Request for Information (RFI) Issued 10/9/2025 Pre-Submittal Meeting (RFI) 10/14/2025 Request for Qualifications/Proposals (RFQ/RFP) Tentatively Issued

11/10/2025

RFQ/RFP Response Tentatively Due 12/11/2025

Interviews: (time and date not flexible)

City Council Chambers Overflow room 1001 11th Avenue, 1st floor

1) 12/16/2025 at 10:00am

2) 12/16/2025 at 1:00pm

3) 12/18/2025 at 9:00am

4) 12/18/2025 at 1:00pm

Contract Tentative Award Notification 12/22/2025 Contract Finalized 1/6/2026

We appreciate your interest in City of Greeley projects and look forward to your participation.